WILLIAMS ACCOUNTS PAYABLE BEF 2/26/92
DSP01 RECORDING MANUAL PAYMENT DETAIL
Vendor ACME2 Header Detail
ACME INC Gross 1,000.00 388.00
Paying Co/Loc 001 BER Disc .00 .00
Orig Co/Loc 001 BER Lines 10 3
Document IN INVOICE 900 Qty .000 2.000
Doc Date 02 26 92 VAT Amt .00 38.00
Account Center Distribution Amt Ref1 Ref2 Desc Disc
Account Desc Co/Loc VAT Quantity Item Number UM
D C3 100.00 PLASTIC N
A/P INTERCOMPANY 001 BER R1 2.000 COMPUTER-100 EA
.00 N
001 BER R1
.00 N
001 BER R1
.00 N
001 BER R1 +
F4=Prompt F7=Header F12=Comments F13=Cancel Trans
F22=End Tran
This screen allows you to record information for distribution lines of the open items being paid.
CURRENCY
Display only. The currency code in which the amounts are entered. This field was specified on the header screen.
VENDOR
Display only. The vendor associated with this open item.
GROSS
Display only. The total gross amount of this open item. The header total is the total entered on the header screen. The detail total is the accumulated total from distribution lines as they are entered on this screen.
PAYING CO/LOC
Display only. The company/location responsible for paying the vendor for this liability.
DISC
Display only. The total discount amount available for this open item. The header total is the amount entered on the header screen. The detail total is the sum of discounts calculated for distribution lines as they are entered on this screen.
ORIG CO/LOC
Display only. The company/location originating the transaction. If this field was left blank on the select screen, the value defaults to the paying company/location.
LINES
Display only. The number of distribution lines for this open item. The header total is the amount entered on the header screen. The detail total is the accumulated total of distribution lines as they are entered on this screen.
DOCUMENT
Required. This field displays the external document number entered on the Function Select screen.
QTY
Display only. The quantity associated with this open item. The header total is the quantity entered on the header screen. The detail total is the accumulated quantity from distribution lines as they are entered on this screen.
DOC DATE
Display only. The date appearing on the vendor's invoice, debit memo, or credit memo.
TAX/VAT AMT
Display only. (Field is Tax Amt or VAT Amt depending on environment.) The field displays the total tax associated with this open item. The header total is the tax entered on the header screen. The detail total is the accumulated tax calculated for distribution lines as they are entered on this screen.
ACCOUNT/CENTER
Account number is required, center number is optional. Enter the account number and center number that should be charged for this line. If you entered a standard distribution code on the header screen, the corresponding account and center numbers will appear in these fields. The account/center must be defined on the General Ledger Account Master File.
DISTRIBUTION AMT
Required. Enter the amount to be charged to this account/center.
REF1
Optional. Enter any reference information about this detail line. This information is passed to the General Ledger module for reporting based on project accounting.
REF2
Optional. Enter any reference information about this detail line. This information is passed to the General Ledger module for reporting based on project accounting.
DESCRIPTION
Optional. Enter any description of this detail line.
D
Required. Discount flag. If N was entered in the Disc field on the header screen, this field defaults to N and may not be changed. Otherwise, one of these values may be entered:
Y - Include this line amount in the discount calculation for this open item.
N - Do not include this line.
ACCOUNT DESC
Display only. This user-specified account description appears on the second subfile line after the account number has been validated against the General Ledger Account Master File.
CO/LOC
Required. The company/location originating this transaction. If you entered Y in the Line Default field on the header screen, this field defaults to the originating company/location. If this field is different from the paying company/location, the system generates the intercompany accounting transactions. Must exist on the Reference File (Category 002).
1099
Required. This field is displayed only if selected as an option on the Reference File (category 200). Enter a code to indicate the 1099 tax classification for this detail line. These codes are defined on the Reference File (category 231). The field defaults to the code specified for this vendor on the Vendor Master File.
TAX/VAT/GST
Optional. (Field is TAX, VAT, or GST depending on environment. Field is display only in GST environment) A code indicating the TAX, VAT, or GST percentage applied to the line item. The code also indicates the General Ledger account to which the tax amount should be booked. The code must be defined on Reference File category 230. The field defaults to the value specified for this vendor on the Vendor Master File.
The combination of the VAT/GST code and the account number must be valid on Reference File category 113 in order to tie together GL account and VAT/GST codes.
QUANTITY
Optional. This field may be entered only if the account/center for this detail line is defined as both a financial and statistical account. If this field is entered, the Item Number and UM fields must also be entered. It represents the quantity of the item that is to be passed to the general ledger from this open item detail line.
ITEM NUMBER
Optional. May be entered only if the account/center for this detail line is defined as both a financial and statistical account. If this field is entered, the Quantity and UM fields must also be entered. The statistics in these three fields (item, quantity, and unit of measure) will be passed to the general ledger for this open item detail line.
The item number entered may relate to an item on the Part Master File, but no validation is performed.
UM
Optional. This field may be entered only if the account/center for this detail line is defined as both a financial and statistical account. If this field is entered, both the Quantity and Item Number fields must
This field represents the unit of measure for the Quantity field. Together, the Quantity, Item Number, and UM fields represent the statistical information to be passed to the General Ledger from this open item detail line.
The unit of measure must be defined on Reference File category 005. It also must be the same unit as that defined for the statistical account, or the appropriate conversion must be defined on the Reference File (category 006).
COMMAND KEYS
Enter - Process one or more detail lines; update totals.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F7 - Display the header screen.
F12 - Enter the Open Item Comments Maintenance Program.
F13 - Cancel this transaction and display the Function Select screen.
F22 - Post the transaction and return to the Function Select screen.
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