Considerations Before Performing Distributions

Whenever you use any of these distribution methods, you should note the following facts:

·     A demand or final post creates transactions in the subsystem/batch journal entry files.  To actually create the journals within General Ledger, you must run the Subsystem and Batch Journal Entry option within the GL module.  Refer to the General Ledger User Manual for more information.

·     Only transactions with an accounting date on or before the period end date will be processed.  The period end date is stored on Reference File category 013.

• You cannot change the distribution.  Once the accounting transactions have been written, they will be passed to the General Ledger in the appropriate period and with the existing account information.  If any changes to the account distribution are necessary, they must be made directly in the General Ledger, using the Manual Journal Entry conversation.
• You do not have to be out of Purchasing or Receiving to run this job.

The figure below illustrates how the interface between Accounts Payable and General Ledger works.

General Ledger Interface

Note:

1.   All transactions write at least two records to AP100AP (one debit and one credit).

2.   The AP distribution files (APGLHDP and APGLDTP) are cleared at the beginning of the distribution.