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Documentation > MAC-PAC Reference Library > Financials > Accounts Payable > Screens > Standing Payables Report Request > AP310S01 - Function Select

AP310S01 - Function Select

 

 

WILLIAMS                       ACCOUNTS PAYABLE                       12/31/92

 DSP01                     STANDING PAYABLES REPORT                    SELECT  

                                                                               

                                                                               

                                                                               

                  All Standing Payables         X                              

                                                                               

                  Selected Standing Payables                                   

                                                                               

                  Optional   Paying Co/Loc                                     

                             Vendor             V01                            

                             Beg Month/Year                                     

                             End Month/Year                                    

                             Hold Code                                         

                             Currency                                          

                             Batch                                             

                                                                               

                             Requestor                                          

                                                                               

                                                                               

                                                                               

 F2=Command          F3=Exit             F4=Prompt                             

                                                                               

                                                                               

This screen is used to request two reports:

o  Standing Payable Report (AP770)

o  Selected Standing Payable Report (AP780)

You can select either or both of the reports.  Optional selection criteria allow you to limit which payables are included on the report.

ALL STANDING PAYABLES

Optional.  Type an 'X' in this field and press Enter to request the Standing Payables Report (AP770).  This report lists all standing payables defined in the system that meet the other criteria entered on the screen.

SELECTED STANDING PAYABLES

Optional.  Type an 'X' in this field and press Enter to request the Selected Standing Payables Report (AP780).  This report lists all standing payables that have been selected for invoice generation and that meet the other criteria entered on this screen.  An invoice will be created for each of the payables on the report when the Standing Payable Invoice Generation menu option is selected.

PAYING COMPANY/LOCATION

Optional.  The report will include only the standing payables that this company/location is responsible for paying.  To include payables for all paying company/locations, leave this field blank.  If you enter a company/location, it must exist on Reference File category 002.

VENDOR

Optional.  The report will include only standing payables for this vendor.  To include payables for all vendors, leave this field blank.  If you enter a vendor number, it must exist on the Vendor Master File.

BEGINNING MONTH/YEAR

Optional for the All Standing Payables Report.  The report will include only standing payables in effect during or after this month.  You may enter this field and leave the Ending Month/Year field blank.  However, if you enter an ending month/year, you must also enter a beginning month/year.  Valid values for the month field are 1-12.  For the Selected Standing Payables report, this field must be blank.

ENDING MONTH/YEAR

Optional for the All Standing Payables report.  The report will include only standing payables in effect between the beginning month/year and the ending month/year.  If you enter this field, you must also enter a beginning month/year.  Valid values for the month field are 1-12.  The beginning month must be before the ending month.  To include payables regardless of their effectivity, leave the month/year fields blank.  For the Selected Standing Payables report, this field must be blank.

HOLD CODE

Must be 'Y' or 'N' for the All Standing Payables report.  To include only standing payables that are being held from payment, type a 'Y' in this field.  To include both held and not-held payables, type a 'N' in this field.  This field must be 'blank' for the Selected Standing Payables report (because held payables are not selected).

CURRENCY

Optional.  The report will include only standing payables entered in this currency.  To include payables in all currencies, leave this field blank.  If you enter a currency code, it must exist on the Currency Master File.

BATCH NUMBER

Optional for the Selected Standing Payables report.  The report will include only standing payables selected for invoice generation in this batch.  To include payables from all batches, leave this field blank.  For the Selected Standing Payables report, this field must be blank.

REQUESTOR

Optional.  Text that will be printed on the top of the report to identify who requested it.  No validation is performed.

COMMAND KEYS

Enter - Submit the batch job (on hold) for the report.

F2    - Display a window where a fast path option or mnemonic can be entered.  Fast path allows the next menu selection to be made directly from this screen.  When the window is displayed, pressing F3 will remove it.

F3    - Exit program without processing the entered data.

F4    - Display a list of values for the field where the cursor is positioned.  If you select one of the items from the list, it will be returned to the application screen.