WILLIAMS ACCOUNTS PAYABLE 02/01/95
DSP01 PERIOD BALANCE FILE INITIALIZATION SELECT
Initialize All Accounts
or
Initialize Selected Account X
Company/Location 001 BRU
Account
F2=Command F3=Exit F4=Prompt
This screen allows you to select accounts to be initialized on the Accounts Payable Balance File. If the account number exists on Reference File category M14, the initialization program will read the Accounts Payable Transaction File and update the period balance for each record where the account number exists. After this option has been run, a trial balance should be run to verify the values on the Period Balances File.
INITIALIZE ALL ACCOUNTS
Optional. Must be left blank if the Initialize Selected Account is selected. If this option is selected, all accounts that exist on Reference File category M14 will be initialized. The period balances for these accounts will be updated on the Accounts Payable Balance File with the transaction amount. There is one record per period for each vendor within an account.
INITIALIZE SELECTED ACCOUNT
Optional. Must be left blank if the Initialize All Accounts option is selected. If this option is selected, an individual account number can be initialized. This option can be used if new accounts are added to the reference file at a later date. The account number must be entered and it must exist on Reference File category M14.
COMPANY/LOCATION
Required if the Initialized Selected Account field is selected. Otherwise, must leave it blank. Must exist on Reference File category 002.
ACCOUNT NUMBER
Required if the Initialized Selected Account field is selected. Otherwise, must leave it blank. If entered, the account number must exist on Reference File category M14. The period balance for this account number will be updated on the Accounts Payable Balance File. There is one record per period for each vendor within an account.
COMMAND KEYS
Enter - Process the request.
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3 will remove it.
F3 - Exit program and return to menu.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
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