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Documentation > MAC-PAC Reference Library > Financials > Accounts Payable > Screens > Manual Payment Entry > AP160S02 - Open Item List

AP160S02 - Open Item List

 

 

WILLIAMS                       ACCOUNTS PAYABLE                        3/05/96

 DSP01                        MANUAL PAYMENT ENTRY                         LIST

                                                                               

 Vendor  ALVEND    ALLISON'S VENDOR                Pmt Amt               100.00

 Pmt     CK 000000000019  Pay Co/Loc 001 BRU       Applied                  .00

 Batch        Cur  BEF    Pmt Date   030796        Unapplied             100.00

 Related Customer No  ALLISON     Co  001  Loc BRU                             

 Pay  Document            Pay Date Curr    Amount Open        Amount Applied   

       Co/Loc  Bk Pmt Sel Stat  Disc Hold  Disc to be Lost       Discnt Lost   

  X   IN INV03        001 021896    USD             .01                   .00  

       001 BRU B1      N  OPEN   N     N             .00                   .00 

      IN TEST1        001 022396    USD           38.33                   .00  

       001 BRU B1 CK   N  OPEN   N     N             .00                   .00 

      IN INTEST2      001 022396    USD           38.33                   .00  

       001 BRU B1 CK   N  OPEN   N     N             .00                   .00 

      IN TESTA3ET2    001 022396    USD           38.31                   .00  

       001 BRU B1 CK   N  OPEN   N     N             .00                   .00 

      IN INV03        002 030996    USD             .00                   .00  

       001 BRU B1      N  OPEN   N     N             .00                   .0 +

  D - Detail    G - Gross    N - Net    R - Reset                              

                                                                               

 F4=Prompt           F7=Display Header   F12=Apply to Oldest F13=Cancel Tran   

 F22=End Tran                                                                  

                                                                                

 

 

This screen provides a list of open items for the vendor specified on the header screen.  From this list, you may select items against which payments are applied.

VENDOR

Display only.  The vendor associated with this payment and open item list.

PMT AMT

Display only.  The total payment amount entered on the header screen.  When in a multiple currency environment, the amount shown here is in the payment currency entered on the HEADER screen.

PAYMENT TYPE AND NUMBER

Display only.  The payment type and external payment number that is being applied to the open item(s).

PAYING CO/LOC

Display only.  The company/location responsible for paying the vendor for these open items.

APPLIED

Display only.  The amount of the total payment that has been applied to open items.  This amount is recalculated and displayed each time the ENTER key is pressed.

UNAPPLIED

Display only.  The amount of the total payment that remains to be applied to open items.  This amount is recalculated and displayed each time the ENTER key is pressed.

BATCH

Display only.  The batch number entered on the header screen.

CURR

Display only.  The payment currency entered on the header screen.

PMT DATE

Display only.  The payment date entered on the header.  It represents the date that appears on the check or other form of payment.

RELATED CUSTOMER NUMBER

Display only.  Displayed only if this vendor is also a customer.  The customer number for this entity.  If separate currencies are defined for each company or company/ location, the company/location associated with this customer is displayed in the Customer Company/Location field.  Customer number and customer company/location are defined on the Vendor Master File.

CUSTOMER COMPANY

Display only.  Displayed only if the vendor is also a customer and currencies are defined at the company or company/location level.  The company for which the customer is defined.  Related customer number and company are defined on the Vendor Master File.

CUSTOMER LOCATION

Display only.  Displayed only if the vendor is also a customer and currencies are defined at the company/location level.  The location for which the customer is defined.  Related customer number and company/location are defined on the Vendor Master File.

PAY

Optional.  Enter a code to indicate how payment should be applied to this open item.  Valid values are:

D - Detail  Display the detail screen for this open item when the ENTER key is pressed.

G - Gross   Pay the gross amount of this item.

N - Net     Pay the net amount of this item.

R - Reset   Reset the amount applied to this item to zero.

DOCUMENT

Display only.  The document identification number corresponding to this open item.

INSTALLMENT NUMBER

Display only.  If your document contains installments, the installment number will appear as the last three digits of the document number.

PAY DATE

Display only.  The document's scheduled pay date, which would be used to select the item during an automatic payment selection run.

CURR

Display only.  The currency in which the document was recorded. This field is only displayed when operating in a multiple currency environment.

AMOUNT OPEN

Display only.  The amount of this open item that has not been paid. This amount is shown in the document currency ( specified in the CURR field of the subfile ) when in a multiple currency environment.

AMOUNT APPLIED

Display only.  The amount to be applied to this open item, as calculated by the system or entered by the user on the detail screen.  The Applied and Unapplied fields are updated by this amount.

CO/LOC

Display only.  On the folded screen, this field indicates the company/location that originated this item.

BK

Display only.  On the folded screen, the bank code associated with this item.

PMT

Display only.  On the folded screen, the payment type associated with this item.

SELECT

Display only.  On the folded screen, this field displays the select for payment flag associated with the open item.  Valid values are:

N - not selected

A - selected automatically

M - selected manually Items selected for payment can still be processed by manual payment entry.

STAT

Display only.  On the folded screen, indicates the status of the item.  Possible values are:

OPEN - Open item

PRTP - Partially paid item

PAID - Fully paid item

DISC

Display only.  The always take discount flag, indicating whether a discount should always be taken for this open item regardless of the discount date.

DISC AVAIL/TO BE LOST

Display only.  For gross accounting systems, the remaining discount amount available for this open item if it is paid by the discount date.  For net accounting systems, the discount amount that will be lost if this open item is not paid by the discount date.  This field is displayed on the folded screen.

DISC TAKEN/LOST

Display only.  For gross accounting systems, the discount amount taken by selecting this payment.  For net accounting systems, the discount amount lost by selecting this payment.  This field is displayed on the folded screen.

COMMAND KEYS

 

Enter - Process detail lines; update Applied and Unapplied fields.

F4    - Display a list of values for the field where the cursor is positioned.  If you select one of the items from the list, it will be returned to the application screen.

F7    - Display the header screen.

F12   - Apply remaining payment to the oldest items first.

F13   - Cancel this transaction and return to the header screen.

F22   - Post this transaction and return to the header screen.