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Selecting Installments for Payment
Selecting Installments for Payment
Installments are treated by the Accounts Payable system as unique open items. Once the installments are created, they are identified by the invoice number and a three-digit number corresponding to the position of the installment in the payment plan. For example, the fourth installment for invoice number INV00001 would be identified as INV00001 004.
To select an installment for payment, enter the Manual Payment Entry and On-Account Application conversation and display the Open Item List Screen for the desired vendor. If the vendor has open installments, the installment number will be displayed next to the invoice number. The following figure shows a sample screen for a vendor with installments.
WILLIAMS ACCOUNTS PAYABLE 1/13/93
DSP01 MANUAL PAYMENT ENTRY LIST
Vendor BCA00001 BCA MANUFACTURING Pmt Amt 2000.00
Pmt CK CK0000003000 Pay Co/Loc 001 BRU Applied .00
Batch Cur USD Pmt Date 01 13 93 Unapplied 2000.00
Pay Document Pay Date Curr Amount Open Amount Applied
Co/Loc Bk Pmt Sel Stat Disc Hold Disc Avail Disc Taken
IN INV000000300 005 06 17 93 USD 4425.00 .00
001 BRU B1 CK N OPEN Y N .00 .00
IN INV000000111 005 07 02 93 USD 368.75 .00
001 BRU B1 CK N OPEN Y N .00 .00
IN INV000000112 005 07 02 93 USD 368.75 .00
001 BRU B1 CK N OPEN Y N .00 .00
IN INV000000200 004 08 17 93 USD 125.00 .00
001 BRU B1 CK N OPEN Y N .00 .00
IN INV000000200 005 09 17 93 USD 125.00 .00
001 BRU B1 CK N OPEN Y N .00 .0
D - Detail G - Gross N - Net R - Reset
F4=Prompt F7=Display Header F12=Apply to Oldest F13=Cancel Trans
F22=End Tran
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Open Item List for Customer with Installments
In the figure above, you can see two separate items with invoice number INV00000200, but each item also contains an installment number (004 and 005) that uniquely identifies it. You can select any of these items for payment as you would any other open item.
You can also select installments for payment through Automatic or Manual Payment Selection, just like other invoices.