Standing Payable Hold Codes

The standing payable hold code controls whether or not you can create an invoice from the standing payable.  When this hold code is set to Y, you cannot create an invoice from this standing payable.  To allow an invoice to be created for the payable, set the hold code to N.  You can change the value of this field whenever you wish.

You can specify a hold code when you request the Standing Payables Report.  This feature allows you to create a list of all standing payables that are being held. 

In addition, you can also enter a hold code on the select screen within the Standing Payables Selection conversation.  To view held payables online, you can enter a Y on this screen.  When you want to select the items, you can enter an N on this screen.  Entering a N ensures that you are viewing only items that can be selected.

A second hold code is defined on the header screen:  the payment hold code.  This hold code is not unique to standing payables.  It is defined for all open items.  The payment hold code you define for the standing payable will be copied to all invoices created from the standing payable.  It determines whether the resulting invoice can be paid.  When the flag is set to N, the invoice can be paid; when the flag is Y, the invoice is on payment hold.

One of the optional criteria for the Standing Payables Report is hold code.  This option allows you to generate a report listing all standing payables on hold.  The Accounts Payable Inquiry allows you to display a list of invoices that are on hold.

Note:    You can change the payment hold code whenever you wish.  However, the change will only affect invoices that are created AFTER the hold code on the standing payable was created.  You must change the payment hold code on any existing invoices manually.