General Ledger Distribution Options

Three methods are available for distributing the accounting transactions to General Ledger:

·     List.  This method produces a list showing what transactions would be distributed if a demand post or final post were run.  This method produces a report but does not created any journal entries for the General Ledger module.  The List option can be accessed through the Period-to-Date Reports menu option.

·     Demand post.  This method creates journal entries that will be passed to the General Ledger module.  A demand post may be done multiple times in each accounting period.  The Demand Post option can be accessed through the End-of-Period Reports menu option.

·     Final post.  This method also created journal entries that will be passed to the General Ledger module.  In addition, it updates the current A/P period on Reference File category 023.  A final post can only be done once per accounting period.  The Final Post option can be accessed through the End-of-Period Reports menu option.  If the automatic update flag on Reference File category 201 is set to 'Y' when the Final Post is requested, then the earliest valid date on Reference File category 201 will be updated for the company/location with the first day of the new current period just updated on Reference File category 023.

Once a transaction has been posted (through demand post or final post), it is flagged on the Accounting Transaction File so it will not be posted again.  Because it updates the current period, a final post MUST be performed at the end of the accounting period.  A final post is required even if no transactions have been entered since the last demand post.