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Creating An Invoice With Installments
Creating An Invoice With Installments
You create an invoice with installments by assigning a credit terms code that contains installments to the invoice in the Invoice and DR/CR Memo Entry conversation. You can assign the credit term on the header screen or allow the field to default from the Vendor Master File.
If you skip the header screen, you can enter the gross amount and distribution amount on the detail screen. The figure below shows the detail screen for an invoice using the credit terms code defined in the Credit Terms Maintenance Detail Screen.
WILLIAMS ACCOUNTS PAYABLE USD 1/23/93
DSP01 INVOICE DR/CR MEMO ENTRY DETAIL
Vendor BCA00001 Header Detail
BCA MANUFACTURING Gross 1,000.00 1,000.00
Paying Co/Loc 001 BRU Disc .00 .00
Orig Co/Loc 001 BRU Lines 1 1
Document IN INV000000020 Qty .000 .000
Date 01 01 99 VAT Amt .00 .00
Account Center Dist Debit Amt Quantity Item Number UM D M
Account Desc PO Num Co/Loc VT Ref1 Ref2 Desc
1110 1,000.00 N
CASH 001 BRU
N
001 BRU R1
N
001 BRU R1
N
001 BRU R1 +
F7=Header F11=Recap F13=Cancel Trans F14=BOL Selection
F16=BOL List F20=Match Line Item F22=End Tran F24=More Keys
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Invoice and DR/CR Memo Entry Detail Screen with Installment Credit Terms
After you enter the detail information on the detail screen, you may view or maintain the installments by pressing F23 = Installments. Once you press F23 from the detail screen, the installments are generated for the invoice. The installment screen associated with the invoice for BCA Manufacturing is shown below.
WILLIAMS ACCOUNTS PAYABLE USD 1/23/93
DSP01 INVOICE DR/CR MEMO ENTRY INSTALL
Vendor BCA00001 BCA MANUFACTURING
Paying Co/Loc 001 BRU Document IN INV000000020
Orig Co/Loc 001 BRU Doc Date 01 01 99
Credit Terms BA 5 PMTS DUE ON 15TH
Gross 1,000.00
Ins Installment Amt Due Date Pay Date Pmt Type Bank Code Separate Pmt
001 500.00 01 15 99 01 17 99 CK B1 N
002 125.00 02 15 99 02 17 99 CK B1 N
003 125.00 03 15 99 03 17 99 CK B1 N
004 125.00 04 15 99 04 17 99 CK B1 N
005 125.00 05 15 99 05 17 99 CK B1 N
F4=Prompt F7=Header F12=Comments F13=Cancel Trans
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Installment Detail Screen for Invoice with Installment Credit Terms
As shown above, the amount of each installment corresponds to the percentage defined for the installment detail line in the Credit Terms Maintenance conversation (see Credit Terms Maintenance Detail Screen).
Note: You may change the information shown on the Installment Detail Screen. However, the total for all of the installments must equal the total for the invoice. Also, you cannot add or delete an installment line, you may only modify it.