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Documentation > MAC-PAC Reference Library > Financials > Accounts Payable > Screens > Period Balance File Initialization > AP735S01 - Function Select

AP735S01 - Function Select

 

 

 WILLIAMS                  ACCOUNTS PAYABLE                            02/01/95

 DSP01            PERIOD BALANCE FILE INITIALIZATION                     SELECT

                                                                               

                                                                               

                                                                                

         Initialize All Accounts                                               

                                                                               

         or                                                                    

                                                                               

         Initialize Selected Account   X                                       

                                                                               

         Company/Location              001 BRU                                 

         Account                                                               

                                                                               

                                                                               

                                                                               

                                                                               

                                                                                

                                                                               

                                                                               

                                                                               

 F2=Command          F3=Exit             F4=Prompt                             

                                                                               

 

 

This screen allows you to select accounts to be initialized on the Accounts Payable Balance File.   If the account number exists on Reference File category M14, the initialization program will read the Accounts Payable Transaction File and update the period balance for each record where the account number exists.  After this option has been run, a trial balance should be run to verify the values on the Period Balances File.

INITIALIZE ALL ACCOUNTS

Optional.  Must be left blank if the Initialize Selected Account is selected.  If this option is selected, all accounts that exist on Reference File category M14 will be initialized.  The period balances for these accounts will be updated on the Accounts Payable Balance File with the transaction amount.  There is one record per period for each vendor within an account.

INITIALIZE SELECTED ACCOUNT

Optional.  Must be left blank if the Initialize All Accounts option is selected.  If this option is selected, an individual account number can be initialized.  This option can be used if new accounts are added to the reference file at a later date.  The account number must be entered and it must exist on Reference File category M14. 

COMPANY/LOCATION

Required if the Initialized Selected Account field is selected.  Otherwise, must leave it blank.  Must exist on Reference File category 002.

ACCOUNT NUMBER

Required if the Initialized Selected Account field is selected.  Otherwise, must leave it blank.  If entered, the account number must exist on Reference File category M14.  The period balance for this account number will be updated on the Accounts Payable Balance File.  There is one record per period for each vendor within an account.

COMMAND KEYS

Enter - Process the request.

F2    - Display a window where a fast path option or mnemonic can be entered.  Fast path allows the next menu selection to be made directly from this screen.  When the window is displayed, pressing F3 will remove it.

F3    - Exit program and return to menu.

F4    - Display a list of values for the field where the cursor is positioned.  If you select one of the items from the list, it will be returned to the application screen.