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Documentation > MAC-PAC Reference Library > Distribution > Purchasing > Screens > Receipt > PO890S05 - Header

PO890S05 - Header

 

 

WILLIAMS     CO  001             PURCHASING                            2/07/96

 DSP01        WHS BEL          RECEIPT INQUIRY                           HEADER

                                                                               

 Receipt Number 0000809  Receipt Date    12/08/95     Status   O               

 Order Number   0000004  PO Type BLK   Order Type WPO                          

                                                                               

 Vendor  ROELS SAA-1000                 Ship To  RUE DE GRAND CHIEN 1          

         KARDINAAL                               B-2020 LIEGE, BELGIUM         

         69 B                                                                  

         CHICAGO G         IL 60602              SDFASDF           IL SDF      

         BEL KINGDOM OF BELGIUM                  BEL KINGDOM OF BELGIUM        

                                                                               

 BOL Number  12345                      BOL Date      12/08/95                  

 Comments    Y                          Carrier Name  TRUCK1                   

                                                                               

                                                                               

                                                                               

                                                                               

                                                                               

                                                                                

                                                                               

 F2=Command          F3=Exit             F5=Detail           F10=Select        

 F11=Recap           F12=Comments                                              

                                                                               

 

 

This screen displays receipt header information for the selected receipt.

The format used to display the addresses on this screen is defined on Reference File category 133.  If U.S.  format is used, city, state, and zip code are displayed; if free-form format is used, a third address line is displayed instead.

COMPANY/WAREHOUSE

Display only.  Indicates the Company/Warehouse for which the receipt information will be displayed.

RECEIPT NUMBER

Display only.  Indicates the purchase order receipt selected from the Function Select screen.  This receipt is associated with the vendor, shipping, and billing information currently being displayed.

RECEIPT DATE

Display only.  This field indicates the acknowledgement date of goods delivery (when the goods were received).

RECEIPT STATUS

Display only.  The status of the purchase order receipt.  The value of this field is system defined to be 'O' (open) or 'C' closed.

PURCHASE ORDER NUMBER

Display only.  Indicates the purchase order associated with the receipt line for which summary information is being displayed.

Note that because you can have more than one purchase order per receipt, the purchase order number displayed in this field is considered the "main" purchase order associated with this receipt.  If the receipt is associated with other purchase orders, they may be viewed by pressing F18-Multiple PO.

PURCHASE ORDER TYPE

Display only.  Indicates whether the purchase order is blanket (multiple releases), single (one release), or phantom (outside manufacturing process).  Purchase order type codes are defined on Reference File category 437.

ORDER TYPE

Display only.  Displays the order type, which indicates the destination of purchased goods. Purchased goods may be shipped to the warehouse or directly to the customer.  Order types are defined on Reference File category 401.

VENDOR NAME

Display only.  Indicates the name of the Vendor associated with the purchase order.  This is the vendor from whom the goods were shipped.

VENDOR ADDRESS

Display only.  This field displays the address of the vendor associated with the order.  The default is retrieved from the Purchase Order File and Reference File.  This field's format depends on the address code option specified on Reference File category 133.

SHIP-TO NAME

Display only.  Indicates the company/warehouse to which the goods were shipped.  For direct ship orders, this field may contain the customer's name.

SHIP-TO ADDRESS

Display only.  This field displays the address associated with the company/warehouse or customer to which the order were shipped.  This field is retrieved from the Purchase Order File.  The format depends on the address code option specified on Reference File category 133.

BOL NUMBER

Display only.  This field indicates the bill of lading number which is assigned by the shipping company and is used as a reference for them to identify the delivery.

The BOL number is required if any of the following conditions are true:

If the BOL flag on Reference File category D32 is set to N but the BOL flag on Reference File category 233 is set to Y, then the bill of lading number is required for purchase order receipts having a vendor with the vendor group code that is specified on Reference File category 233.

If the BOL flag on Reference File category D32 is set to Y (regardless of the value of the BOL flag on Reference File category 233), then the bill of lading number is required for purchase order receipts for the associated company/warehouse that was entered on the Function Select screen.

The BOL number is optional if any of the following conditions are true:

If the BOL flags on Reference File categories D32 and 233 are both set to N.

If the vendor on the purchase order receipt has no associated vendor group and the BOL flag on Reference File category D32 is set to N, then the BOL number is optional for purchase order receipts for the associated company/warehouse that was entered on the Function Select screen.

BOL DATE

Display only.  This is the date that is printed on the vendor’s bill of lading.  It is in the date format that has been defined on Reference File category 049.

The BOL date is required if any of the following conditions are true:

If the BOL flag on Reference File category D32 is set to N but the BOL flag on Reference File category 233 is set to Y, then the bill of lading date is required for purchase order receipts having a vendor with the vendor group code that is specified on Reference File category 233.

If the BOL flag on Reference File category D32 is set to Y (regardless of the value of the BOL flag on Reference File category 233), then the bill of lading date is required for purchase order receipts for the associated company/warehouse that was entered on the Function Select screen.

The BOL date is optional if any of the following conditions are true:

If the BOL flags on Reference File categories D32 and 233 are both set to N.

If the vendor on the purchase order receipt has no associated vendor group and the BOL flag on Reference File category D32 is set to N, then the BOL date is optional for purchase order receipts for the associated company/warehouse that was entered on the Function Select screen.

CARRIER NAME

Display only.  Identifies the carrier responsible for the shipment.  This field is for information only.  The carrier's name is entered during the P.O. Receipt conversation.

COMMENTS FLAG

Display only.  Indicates if purchase order header comments exist.  Valid values are: Y (yes) or N (no).  If this value is Yes, header-level comments can be displayed by pressing F12 Comments.

COMMAND KEYS

F2    - Display a window where a fast path option or mnemonic can be entered.  Fast path allows the next menu selection to be made directly from this screen.  When the window is displayed, pressing F3 will remove it.

F3    - Exit program without processing request.

F5    - Used to display the Receipt Inquiry Detail screen (PO890S06) for the selected line.

F10   - Return to the Function Select screen without processing the entered data.

F11   - Displays the Receipt Inquiry Recap screen for the current receipt.

F18   - Display a list of purchase orders covered by the PO receipt.  This function key is only displayed if the receipt being inquired upon is associated with multiple purchase orders.