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Documentation > MAC-PAC Reference Library > Financials > Accounts Payable > Screens > Standing Payable Entry and Maintenance > AP190S03 - Detail

AP190S03 - Detail

 

 

WILLIAMS                       ACCOUNTS PAYABLE                BEF    12/31/92

 DSP01             STANDING PAYABLE ENTRY AND MAINTENANCE                DETAIL

                                                                               

 Vendor         V01                                   Total                    

 ACME SUPPLY                           Gross                 200.00            

 Paying Co/Loc  001 BEL                Disc                    4.50            

 Orig Co/Loc    001 BEL                Lines                   1               

 Standing Payable  02                  Qty                      .000           

                                       VAT                      .00            

                                                                               

    Account    Center     Dist Debit Amt     Quantity     Item Number    UM D  

     Account Desc                Co/Loc      VAT Ref1  Ref2  Desc              

   1310       R1                    200.00                                  Y  

   RAW MATERIALS                 001 BEL                   RAW MATERIALS       

                                                                                

                                                                               

                                                                               

                                                                               

                                                                               

                                                                               

                                                                                

 F4=Prompt           F7=Header           F12=Comments        F13=Cancel Trans  

                     F22=End Tran                                              

                                                                               

 

 

This screen is used to specify which accounts will be affected when a standing payable is posted.  Note that the accounting transactions are not actually generated when the standing payable is entered.  To create the transactions, you must use the Standing Payables Selection menu option to create an invoice from this information.

CURRENCY CODE

Display only.  All amounts must be entered in this currency.  The currency is specified on the header screen.

VENDOR NUMBER and VENDOR NAME

Display only.  The vendor associated with the standing payable.  Each time an invoice is created for the standing payable, it is recorded as a liability due to this vendor.  The vendor name was retrieved from the Vendor Master File.

GROSS TOTAL

Display only.  The total gross amount for this standing payable.  The system calculates this field by totaling the detail lines as they are entered.

PAYING COMPANY/LOCATION

Display only.  The company/location that will be paying the standing payable.  Any invoices created for the standing payable will be posted to the books of this company/ location.

DISCOUNT TOTAL

Display only.  The total discount amount available for the standing payable.  The system calculates this field by determining the discount available for each detail line and totaling the discount amounts.  The field is updated as detail lines are added and changed.

ORIGINATING COMPANY/LOCATION

Required.  The company/location originating the transaction.

LINES TOTAL

Display only.  The number of detail lines for this item.  The field is updated by one each time a new line is added.

STANDING PAYABLE

Display only.  The number used to identify the standing payable throughout the system.  It is unique for this vendor.

QUANTITY TOTAL

Display only.  The quantity associated with this standing payable.  The system calculates this field by totaling the Quantity fields for all detail lines.

TAX/VAT TOTAL

Display only.  (Field is TAX or VAT depending on the environment.) The total tax associated with this standing payable.  The system calculates this field by calculating the tax or VAT for each detail line and totaling them.  The field is updated as detail lines are added or changed.

ACCOUNT/CENTER

For added lines, account is required, center is optional.  For existing lines, both are display only.  The account/center that will be charged for this line.

DISTRIBUTION DEBIT AMOUNT

Required.  Enter the amount to be charged to this account/center.  All values are assumed to be debit amounts.  To enter a credit amount, type a negative in front of the number.

QUANTITY

Optional.  This field may be entered only if the account/center for this detail line is defined as both a financial and statistical account.  If this field is entered, the Item Number and UM fields must also be entered.  It represents the quantity of the item that is to be passed to the general ledger from this standing payable detail line.

ITEM NUMBER

Optional.  May be entered only if the account/center for this detail line is defined as both a financial and statistical account.  If this field is entered, the Quantity and UM fields must also be entered.  The statistics in these three fields (item, quantity, and unit of measure) will be passed to the general ledger for this standing payable detail line.

The item number entered may relate to an item on the Part Master File, but no validation is performed.

UNIT OF MEASURE

Optional.  For added lines, this field may be entered only if the account/center for this detail line is defined as both a financial and statistical account.

If this field is entered, the Quantity and Item Number fields must also be entered.  The statistics in these three fields (quantity, item number, and unit of measure) will be passed to the general ledger for this detail line.

The unit of measure must be defined on Reference File category 005.  The unit of measure must also be the same as that defined for the statistical account, or the appropriate conversion must be defined on the Reference File (category 006).

DISCOUNT FLAG (D)

Required.  Determines whether a discount will be calculated for this detail line.  Valid values are:

Y - Include the line amount in the discount calculation for this payable.

N - No, do not include this line.

ACCOUNT DESCRIPTION

Display only.  After the account and center are entered, the corresponding description is retrieved from the master file and displayed in this field.

COMPANY/LOCATION

Required.  The company/location responsible for paying this detail line.  If this field is different than the paying company/location, the system will generate the correct intercompany accounting transactions when an invoice is created from this standing payable.

1099

Required.  This field is displayed only if it is selected as an option on Reference File category 200.  The code indicates the 1099 tax classification for this detail line.  Valid values are defined on Reference File category 231.

TAX/VAT/GST

(Depends whether environment is TAX, VAT, or GST.) Optional.  The code indicating what tax percentage should be applied to the line item and the General Ledger account where the system books the tax amount.  Valid values are defined on Reference File category 230.  The field defaults to the value specified for this vendor on the Vendor Master file if a tax, VAT, or GST code is not specified on the header screen.

REFERENCE 1

Optional.  User-defined reference data about this detail line.  This information is passed to the General Ledger module for reporting based on project accounting.

REFERENCE 2

Optional.  User-defined reference data about this detail line.  This information is passed to the General Ledger module for reporting based on project accounting.

DESCRIPTION

Required.  User-defined description of this detail line.

COMMAND KEYS

Enter - Process one or more detail lines; update totals.

F4    - Display a list of values for the field where the cursor is positioned.  If you select one of the items from the list, it will be returned to the application screen.

F7    - Display the header screen.

F12   - Enter the Standing Payable Comments Maintenance Program.

F13   - Cancel this transaction and display the function select screen.

F22   - Update the standing payable header and detail files with information for this transaction, and display the function select screen.