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Documentation > MAC-PAC Reference Library > Financials > Accounts Payable > Screens > Recording Manual Payment > AP150S01 - Function Select

AP150S01 - Function Select

  

 

WILLIAMS                       ACCOUNTS PAYABLE                        6/01/95

 DSP01                      RECORDING MANUAL PAYMENT                     SELECT

                                                                               

                                                                               

 Vendor          ACME2         One-Time Vendor  N                              

                                                                               

 Paying Co/Loc   001 BER       Orig Co/Loc      001 BER                        

                                                                               

 Document     IN INVOICE 900   Document Date    06 01 95                       

                                                                               

 Internal Doc No                                                               

                                                                               

                                                                               

                                                                               

                                                                                

                                                                               

 Generate Payment   N                                                          

                                                                               

                                                                               

                                                                               

                                                                                

 F2=Command          F3=Exit             F4=Prompt                             

                                                                               

 

 

This conversation allows you to record both an invoice and corresponding payment at the same time.  You may also request that the system print a payment form (for example, a check) rather than having to write one by hand.

The system will also check Reference File category M12 to see if a record exists for the company/location.  If a record does exist, further validation may take place on the header screen depending on flags set on Reference File category 200.

VENDOR

Required.  Enter the number of the vendor for which you will record a manual payment.  The vendor must exist on the Vendor Master File, unless Y is entered in the One-Time Vendor field.

ONE-TIME VENDOR

Optional.  Enter Y if the vendor specified is a one-time vendor.  This vendor must not exist on the Vendor Master File.  The system will display the One-Time Vendor Maintenance Screen to allow you to add the vendor to the Vendor Master File.  Defaults for the One Time Vendor Maintenance Screen are defined on the Reference File (category 206).  This field defaults to N.

PAYING CO/LOC

Required.  Enter the company/location responsible for making this payment to the vendor.  This field defaults to the user's company/location as defined on the Reference File (category 119).  If entered, must exist on the Reference File (Category 002).

ORIG CO/LOC

Optional.  Enter the company/location originating the transaction.  If left blank, the Orig Co/Loc field on the header screen defaults to the paying company/location.  Must exist on the Reference File (Category 002).

DOCUMENT TYPE

Required.  Enter the document type to be recorded.  Valid document types are defined on Reference File category 216.  Based on the group of the document type, the open item will be processed as either an invoice or credit memo only.

DOCUMENT

Required.  Enter the identification number appearing on the vendor's invoice or credit memo.

DOCUMENT DATE

Required.  Enter the date specified on the vendor's invoice or credit memo.  This must be a valid date.

INTERNAL DOCUMENT NUMBER

Optional.  If the Display Internal Document option on Reference File category 200 is set to Y, then you will be allowed to enter an unused number in this field.  You can either enter the number manually or you can select one from a window that is accessed by pressing F4 when the cursor is positioned on the Internal Document Number field.  If the number is entered manually, it must exist on the Unused Number File.

GENERATE PAYMENT

Optional.  Enter Y if you would like the system to print a payment form (for example, a check) rather than having to write one by hand.

COMMAND KEYS

Enter - Display header screen.

F2    - Display a window where a fast path option or mnemonic can be entered.  Fast path allows the next menu selection to be made directly from this screen.  When the window is displayed, pressing F3 will remove it.

F3    - Return to Accounts Payable Menu without processing transaction.

F4    - Display a list of values for the field where the cursor is positioned.  If you select one of the items from the list, it will be returned to the application screen.