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Documentation > MAC-PAC Reference Library > Financials > Accounts Payable > Screens > Standing Payable Selection/Deselection > AP380S02 - Payable Selection

AP380S02 - Payable Selection

 

 

WILLIAMS                       ACCOUNTS PAYABLE                        6/01/95

 DSP01                     STANDING PAYABLE SELECTION                  PAYABLE 

                                                                               

 Paying Co/Loc    001 BRU     Currency                                         

 Vendor                                                         Hold Code   N  

 Beg Month/Year               End Month/Year                    Recurrence     

 Batch No                                                                      

                                                                               

 S Vendor    Stdg Payable     Hold  Beg M/Y   End M/Y   Original Amount     Cur

   Doc Date  Acct Date    Due Date  Disc Date Pay Date  Document               

   EDVEND01  LR02             N                                  4.160,00   BEF

   060195    060195       050295    160195    160195    AI                     

   EDVEND01  LR03             N                                  4.450,00   BEF

   060195    060195       050295    160195    160195    IN                     

   EDVEND01  LR05             N                                  8.500,00   BEF

   060195    060195       050295    160195    160195    FI                     

   EDVEND01  LR06             N                                 69.000,00   BEF

   060195    060195       050295    160195    160195    II                      

   PBMVEND   NEGDIRTAX-01     N      9 1994   12 1994               90,00   USD

   060195    060195       050295    160195    160195    IN                     

                                                                               

 F2=Command          F3=Exit             F4=Prompt           F9=Inquiry        

 F10=Function Select F21=Select All      F22=End Tran                          

 

 

This screen displays all of the standing payables that meet the criteria specified on the select screen.  It is used in two conversations:

o  In the Standing Payables Selection conversation, the screen allows you to select standing payables for invoice creation.  To select a payable, type an X in the Select (S) field.  To select all payables, press F12-Select All.  Note that this screen does not include single recurrence payables that have already been selected this month.

o  In the Standing Payables Deselection conversation, the screen displays payables that have already been selected.  To "deselect" a payable, type an X in the Select (S) field.  To deselect all payables, press F21-Deselect All.

When the Standing Payables Invoice Creation menu option is chosen, one invoice will be created for each standing payable that has been selected.

PAYING COMPANY/LOCATION

Display only.  The company/location responsible for paying all of the standing payables that are displayed on the screen.

CURRENCY

Display only  (Multi-currency environment only).  The currency specified on the select screen.  All payables displayed on the screen were entered using this currency.

VENDOR NUMBER and VENDOR NAME

Display only.  The vendor specified on the select screen.  All payables displayed on the screen will be paid to this vendor.  The vendor's name was retrieved from the Vendor Master File.

HOLD CODE

Display only.  The hold code entered on the select screen.  If this field is 'Y', the screen displays only payables that are being held from payment.  If this field is 'N', the screen displays only payables that are not held.  If the field is blank, both types of payables are displayed.

BEGINNING MONTH/YEAR

Display only.  (Selection conversation only).  The beginning month and year entered on the select screen.  Only payables in effect during or after this month are displayed on the screen.

ENDING MONTH/YEAR

Display only (Selection conversation only).  The ending month/year entered on the select screen.  Only payables in effect between the beginning month/year and this month are displayed on the screen.

RECURRENCE

Display only (Selection conversation only).  The Single Recurrence flag entered on the select screen.  If this field is 'Y', the payables displayed on the screen can be selected only once this month.  If this field is 'N', the payables can be selected multiple times.

BATCH NUMBER

o  Optional for Selection conversation.

o  Display only for Deselection conversation.  When you are selecting payables, you can use this field to assign a batch number to all of the payables that are selected through the same transaction.  When you go into the Deselection conversation, Batch Number is one of criteria you can enter on the select screen to limit which selected payables are displayed.  In the Deselection conversation, this field contains the batch number that was entered on the select screen.

