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Documentation > MAC-PAC Reference Library > Financials > Accounts Payable > Screens > Automatic Payment Selection > AP400S01 - Selection Criteria

AP400S01 - Selection Criteria

 

 

WILLIAMS                       ACCOUNTS PAYABLE                        3/20/96

 DSP01                    AUTOMATIC PAYMENT SELECTION                    SELECT

                                                                               

                                                                               

 Required     Payment Cutoff Date      022096                                  

              Draft Cutoff Date        022096                                  

              Payment Date             032096                                  

                                                                               

                                                                               

 Optional     Paying Co/Loc      001 BRU                                       

              Payment Currency                                                 

              Requestor                                                        

                                                                               

 Limit to     Originating                                                      

              Co/Loc                                                           

              Vendor Class                                                      

              Payment Type                                                     

              Bank Code                                                        

              Currency                                                         

                                                                               

                                                                               

 F2=Command          F3=Exit             F4=Prompt           F23=Job Status     

                                                                               

 

 

This screen allows you to specify parameters used to determine which open items will be marked for payment during automatic payment selection.  Automatic payment selection typically is used by companies that usually pay bills automatically when they are due.

Once you have filled in field values and pressed the ENTER key, the automatic payment selection batch job is submitted on hold to the job queue.  To release the job, select Release Submitted Jobs from the AP Menu.  Open items currently being updated by other programs will not be selected.  Also, if any open items for a vendor have been manually selected, that vendor will be skipped during automatic selection.

PAYMENT CUTOFF DATE

Required.  Enter a date to indicate which items are considered payable.  All open items with pay dates before or equal to this date are marked for payment.

DRAFT CUTOFF DATE

Required if draft processing is used.  This field is only displayed when the draft process flag is set to 'Y' (yes) on Reference File category 200.  For open items with a draft payment type, only those items with a due date before the draft cutoff date will be selected for payment.  For open items with a non-draft payment type, the normal cutoff date is used.

PAYMENT DATE

Required.  Enter a payment date in this field.  If you do not enter a payment date, the current date will default into this field.  The date that appears in this field is used to compare the discount dates of all the selected open items and determine whether discounts will be taken.

AUTHORIZATION

Required.  Enter your user authorization code as defined on the Reference File (category 244).  This field is displayed only if second-level user authorization is required, as specified on the Reference File category 200.

PAYING CO/LOC

Optional.  Enter the company/location responsible for paying the vendor for these open items.  Only open items associated with this paying company/location are considered for automatic selection.

PAYMENT CURRENCY

Optional.  If you wish to pay all open items in a specific currency this field must be entered.

REQUESTOR

Optional.  Enter identification of the person who should receive the Selected Items List Report.

LIMIT TO ORIGINATING CO/LOC

Optional.  If you only wish to pay open items for a specific company and location this field must be entered.

VENDOR CLASS

Optional.  Enter a vendor class code.  Only open items from a vendor with this vendor class code are considered for automatic selection.  Vendor class codes are defined on the Reference File category 232.

PAYMENT TYPE

Optional.  Enter a code indicating the method of payment for these open items.  Only open items with this payment type are considered for automatic selection.  If entered, the payment type must be defined on the Reference File category 240.  The payment type cannot be a clearing or quick payment.

BANK CODE

Optional.  Enter the code for the bank/cash account to be used for payment of these items.  Only open items with this bank code are considered for automatic selection.  If entered, the bank code must exist on the Bank Account Master File.  If you enter both a payment type and bank code they must be a valid combination on the Bank Account File.

CURRENCY

Optional. Enter this field if you only want to pay open items entered in a certain currency.

COMMAND KEYS

Enter - Process request.

F2    - Display a window where a fast path option or mnemonic can be entered.  Fast path allows the next menu selection to be made directly from this screen.  When the window is displayed, pressing F3 will remove it.

F3    - Cancel this transaction and return to the Accounts Payable Menu.

F4    - Display a list of values for the field where the cursor is positioned.  If you select one of the items from the list, it will be returned to the application screen.

F23   - Display the Automatic Payment Selection/ Correction Job Status Screen.