WILLIAMS ACCOUNTS PAYABLE 6/01/95
DSP01 RECORDING MANUAL PAYMENT SELECT
Vendor ACME2 One-Time Vendor N
Paying Co/Loc 001 BER Orig Co/Loc 001 BER
Document IN INVOICE 900 Document Date 06 01 95
Internal Doc No
Generate Payment N
F2=Command F3=Exit F4=Prompt
This conversation allows you to record both an invoice and corresponding payment at the same time. You may also request that the system print a payment form (for example, a check) rather than having to write one by hand.
The system will also check Reference File category M12 to see if a record exists for the company/location. If a record does exist, further validation may take place on the header screen depending on flags set on Reference File category 200.
VENDOR
Required. Enter the number of the vendor for which you will record a manual payment. The vendor must exist on the Vendor Master File, unless Y is entered in the One-Time Vendor field.
ONE-TIME VENDOR
Optional. Enter Y if the vendor specified is a one-time vendor. This vendor must not exist on the Vendor Master File. The system will display the One-Time Vendor Maintenance Screen to allow you to add the vendor to the Vendor Master File. Defaults for the One Time Vendor Maintenance Screen are defined on the Reference File (category 206). This field defaults to N.
PAYING CO/LOC
Required. Enter the company/location responsible for making this payment to the vendor. This field defaults to the user's company/location as defined on the Reference File (category 119). If entered, must exist on the Reference File (Category 002).
ORIG CO/LOC
Optional. Enter the company/location originating the transaction. If left blank, the Orig Co/Loc field on the header screen defaults to the paying company/location. Must exist on the Reference File (Category 002).
DOCUMENT TYPE
Required. Enter the document type to be recorded. Valid document types are defined on Reference File category 216. Based on the group of the document type, the open item will be processed as either an invoice or credit memo only.
DOCUMENT
Required. Enter the identification number appearing on the vendor's invoice or credit memo.
DOCUMENT DATE
Required. Enter the date specified on the vendor's invoice or credit memo. This must be a valid date.
INTERNAL DOCUMENT NUMBER
Optional. If the Display Internal Document option on Reference File category 200 is set to Y, then you will be allowed to enter an unused number in this field. You can either enter the number manually or you can select one from a window that is accessed by pressing F4 when the cursor is positioned on the Internal Document Number field. If the number is entered manually, it must exist on the Unused Number File.
GENERATE PAYMENT
Optional. Enter Y if you would like the system to print a payment form (for example, a check) rather than having to write one by hand.
COMMAND KEYS
Enter - Display header screen.
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3 will remove it.
F3 - Return to Accounts Payable Menu without processing transaction.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
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