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Documentation > MAC-PAC Reference Library > Financials > Accounts Payable > Screens > Balance/Transaction Reports Request > AP325S01 - Function Select

AP325S01 - Function Select

 

 

 WILLIAMS                  ACCOUNTS PAYABLE                            01/01/95

 DSP01            BALANCE/TRANSACTION REPORTS REQUEST                    SELECT

                                                                                

   Reports         AP Balance by Account       X                               

                   AP Balance by Vendor                                        

                   AP Transactions by Account                                  

                   AP Transactions by Vendor                                   

                                                                               

   Required        Company/Location            001 BRU                         

                   From Period/Year            12  1994                        

                   Through Period/Year         01  1995                        

                                                                               

   Optional        From Account                                                

                   Through Account                                             

                   From Vendor                                                  

                   Through Vendor                                              

                   Suppress Zero Balances                                      

                   Original Currency                                           

                   Requestor                                                   

                                                                               

                                                                               

 F2=Command          F3=Exit             F4=Prompt                             

                                                                               

 

 

This screen allows you to request the Accounts Payable Balance/Transaction Reports.  For these reports, starting balances are required at the account/center level for each period.  These balances will be held in the Accounts Payable Period Balances by Account/Vendor File.  A reference file determines which accounts will have balances stored and those accounts will be printed on the reports. 

The following reports can be requested:  AP Balances by Account (AP545A), AP Balances by Vendor (AP545B), AP Transactions by Account (AP545C), and AP Transactions by Vendor(AP545D).

AP BALANCE BY ACCOUNT

Optional.  Only one of the report options may be selected.  Enter an 'X' in this field to submit a request to print the AP Balance by Account report (AP545A).  This report will show the beginning balance, debit, credit, and ending balance for selected accounts within a specified range of periods.  This report is sequenced by company, location, account, and vendor.

AP BALANCE BY VENDOR

Optional.  Only one of the report options may be selected.  Enter an 'X' in this field to submit a request to print the AP Balance by Vendor report (AP545B).  This report will show the beginning balance, debit, credit, and ending balance for selected vendors within a specified range of periods.  This report is sequenced by company, location, vendor, and account.

AP TRANSACTIONS BY ACCOUNT

Optional.  Only one of the report options may be selected.  Enter an 'X' in this field to submit a request to print the AP Transactions by Account report (AP545C).  This report will list the vendor transaction details for selected accounts within a specified range of periods.  This report is sequenced by company, location, account, vendor number, accounting date, document type, and document number.

AP TRANSACTIONS BY VENDOR

Optional.  Only one of the report options may be selected.  Enter an 'X' in this field to submit a request to print the AP Transactions by Vendor report (AP545D).  This report will list the account transaction details for selected vendors within a specified range of periods.  This report is sequenced by company, location, account number, vendor number, and accounting date.

COMPANY/LOCATION

Required.  The company/location for the account or vendor.  It must exist on Reference File category 002.

FROM PERIOD/YEAR

Required.  This field indicates the beginning period and year in the range of period and year for which the balances or transactions will be printed.

THROUGH PERIOD/YEAR

Required.  This field indicates the ending period and year in the range of period and year for which the balances or transactions will be printed.

FROM ACCOUNT

Optional.  This field indicates the beginning account number in the range of accounts for which the balances or transactions will be printed.  It will be used to limit the accounts printed on the reports.

THROUGH ACCOUNT

Optional.  This field indicates the ending account number in the range of accounts for which the balances or transactions will be printed. It will be used to limit the accounts printed on the reports.

FROM VENDOR

Optional.  This field indicates the beginning vendor number in the range of vendors for which the balances or transactions will be printed.  It will be used to limit the vendors printed on the reports.

THROUGH VENDOR

Optional.  This field indicates the beginning vendor number in the range of vendors for which the balances or transactions will be printed.  It will be used to limit the vendors printed on the reports.

SUPPRESS ZERO BALANCES

Optional.  Enter a 'Y' in this field if you do not wish to print transactions with zero balances.  Detail lines will not be printed if the starting balance, debits, credits, and ending balance are all zero.  Otherwise, enter an 'N' if you wish to print zero balances.

ORIGINAL CURRENCY

Optional.  Enter a 'Y' in this field if you wish to see the original currency printed on the reports.  The original debit/credit amount will be shown in addition to the bookkeeping amount.  Otherwise, enter an 'N' if you wish to only print the bookkeeping amount.  If the original currency is printed, then the report will be in the 198-character format.  The original amount will only apply at the document level.  Totals will not be given for original currency amounts.

REQUESTOR

Optional.  This field indicates who requested the report.  It will be listed on the report.

COMMAND KEYS

Enter - Process the request.

F2    - Display a window where a fast path option or mnemonic can be entered.  Fast path allows the next menu selection to be made directly from this screen.  When the window is displayed, pressing F3 will remove it.

F3    - Exit program and return to menu.

F4    - Display a list of values for the field where the cursor is positioned.  If you select one of the items from the list, it will be returned to the application screen.