Electronic Transmission of Messages

The Synchro module supports the ODETTE (Version 2 and 3), VDA, and ANSI X12 protocols to organize the teletransmitted information between customers and vendors, which helps you minimize the use of paper documents.

Customer KANBAN supports the ODETTE KANBAN and PLUQUO protocols. For more information, see the Customer KANBAN key concept.

To process ODETTE messages, the system can use SY-GALIA translation software. To process VDA messages, the system can use ACTIS DFÜ BOX translation software. To process ANSI messages, the system can use third party software such as PREMENOS EDI400. PREMENOS can maintain multiple protocols and versions of EDI messages. If you wish to use another EDI standard, you must either modify the acquisition program, create a conversion program, or use the generic "ANSI" acquisition interface.

The following flowchart describes this interface:

Synchro performs several types of EDI transmissions:

1. ODETTE protocol.

· Acquisition of DELINS delivery request messages

· Transmission of AVIEXP dispatch advice messages

· Transmission of INVOIC invoice messages

2. VDA protocol.

· Acquisition of VDA 4905/1 delivery request messages

· Acquisition of VDA 4915 detail delivery request messages

· Transmission of VDA 4913 dispatch advice messages

· Transmission of VDA 4906 invoice messages

3. ANSI protocol

· Acquisition of ANSI X12 830 delivery request messages

· Transmission of ANSI X12 856 dispatch advice messages

· Transmission of ANSI X12 810 invoice messages

The delivery request message is sent by the customer and received by the vendor. These request can deal with several item/delivery point relationships. They provide the item quantities, delivery date information, and synchronization data.

After the messages are translated, you can enter the Delivery Request Maintenance conversation and update them. For VDA messaging, use the corresponding VDA Delivery Request Maintenance conversation.

The dispatch advice message is the dispatch note formatted for tele-transmission. It is the image of the shipping list enclosed with each shipment. It is sent by the shipping warehouse to the delivery point upon shipment of the items.

The invoice message is the image of the invoice formatted for tele-transmission. It is sent to the bill-to customer upon shipment of the items. Synchro prints the corresponding invoice simultaneously with the shipping list (for export shipments) and at the end of day for domestic shipments.

The following flowchart describes the electronic transmission of generic protocols:

The following is a brief description of the three types of ODETTE, VDA, and ANSI X12 transmissions and the segments that comprise the messages. Because EDI protocol is occasionally modified due to changing industry requirements, the layout of these messages may change. It is the responsibility of the translation software (SY-GALIA or ACTIS DFÜ BOX PREMENOS EDI400) running on the host system to keep the translation requirements current. We recommend that you consult the ODETTE (SY-GALIA), VDA, and ACTIS DFÜ BOX or ANSI X12 (PREMENOS/EDI400) reference manuals for detailed information regarding current GALIA, VDA, or ANSI protocol standards.

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Electronic Transmission of Messages

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