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Documentation > MAC-PAC Reference Library > Financials > Accounts Payable > Screens > Open Item > AP110S01 - Function Select

AP110S01 - Function Select

 

 

WILLIAMS                       ACCOUNTS PAYABLE                        2/28/92

 DSP01                       OPEN ITEM MAINTENANCE                       SELECT

                                                                               

                                                                               

                                                                               

     Vendor                    BCA                                             

     Paying Co/Loc             001 BRU                                         

     Document                                                                  

     Internal Document                                                         

                                                                               

                                                                               

                                                                                

     Transaction Code          I                                               

                                                                               

                               I - Inquire                                     

                               C - Change                                      

                               D - Delete                                      

                                                                                

                                                                               

                                                                               

                                                                               

 F2=Command          F3=Exit             F4=Prompt           F9=Invoice Entry  

 F14=Apply Memo      F21=AP Inquiry                                            

 

 

This screen allows you to select open items to maintain.  You may choose to inquire into, change, or delete the open items.  After you have entered data on this screen, a list of open items is displayed that corresponds to the data specified, or a specific item requested is displayed.

For example, if you do not specify any data, all open items are displayed.  If you specify only a vendor, all open items corresponding to that vendor are displayed.  If you specify an external or internal document number, the specific open item document is displayed.

VENDOR

Optional.  Enter the number of the vendor corresponding to the open item(s) you wish to maintain.  The vendor must exist on the Vendor Master File.

PAYING CO/LOC

Optional.  Enter the company/location responsible for paying the vendor for the open item(s).  This field defaults to the user's company/location as defined on the Reference File (category 119).  If entered, the company/location must exist on the Reference File (category 002).

DOCUMENT

Optional.  This field contains two subfields:  Document Type and External Document Number.  Document Type indicates whether the document was used to record, increase, or decrease an open item.  Valid document types are defined on the Reference File (category 216).  External Document Number is the number appearing on the vendor's invoice, debit memo, or credit memo that corresponds to the open items you wish to maintain.

INTERNAL DOCUMENT

Optional.  Enter the system-assigned document number if you wish to maintain a specific open item.

TRANSACTION CODE

Required.  Enter the code corresponding to the maintenance function you wish to perform.  Valid values are defined on the Reference File (category 338).

COMMAND KEYS

Enter - Process this transaction.

F2    - Display a window where a fast path option or mnemonic can be entered.  Fast path allows the next menu selection to be made directly from this screen.  When the window is displayed, pressing F3 will remove it.

F3    - Return to the Accounts Payable menu without processing this transaction.

F4    - Display a list of values for the field where the cursor is positioned.  If you select one of the items from the list, it will be returned to the application screen.

F9    - Enter the Invoice Debit/Credit Memo Entry Program.

F14   - Enter the Manual Payment Entry Program.

F21   - Enter the Accounts Payable Inquiry Program.