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Documentation > MAC-PAC Reference Library > Financials > Accounts Payable > Screens > Invoice Debit/Credit Menu Entry > AP100S04 - Recap

AP100S04 - Recap

 

 

WILLIAMS                       ACCOUNTS PAYABLE                USD     1/25/93

 DSP01                      INVOICE DR/CR MEMO ENTRY                      RECAP

                                                                               

 Vendor        USAVENDOR        USA MANUFACTURING                              

 Paying Co/Loc 001 BRU          Orig Co/Loc    001 BRU                         

 Document      IN INV000000050  Document Date  02 03 93        Batch           

                                                                               

                    Header               Detail              Difference        

 Gross              3,500.00            3,500.00                     .00       

 Disc                   .00                  .00                     .00       

 Lines                  1                    2                       1          

 Quantity               .000                 .000                    .000      

 VAT Amt                .00                  .00                     .00       

                                                                               

 Other     Freight              Other Exp               Duty                   

 Chrgs                   .00                  .00                     .00      

                                                                               

 VAT Code  Desc                 Goods Value             VAT Amount             

                                              .00                     .00      

                                              .00                     .00     +

                                                                               

 F4=Prompt           F5=Detail           F7=Header           F12=Comments      

 F13=Cancel Trans    F19=Withholding                         F23=Installment   

                                                                                

 

This screen summarizes the information entered on the select, header, and detail screens of this conversation.  Differences in amounts entered on the header and detail screens are displayed.  You may also enter miscellaneous charges associated with the open item.  (Note that these additional charges are recorded as detail lines for the open item; detail control totals will reflect these totals.)

CURRENCY

Display only.  The currency used for the open item amounts.

VENDOR

Display only.  The vendor associated with this invoice debit/credit memo.

PAYING CO/LOC

Display only.  The company/location responsible for paying toward this liability.

ORIG CO/LOC

Display only.  The company/location originating the transaction.

DOCUMENT

Display only.  The external document number entered on the Function Select screen.

DOCUMENT DATE

Display only.  The date appearing on the vendor's invoice, debit memo, or credit memo.

BATCH

Display only.  A number used to group this transaction with others having the same batch number.

GROSS

Display only.  The total gross amount of this open item.  The header total is the total entered on the header screen.  The detail total is the accumulated total from distribution lines as they are entered on this screen and the detail screen.  The difference is the difference between the detail and header totals.  This difference must be zero for a successful post.

DISC

Display only.  The total discount amount available for this open item.  The header total is the amount entered on the header screen.  The detail total is the sum of discounts calculated for distribution lines as they are entered on the detail screen.  The difference is the difference between the header and detail totals. This difference must be zero for a successful post.

LINES

Display only.  The number of distribution lines for this open item.  The header total is the amount entered on the header screen.  The detail total is the accumulated total of distribution lines as they are entered on this screen and the detail screen.  The difference is the difference between the header and detail totals.  This difference must be zero for a successful post.

QUANTITY

Display only.  The quantity associated with this open item.  The header total is the quantity entered on the header screen.  The detail total is the accumulated quantity from distribution lines as they are entered on the detail screen.  The difference is the difference between the header and detail totals.  This difference must be zero for a successful post.

TAX AMT/VAT AMT

Display only.  (Depends whether the environment is TAX, VAT, or GST.  If the environment is GST, the field literal is Tax Amt.) The field displays the total tax associated with this open item.  The header total is the tax entered on the header screen.  The detail total is the accumulated tax calculated for distribution lines as they are entered on the detail screen and this screen.  The difference shown is the difference between the header and detail totals.  This difference must be zero for a successful post.

OTHER CHARGES

Optional.  This line contains expenses based on the account distribution defined on Reference File category 202 (Account Number Assignment).  The line contains the following fields:

FREIGHT/NON-TAXABLE FREIGHT (Field literal is Freight in a VAT environment and Non Taxable Freight in a GST environment.)  Enter any freight charges.  In a GST environment, enter the total amount of freight that is not subject to goods and services tax.

OTHER EXP Enter any other miscellaneous expenses associated with the invoice.

DUTY/NON-TAXABLE DUTY (Field literal is Duty in a VAT environment and Non-Taxable Duty in a GST environment.)  Enter any duty charges associated with the invoice.  In a GST environment, enter the total amount of duty not subject to goods and services tax.

TAX CODE/VAT CODE/ GST and PST

Optional.  (Depends whether the environment is TAX, VAT, or GST) The system displays codes and corresponding descriptions and amounts from the detail lines.  The displayed code represents a type and rate of TAX, Value Added Tax (VAT), or Goods and Services Tax (GST).  In a GST environment you can manually enter Provincial Sales Tax (PST) codes and amounts on these lines.

DESCRIPTION

Display only.  This is the description of the tax code which is to be found on the tax codes reference file category (230).

GOODS VALUE

Display only.  This field shows the value of goods which have been subject to the specific tax as defined by the tax code.

TAX AMOUNT/VAT AMOUNT

Optional.  (Depends whether the environment is TAX, VAT, or GST.  In a Goods and Services Tax (GST) environment, the field literal is Tax Amount.) This field displays the tax on the accumulated value of goods by tax code for all distribution lines entered on the detail screen with a tax code.

COMMAND KEYS

Enter - Process one or more detail lines; update totals.

F4    - Display a list of values for the field where the cursor is positioned.  If you select one of the items from the list, it will be returned to the application screen.

F5    - Display the detail screen.

F7    - Display the header screen.

F12   - Enter the Open Item Comments Maintenance Program.

F13   - Cancel this transaction and display the Function Select screen.

F19   - Display the Withholding Information window where you may change withholding information for this document.

F22   - Post the transaction and return to the Function Select screen.

F23   - Display the Installment detail screen to maintain the installments generated for this document.