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Documentation > MAC-PAC Reference Library > Financials > Accounts Payable > Screens > Open Item > AP140S01 - Purchase Order Receipt Match Detail

AP140S01 - Purchase Order Receipt Match Detail

 

 

WILLIAMS                       ACCOUNTS PAYABLE                BEF     4/27/95

 DSP01                    PURCHASE ORDER RECEIPT MATCH                   DETAIL

                                                                               

                                                 Quantity             Amount   

 Vendor        EDVEND01           Detail           10.000              20.00   

 Order No      A2DB               PO Receipt       50.000           4,281.50   

 Part No       PHANT-PART         Diff             40.000           4,261.50   

 Part Desc     PHANTOM PART                                                    

 Cfg Code                                                                      

 PO  Unit Cost        85.6300000                                               

 Inv Unit Cost         2.0000000       Invoice Quantity         10.000         

                                                                                

 Receipt/   Ln   Date         Qua     Uninvoiced          Invoiced         Mat 

 BOL No     No   Receipt   UM Ctl     Quantity/Amt        Quantity/Amt     Sts 

 0001015    001   2/14/95  EA NOC           50.000              10.000      N  

                                                                               

                                                                               

                                                                               

                                                                                

                                                                               

                                                                               

                                                                               

 F3=Exit             F6=Fold/Truncate    F22=On-Ln Mtch Post                   

 

 

This screen displays all of the receipts that are available for matching.  The invoice detail line quantity is allocated to the receipts, starting with the oldest receipt.  The user may redistribute the quantity among the receipts.

Note that this screen initially displays single line entries.  Press F6 - Fold/Truncate to extend the display of each detail line.

VENDOR NUMBER

Display only.  The vendor associated with the selected purchase order and its receipts.

CURRENCY

Display only.  The currency in which the amounts are expressed.

DETAIL QUANTITY/AMOUNT

Display only.  The detail quantity is the sum of the invoiced quantity for all detail records.  This quantity must equal the invoice quantity from the invoice detail line in order to process the match.

The detail amount is the sum of the invoiced amount for all detail records.

ORDER NUMBER

Display only.  The number of the order that was selected for matching.

PO RECEIPT QUANTITY/AMOUNT

Display only.  The PO receipt quantity is the sum of the uninvoiced quantity for each detail line that has either an invoiced quantity matched to it, or has a match status of "yes".  The PO receipt amount is the sum of the uninvoiced amount for each detail line that has either an invoiced quantity matched to it, or has a match status of "yes".

PART NUMBER

Display only.  Must be an active part on the Part Master File.  This is the part number associated with the purchase order line that was selected for matching.

DIFFERENCE QUANTITY/AMOUNT

Display only.  The difference quantity and amount display the difference between the detail and PO receipt quantities and amounts.

PART DESCRIPTION

Display only.  The vendor item description for the part selected for matching.

CONFIGURATION CODE

Display only.  This field is displayed if the part is a configured part.  It contains the 50-character configuration code.

PO UNIT COST

Display only.  This is the unit cost that was entered at the time of the purchase order creation.  (This cost is per purchasing unit in foreign currency.)

INVOICE UNIT COST

Display only.  This is the unit cost from the invoice.  It is calculated by dividing the invoice amount by the invoice quantity.  (This cost is per purchasing unit in foreign currency.)

INVOICE QUANTITY

Display only.  This is the quantity that the user entered on the invoice detail line.  The sum of the invoiced quantities for each detail line must equal the invoice quantity.

RECEIPT NUMBER/LINE

Display only.  All receipts that are eligible for matching from the selected purchase order will be displayed.  Although the user selects a specific order line, all receipts for the entire order will be displayed, given that the part number and unit of measure are the same as that of the selected order line.

For a receipt to be eligible for matching, quantity control must be complete, and quality control must be complete if applicable.  The receipt must have a match status of "no".

DATE RECEIPT

Display only.  This is the date that the receipt was entered in the system.

UM

Display only.  This is the purchasing unit of measure for the item received.

QUALITY CONTROL STATUS

Display only.  Identifies the status of the quality control phase for the item received.  Status codes are defined on Reference File category 467.

UNINVOICED QUANTITY

Display only.  The uninvoiced quantity is the accepted quantity from the receipt, less any quantity that has been matched by other invoices.

UNINVOICED AMOUNT

Display only.  The uninvoiced amount is calculated by multiplying the uninvoiced quantity by the PO receipt unit cost.

INVOICED QUANTITY

Optional.  The invoiced quantity is the quantity that will be matched to the receipt when the match is processed.  When the screen is first displayed, the invoice amount will be distributed to the receipts, starting with the oldest receipt. The user may override this quantity.

The sum of the invoiced quantities for each detail line must equal the total invoice quantity for the invoice detail line.

INVOICED AMOUNT

Display only.  The invoiced amount is calculated by multiplying the invoiced quantity by the invoice unit cost.

MATCH STATUS

Optional.  The match status indicates if the receipt line is to be considered completely matched or not.  The system will assign a match status of "yes" only if the invoiced quantity is greater than or equal to the uninvoiced receipt quantity.  The user can override a system assigned status of "no" to "yes".

If the user is redistributing the invoiced quantity among the receipts, the match status field should be blanked out in order to allow the system to recalculate the status.

COMMAND KEYS

Enter - Recalculate the match status and redisplay the control totals.

F3    - Exit.

F6    - Display the folded/truncated screen and additional fields.

F22   - Process the invoice/receipt match and calculate all variance amounts to be returned to the invoice entry/maintenance conversation.