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Documentation > MAC-PAC Reference Library > Financials > Accounts Payable > Screens > Payment Creation > AP420S01 - Selection Criteria

AP420S01 - Selection Criteria

 

 

WILLIAMS                       ACCOUNTS PAYABLE                        9/10/92

 DSP01                     PAYMENT CREATION SELECTION                          

                                                                               

                                                                               

                                                                               

                                                                                

 Required                   Accounting Date      09 10 92                      

                                                                               

 Optional                   Paying Co/Loc        001 BRU                       

                                                                               

                            Book Code                                          

                                                                                

                            Requestor                                          

                                                                               

                                                                               

                                                                               

                                                                               

                                                                                

                                                                               

                                                                               

                                                                               

 F2=Command          F3=Exit             F4=Prompt           F23=Recovery Screen

                                                                               

 

 

This screen allows you to enter parameters to indicate which open items selected for payment should be submitted for payment creation processing.  You may select all open items, all items for a company, or all items for a single company/location.

Once you have filled in field values and pressed Enter, the following validation is performed before the job is submitted for processing:

1)  Each company/location specified is checked to ensure that no other users are creating payments.

2)  Each company/location specified is checked to ensure that manual payment selection is not being run.

3)  The automatic pay status flag is checked to ensure automatic payment selection is not being performed.

If validation is successful, the job is submitted for processing.  Otherwise, an error message is displayed to indicate why validation failed.

AUTHORIZATION

Required.  Enter your user authorization code as defined on Reference File category 244.  This field is displayed only if second-level user authorization is required, as specified on Reference File category 200.

ACCOUNTING DATE

Optional.  Enter an accounting date on which the open items are marked paid.  This date must fall within the valid range of accounting dates listed in Reference File category 201.  If you do not enter a date, the field will default to today's date.  If the Paying Company/Location field is left blank, then the accounting date on the open items for each company/location that exists on Reference File category 201 must fall within the valid range of dates.  If the location is left blank, the same validation will occur.  If both the company and location are entered, then the accounting date entered for this specific combination will be validated against Reference File category 201.

PAYING COMPANY/LOCATION

Optional.  Enter the company or company and location for which to pay open items.  If company and location are both blank, all open items will be processed.  If a location is entered, a company must also be entered.  Must exist on Reference File category 002.

BOOKCODE

Optional.  This field should be formatted if you wish payment time transactions to be booked with a specified bookcode.  If the System Options Book Code is "Y" (yes) on category 133, then a default book code will be used.  The default will be the book code from category 135.  If a record is not found on category 135, then the default "AP" will be used.  Book codes are defined on Reference File category 136.

REQUESTOR

Optional.  Enter the identification of the person who should receive the Payment Creation List Report generated by this request.

COMMAND KEYS

Enter - Process request.

F2    - Display a window where a fast path option or mnemonic can be entered.  Fast path allows the next menu selection to be made directly from this screen.  When the window is displayed, pressing F3 will remove it.

F3    - Cancel this transaction and return to the Accounts Payable Menu.

F4    - Display a list of values for the field where the cursor is positioned.  If you select one of the items from the list, it will be returned to the application screen.

F23   - Display the Payment Creation Recovery Screen.