Purging AP Files

Purging files allows you to delete any records that are no longer needed.  Eliminating unneeded information frees up space on the system for other information and improves response time.

Within AP, you should purge open item, payment, and accounting transaction files periodically.  Before purging any of these files, you should run the AP Database Audit Reports in order to correct any discrepancies and then make a backup before the purge.  All database errors must be corrected before running the purge.  All of the programs used to purge the files are accessed through the Database Purge/Clear Select option on the Accounts Payable Menu.  This option allows you to select from three purge/reorganize options:

·     Open Item/Payment Purge

·     Accounting Transaction Purge

·     Currency Master Reorganization

You can also select audit trails to be cleared. 

Related

• Accounting Transaction Purge
• Clear Audit Trails
• Currency Master Reorganization
• Open Item/Payment Purge