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Documentation > MAC-PAC Reference Library > Financials > Accounts Payable > Screens > Recording Manual Payment > AP150S03 - Detail

AP150S03 - Detail

 

 

WILLIAMS                       ACCOUNTS PAYABLE                BEF     2/26/92

 DSP01                      RECORDING MANUAL PAYMENT                     DETAIL

                                                                               

 Vendor                ACME2                      Header              Detail   

 ACME INC                        Gross            1,000.00              388.00 

 Paying Co/Loc          001 BER  Disc                  .00                 .00 

 Orig Co/Loc            001 BER  Lines               10                   3    

 Document       IN INVOICE 900   Qty                   .000               2.000

 Doc Date        02 26 92        VAT Amt               .00               38.00 

                                                                               

 Account     Center      Distribution Amt   Ref1  Ref2  Desc               Disc

    Account Desc         Co/Loc           VAT    Quantity     Item Number    UM

 D           C3                    100.00               PLASTIC               N

  A/P INTERCOMPANY      001 BER           R1          2.000 COMPUTER-100     EA

                                      .00                                     N

                        001 BER           R1                                   

                                      .00                                     N

                        001 BER           R1                                   

                                      .00                                     N

                        001 BER           R1                                  +

                                                                               

 F4=Prompt           F7=Header           F12=Comments        F13=Cancel Trans  

 F22=End Tran                                                                  

                                                                                

 

 

This screen allows you to record information for distribution lines of the open items being paid.

CURRENCY

Display only.  The currency code in which the amounts are entered.  This field was specified on the header screen.

VENDOR

Display only.  The vendor associated with this open item.

GROSS

Display only.  The total gross amount of this open item.  The header total is the total entered on the header screen.  The detail total is the accumulated total from distribution lines as they are entered on this screen.

PAYING CO/LOC

Display only.  The company/location responsible for paying the vendor for this liability.

DISC

Display only.  The total discount amount available for this open item.  The header total is the amount entered on the header screen.  The detail total is the sum of discounts calculated for distribution lines as they are entered on this screen.

ORIG CO/LOC

Display only.  The company/location originating the transaction.  If this field was left blank on the select screen, the value defaults to the paying company/location.

LINES

Display only.  The number of distribution lines for this open item.  The header total is the amount entered on the header screen.  The detail total is the accumulated total of distribution lines as they are entered on this screen.

DOCUMENT

Required.  This field displays the external document number entered on the Function Select screen.

QTY

Display only.  The quantity associated with this open item.  The header total is the quantity entered on the header screen.  The detail total is the accumulated quantity from distribution lines as they are entered on this screen.

DOC DATE

Display only.  The date appearing on the vendor's invoice, debit memo, or credit memo.

TAX/VAT AMT

Display only.  (Field is Tax Amt or VAT Amt depending on environment.) The field displays the total tax associated with this open item.  The header total is the tax entered on the header screen.  The detail total is the accumulated tax calculated for distribution lines as they are entered on this screen.

ACCOUNT/CENTER

Account number is required, center number is optional.  Enter the account number and center number that should be charged for this line.  If you entered a standard distribution code on the header screen, the corresponding account and center numbers will appear in these fields.  The account/center must be defined on the General Ledger Account Master File.

DISTRIBUTION AMT

Required.  Enter the amount to be charged to this account/center.

REF1

Optional.  Enter any reference information about this detail line.  This information is passed to the General Ledger module for reporting based on project accounting.

REF2

Optional.  Enter any reference information about this detail line.  This information is passed to the General Ledger module for reporting based on project accounting.

DESCRIPTION

Optional.  Enter any description of this detail line.

D

Required.  Discount flag.  If N was entered in the Disc field on the header screen, this field defaults to N and may not be changed.  Otherwise, one of these values may be entered:

Y - Include this line amount in the discount calculation for this open item.

N - Do not include this line.

ACCOUNT DESC

Display only.  This user-specified account description appears on the second subfile line after the account number has been validated against the General Ledger Account Master File.

CO/LOC

Required.  The company/location originating this transaction.  If you entered Y in the Line Default field on the header screen, this field defaults to the originating company/location.  If this field is different from the paying company/location, the system generates the intercompany accounting transactions.  Must exist on the Reference File (Category 002).

1099

Required.  This field is displayed only if selected as an option on the Reference File (category 200).  Enter a code to indicate the 1099 tax classification for this detail line.  These codes are defined on the Reference File (category 231).  The field defaults to the code specified for this vendor on the Vendor Master File.

TAX/VAT/GST

Optional.  (Field is TAX, VAT, or GST depending on environment.  Field is display only in GST environment) A code indicating the TAX, VAT, or GST percentage applied to the line item.  The code also indicates the General Ledger account to which the tax amount should be booked.  The code must be defined on Reference File category 230.  The field defaults to the value specified for this vendor on the Vendor Master File.

The combination of the VAT/GST code and the account number must be valid on Reference File category 113 in order to tie together GL account and VAT/GST codes.

QUANTITY

Optional.  This field may be entered only if the account/center for this detail line is defined as both a financial and statistical account.  If this field is entered, the Item Number and UM fields must also be entered.  It represents the quantity of the item that is to be passed to the general ledger from this open item detail line.

ITEM NUMBER

Optional.  May be entered only if the account/center for this detail line is defined as both a financial and statistical account.  If this field is entered, the Quantity and UM fields must also be entered.  The statistics in these three fields (item, quantity, and unit of measure) will be passed to the general ledger for this open item detail line.

The item number entered may relate to an item on the Part Master File, but no validation is performed.

UM

Optional.  This field may be entered only if the account/center for this detail line is defined as both a financial and statistical account.  If this field is entered, both the Quantity and Item Number fields must

This field represents the unit of measure for the Quantity field.  Together, the Quantity, Item Number, and UM fields represent the statistical information to be passed to the General Ledger from this open item detail line.

The unit of measure must be defined on Reference File category 005.  It also must be the same unit as that defined for the statistical account, or the appropriate conversion must be defined on the Reference File (category 006).

COMMAND KEYS

Enter - Process one or more detail lines; update totals.

F4    - Display a list of values for the field where the cursor is positioned.  If you select one of the items from the list, it will be returned to the application screen.

F7    - Display the header screen.

F12   - Enter the Open Item Comments Maintenance Program.

F13   - Cancel this transaction and display the Function Select screen.

F22   - Post the transaction and return to the Function Select screen.