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Documentation > MAC-PAC Reference Library > Financials > Accounts Payable > Screens > Automatic Payment Selection > AP400S02 - Detail

AP400S02 - Detail

 

 

WILLIAMS                       ACCOUNTS PAYABLE                        6/02/93

 DSP01                    AUTOMATIC PAYMENT CORRECTION                         

                                                                               

                                                                               

                                                                               

                                                                                

                                                                               

          Required         Paying Co/Loc     001 BRU                           

                                                                               

                                                                               

                                                                               

          Optional         Vendor                                              

                           Document                                            

                                                                               

                           Requestor                                           

                                                                               

                                                                               

                                                                               

                                                                                

                                                                               

                                                                               

 F2=Command          F3=Exit             F4=Prompt           F23=Job Status    

                                                                               

                                                                                                                                                                

 

 

This screen allows you to deselect open items that had been selected for payment either manually or automatically.  It is accessed through the Payment Deselection menu option.  You may deselect:

o  All items for a paying company/location.  Enter only the company/location.  A batch job will be submitted to deselect the items.  You must release this job.

o  All items for a paying company/location and vendor.  Enter the company/location and vendor number.  A batch job will be submitted to deselect the items.  You must release this job.

o  A specific item.  Enter the paying company/location, vendor, and document information.  Document information is document type, document number, and (if appropriate) installment number.  The item will be deselected immediately.  A message will be displayed when the process is completed.

AUTHORIZATION

Required.  The user's authorization code as defined on the Reference File (category 244).  This field is displayed only if second-level user authorization is required, as specified on the Reference File (category 200).

PAYING CO/LOC

Required.  You must enter both the company and location from which items should be deselected.  Must exist on the Reference File (Category 002).

VENDOR

Optional.  Enter a vendor number.  Only open items for this company/location/vendor will be deselected.  The vendor must exist on the Vendor Master File.  This field is required if are deselecting a specific item.

DOCUMENT

Optional.  This item will be deselected for the paying company/ location.  Specify the following information for the document.  All of the fields are required to deselect a specific item.

o  Document type.  Indicates whether the document is an invoice, debit memo, etc.  Valid values are defined on Reference File category 216.

o  Document number.  Unique number indicating the specific item to be deselected.  The item must exist for the vendor and paying company/location, and it must have been selected for payment.

o  Installment number.  Indicates which installment will be deselected for a particular invoice.  If the item is not an installment, leave this field blank.

REQUESTOR

Optional.  Enter identification of the person who requested payment deselection.

COMMAND KEYS

Enter - Submit deselection job.

F2    - Display a window where a fast path option or mnemonic can be entered.  Fast path allows the next menu selection to be made directly from this screen.  When the window is displayed, pressing F3 will remove it.

F3    - Cancel this transaction and return to the Accounts Payable Menu.

F4    - Display a list of values for the field where the cursor is positioned.  If you select one of the items from the list, it will be returned to the application screen.

F23   - Display the Automatic Payment Selection/ Deselection Job Status Screen.