SELECT

Optional.  In the Selection conversation, type an 'X' in this field to select the payable.  In the Deselection conversation, type an 'X' to deselect the payable.  When the invoice generation program is run, an invoice will be created for each standing payable that has been selected.

VENDOR NUMBER

Display only.  The vendor associated with the standing payable.  When an open item is created for the standing payable, it will be recorded as a liability due to this vendor.

STANDING PAYABLE

Display only.  The number used to identify the standing payable throughout the system.

STANDING PAYABLE HOLD CODE

Display only.  Displayed only on the Selection screen.  Indicates whether this standing payable is held (that is, it cannot be used to create an open item).  Valid values are:

Y - Yes, the payable is on hold.  It cannot be selected for batch open item creation.

N - No, the payable is not on hold.  It can be selected.

BEGINNING MONTH/YEAR

Display only.  Displayed only on the Selection screen.  The month and year during which the standing payable will become active.  It will remain active until the ending month/year.  If this field is blank, the standing payable became effective as soon as it was entered.

ENDING MONTH/YEAR

Display only.  Displayed only on the Selection screen.  The month and year during which the standing payable will become inactive.  If this field is blank, the payable will never go out of effect.

ORIGINAL AMOUNT

Display only.  The total gross amount for this standing payable.  It is the total of all detail distribution lines for the payable.

CURRENCY CODE

Display only (Multi-currency environment only).  The currency in which the original amount is expressed.

DOCUMENT DATE

Required for selected payables.  The document date to be assigned to the invoice when it is created.  This field defaults to today's date.

ACCOUNTING DATE

Required for selected payables.  The accounting date to be assigned to the invoice when it is created.  It represents the date of the accounting transaction that created the item.  This field defaults to today's date.

DUE DATE

Required for selected items.  The original amount is considered delinquent after this date.  The default for this field is calculated by the system based on the document date and the due days specified in the payment terms.

DISCOUNT DATE

Required for selected payables.  The last date that the invoice can be paid and still be entitled to the cash discount.  The default for this field is calculated by the system from the document date and the discount days specified in the payment terms.

PAYMENT DATE

Required for selected payables.  The date when the invoice will be selected for payment.  The field will default (based on company/ location policy) to either the due date or the discount date, as defined on Reference File category 201.

(DOCUMENT TYPE)

Display only.  The document type can only be from the invoice group (1).  Defaults from the Standing Payables header.  The combination of the Document Type field on the Standing Payable header and the External Document Number field will be used to determine the external number of the new open item.

EXTERNAL DOCUMENT NUMBER

Required or optional, depending on the payable.  The number that the vendor uses to identify the invoice.  When each standing payable is defined, you specify whether an external document number must be entered manually.  If the external document flag on the payable is 'Y', you must enter the number.  The external document number will be determined by the combination of the Document Type field entered on the Standing Payables header and this number.  If the flag is 'N', the system will automatically assign the next available document number on Reference File category 228.

COMMAND KEYS

Enter - Post the transaction.

F2    - Display a window where a fast path option or mnemonic can be entered.  Fast path allows the next menu selection to be made directly from this screen.  When the window is displayed, pressing F3 will remove it.

F3    - Exit program without processing the entered data.

F4    - Display a list of values for the field where the cursor is positioned.  If you select one of the items from the list, it will be returned to the application screen.

F9    - Enter the Standing Payables Entry and Maintenance Program in inquiry mode.  This allows you to view detailed information for a selected payable.

F10   - Return to the function select screen without processing the entered data.

F21   - Place an 'X' next to each standing payable in the subfile.  In the Selection conversation, the lines are selected for open item generation.  In the Deselection conversation, the lines are deselected.  (Note:  A '+' in the bottom corner of the screen indicates that the subfile contains payables that are not currently displayed on the screen.  You can use Page Up and Page Down to view these records.  These additional records will also be selected/deselected.)

F22   - Post the transaction.