WILLIAMS ACCOUNTS PAYABLE 2/27/92
DSP01 MANUAL PAYMENT SELECTION HEADER
Vendor V03 ACME INC
Paying Co/Loc 001 BRU
Bank Code
Payment Type
Currency BEF Exch Rte
Control Total of Payment 1000.00
Total Amount Applied .00
Total Amount Unapplied 1000.00
Open Item List Y Limit to Orig Co/Loc
Apply to Oldest N Limit to Bank Code
Limit to Payment Type
F2=Command F3=Exit F4=Prompt F15=Rekey Data
This screen allows you to manually select open items from a vendor for payment. Manual payment selection must be performed before automatic payment selection, because the Automatic Payment Selection Program will ignore vendor/company/location combinations with manually selected items.
You may enter a payment information and apply the payment to the oldest open items, or you may request an item list, from which you may select items for full or partial payment. If you wish to manually select certain open items for several vendors and than have the system automatically select all other payable open items (based on a cutoff date), you must make the manual selections transactions.
VENDOR
Required. Enter the number of the vendor you wish to pay. The vendor entered must be on the Vendor Master File. The vendor/company/location combination entered must not already have been selected for payment (manually or automatically).
PAYING CO/LOC
Required. Enter the company/location responsible for making this payment. This field defaults to the user's company/location as defined on the Reference File (category 119). Valid company/locations are defined on category 002. Only open items for this paying company/ location will be displayed.
RELATED CUSTOMER NUMBER
Display only. Displayed only if this vendor is also a customer. The customer number for this entity. If separate currencies are defined for each company or company/ location, the company/location associated with this customer is displayed in the Customer Company/Location field. Customer number and customer company/location are entered on the Vendor Master File.
CUSTOMER COMPANY/LOCATION
Display only. Displayed only if this vendor is also a customer and currencies are defined at the company or company/location level. The company or company/location for which this vendor is also customer. The customer number and customer company/location are entered on the Vendor Master File.
BANK CODE
Optional. Enter the code for the bank/cash account to be used for making payments. If you enter a bank code, you must also enter a payment type in the Payment Type field. The bank code and payment type must be a valid combination on the Bank Account File. Open item records selected are updated with the information entered.
AUTHORIZATION
Required. Enter your user authorization code as defined on the Reference File (category 244). This field is displayed only if second-level user authorization is required, as specified on the Reference File (category 200).
PAYMENT TYPE
Optional. Enter a code indicating the method of payment for this payable. If you enter a payment type, you must also enter a bank code in the Bank Code field. The payment type and bank code must be a valid combination on the Bank Account File. Open item records selected are updated with this information. The payment type must exist on the Reference File category 240.
CURRENCY
Required. (Multi currency environment only) This field is used to determine which currency will be applied to the open items. The currency code must exist on the Currency Master File (CF240M).
EXCHANGE RATE
Optional. (Multi currency environment only) This field may be entered if the user wishes to override the Currency Master File's payment to base exchange rate. An entered exchange rate will be validated against the Currency Rate Master File's rate to ensure it is within a specified limit defined in the location defaults Reference File category (132).
CONTROL TOTAL OF PAYMENT
Required. Enter the total amount to be paid to this vendor.
TOTAL AMOUNT APPLIED
Display only. This field is updated based on detail line information entered on the detail screen. Amounts selected for payment are accumulated and displayed in this field, if you return to the header screen.
TOTAL AMOUNT UNAPPLIED
Display only. This field is updated based on detail line information entered on the detail screen. The control total of payment is reduced by amounts selected for payment and displayed in this field, if you return to the header screen.
OPEN ITEM LIST
Optional. Either this field or the Apply to Oldest field (but not both) must be entered.
LIMIT TO ORIG CO/LOC
Optional. Only open items with this originating company/ location are displayed on the list screen or used in apply to oldest processing. If entered, must exist on the Reference File (Category 002).
APPLY TO OLDEST
Optional. Enter a Y in this field to apply payment to the oldest open items for this vendor. Either this field or the Open Item List field (but not both) must be entered.
LIMIT TO BANK CODE
Optional. Only open items corresponding to this bank code are displayed on the list screen or used in apply to oldest processing. If both this field and the Limit to Payment Type field are entered, the system validates the bank code/payment type combination against the Bank Account File.
LIMIT TO PAYMENT TYPE
Optional. Only open items corresponding to this payment type are displayed on the list screen or used in the apply to oldest processing. Valid payment type codes are defined on the Reference File (category 240). If both this field and the Limit to Bank Code field are entered, the system validates the bank code/ payment type combination against the Bank Account File.
COMMAND KEYS
Enter - Display the detail screen.
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3 will remove it.
F3 - Cancel this transaction and display the Accounts Payable Menu.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F15 - Clear the screen fields to allow entry of new data.
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