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Documentation > MAC-PAC Reference Library > Financials > Accounts Payable > Key Concepts and Procedures > Generating Installments > Creating An Invoice With Installments

Creating An Invoice With Installments

You create an invoice with installments by assigning a credit terms code that contains installments to the invoice in the Invoice and DR/CR Memo Entry conversation.  You can assign the credit term on the header screen or allow the field to default from the Vendor Master File.

If you skip the header screen, you can enter the gross amount and distribution amount on the detail screen.  The figure below shows the detail screen for an invoice using the credit terms code defined in the Credit Terms Maintenance Detail Screen.

WILLIAMS                       ACCOUNTS PAYABLE                USD     1/23/93

 DSP01                      INVOICE DR/CR MEMO ENTRY                     DETAIL

                                                                               

 Vendor         BCA00001                         Header               Detail   

 BCA MANUFACTURING              Gross            1,000.00             1,000.00 

 Paying Co/Loc  001 BRU         Disc                  .00                  .00 

 Orig Co/Loc    001 BRU         Lines                 1                    1   

 Document       IN INV000000020 Qty                   .000                 .000

 Date           01 01 99        VAT Amt               .00                  .00 

                                                                                

 Account    Center     Dist Debit Amt     Quantity      Item Number     UM D M 

  Account Desc         PO Num  Co/Loc      VT Ref1  Ref2   Desc                

 1110                           1,000.00                                   N   

  CASH                         001 BRU                                         

                                                                           N   

                               001 BRU     R1                                  

                                                                           N   

                               001 BRU     R1                                  

                                                                           N   

                               001 BRU     R1                                 +

                                                                               

F7=Header           F11=Recap           F13=Cancel Trans    F14=BOL Selection 

 F16=BOL List        F20=Match Line Item F22=End Tran        F24=More Keys    


                                                                               

 

     Invoice and DR/CR Memo Entry Detail Screen with Installment Credit Terms

 

After you enter the detail information on the detail screen, you may view or maintain the installments by pressing F23 = Installments.  Once you press F23 from the detail screen, the installments are generated for the invoice.  The installment screen associated with the invoice for BCA Manufacturing is shown below.

WILLIAMS                       ACCOUNTS PAYABLE                USD     1/23/93

 DSP01                      INVOICE DR/CR MEMO ENTRY                     INSTALL

                                                                               

 Vendor          BCA00001    BCA MANUFACTURING                                 

 Paying Co/Loc   001 BRU     Document    IN  INV000000020                      

 Orig Co/Loc     001 BRU     Doc Date    01 01 99                              

 Credit Terms    BA          5 PMTS DUE ON 15TH                                

 Gross                    1,000.00                                             

                                                                               

 Ins  Installment Amt    Due Date  Pay Date  Pmt Type  Bank Code  Separate Pmt 

 001            500.00   01 15 99  01 17 99     CK        B1           N       

 002            125.00   02 15 99  02 17 99     CK        B1           N       

 003            125.00   03 15 99  03 17 99     CK        B1           N       

 004            125.00   04 15 99  04 17 99     CK        B1           N       

 005            125.00   05 15 99  05 17 99     CK        B1           N       

                                                                               

                                                                               

                                                                               

                                                                                

                                                                               

                                                                               

 F4=Prompt           F7=Header           F12=Comments        F13=Cancel Trans  

                                                                               

                                                                               

 

             Installment Detail Screen for Invoice with Installment Credit Terms

 

As shown above, the amount of each installment corresponds to the percentage defined for the installment detail line in the Credit Terms Maintenance conversation (see Credit Terms Maintenance Detail Screen). 

Note:    You may change the information shown on the Installment Detail Screen.  However, the total for all of the installments must equal the total for the invoice.  Also, you cannot add or delete an installment line, you may only modify it.