WILLIAMS CO 002 PURCHASING 2/27/92
DSP01 WHS USA RECEIPT QUANTITY CONTROL DETAIL
Receipt Number 0000001 Receipt Line 001 Rct Type NC
Order Number PHAN02 Order Line 001 Shortage N
Item SF-TRANS-PART Vendor Item Desc SHOP FLOOR PARENT PART
Scheduled Qty 100.000 Balance due 87.000 SKU EA
Counted Qty 13.000 Comments N Line Sts O
Listed Qty 13.000 Print ID Tags N
Difference Qty .000 Quantity Ctl Sts C COM
Balance Type Stock Location
Lot Number
Lot FIFO Date
Due Order Oper Balance Last No of Counted
Date Number No Ln Due Oper Parcels Qty/Parcel
12/06/91 SFTEST2 020 00 87.000 N 1 13.000
F4=Prompt F6=Previous F7=Header F8=Next
F11=Recap F14=Accum Total F20=Add Rcpt Line F24=More Keys
This screen is used to add new records or change existing records on the purchase order receipt line and parcel files for phantom purchase orders.
COMPANY/WAREHOUSE
Display only. Identifies the Company/Warehouse currently being used. May be changed on the Function Select screen by pressing F17. Defaults from Reference File category 428.
RECEIPT NUMBER
Display only. The purchase order receipt for which quantity control information is being maintained. It was specified on the Function Select screen.
RECEIPT LINE
Display only. The line on the receipt for which quantity control information is being maintained.
RECEIPT TYPE
Display only. This field indicates the steps that will be executed during the receiving process for the part. It is retrieved from the receipt (if the receipt has already been recorded) or the purchase order (if the receipt is being recorded as part of this transaction). The receipt type indicates whether quantity and/or quality control checks are required, and if a quality control location is used. Receipt type codes are defined on Reference File category 475.
ORDER NUMBER
Display only. The phantom purchase order corresponding to the receipt.
ORDER LINE NUMBER
Display only. The specific line on the phantom purchase order where the outside processing was ordered.
SHORTAGE
Display only. Indicates if the current stock level of the part is insufficient for production requirements.
PART NUMBER
Display only. The part number (on the Part Master File) used to identify which item was received.
VENDOR ITEM DESCRIPTION
Display only. The description the vendor uses to identify the part.
SCHEDULED QUANTITY
Display only. The sum of the purchase order line release quantities; retrieved from the Purchase Order Line File.
BALANCE DUE
Display only. Calculated as the scheduled quantity minus the quantity received.
STOCKKEEPING UNIT OF MEASURE
Display only. The stockkeeping unit of measure for the item. All quantities on this field are expressed using this unit of measure.
COUNTED QUANTITY
Display only. Calculated as the sum of the counted quantities for each parcel times the number of parcels entered on this screen.
COMMENTS FLAG
Required. Indicates if comments are to be added or changed for the receipt line. Valid values are Y (comments will be added) or N (no comments will be added). The default when adding a receipt is N. For a change transaction, the default is Y if comments already exist. Otherwise N.
RECEIPT LINE STATUS
Required. Defines the status of the receipt line that is being added or maintained. The default value is O(open). It can only be changed to C (closed) if the counted quantity equals 0.
LISTED QUANTITY
Optional. Display only (maintenance Code = 2). Used to enter the quantity listed on the vendor documents. Must be numeric and have the right number of decimal places. If left equal to zero and the maintenance code equals 1, the value will be set to the counted quantity.
IDENTIFICATION TAGS PRINT FLAG
Required. Used to request that the identification tags related to the current receipt line be printed. Must be Y (print the tags) or N (do not print the tags). The default value is Y when adding a receipt line. The default value is N when changing a receipt line.
DIFFERENCE QUANTITY
Display only. Calculated as the counted quantity minus the listed quantity.
QUANTITY CONTROL STATUS
Required. Indicates the status of a receipt line as it pertains to the quantity control process. For a maintenance code of 1 (Add a Receipt Line), the status can only be set to COM (Complete) when the Counted Quantity equals 0. Otherwise, the field is maintained automatically by the system based on the entered quantities. This field is based on the Receiving Type. The Receiving Type (which determines whether Quantity Control is required for an item and/or vendor) is established in the Item/Vendor Relationship conversation, but can be manually overridden during order entry. Quantity Control Status Codes are defined on Reference File category 466. Valid values are:
NOC - No Quantity Control Required
WAI - Waiting Quantity Control
COM - Quantity Control Complete
BALANCE TYPE
Required if this is the last operation on the order (Last Operation flag = Y). Must be blank if Last Operation flag = N. Used to allow on-hand inventory to be separated into different classifications defined during system installation. Must be one of the balance types defined on the system control file. If the Quality Control Location Utilized flag on Reference File category 475 equals Y (Yes), the balance type must be equal to the quality control balance type defined on Reference File category 481.
Once entered, this field cannot be changed unless the counted quantity is set to 0.
STOCK LOCATION
Required if this is the last operation on the order (Last Operation flag = Y). Must be blank if Last Operation flag = N. Defines the area in the warehouse to which the parts will be moved to wait for quality control or to enter directly into inventory. The primary stock location for the part defaults from the Part Master File into this field. You may, however, enter a different stock location in this field. If the part does not have a primary stock location, the field will be blank and you must enter a stock location that exists on the Location Validation File. You may not enter all nines. If the Receipt Type Quality Control flag and the Quality Control Location Utilized flag on Reference File category 475 equal Y (yes), the Stock Location must be equal to the quality control stock location.
Once entered, the Stock Location cannot be changed unless the Counted Quantity is set to 0.
LOT NUMBER
Required. Used to record the internal lot number. If the Lot Number exists on the Lot Control File, the Vendor Lot Number and Lot FIFO Date must be equal to the current Lot Control File values. If these values are blank, they must be entered on this screen. If the Lot Number does not exist on the Lot Control File, the Vendor Lot Number and Vendor FIFO Date must both be entered, and a new record will be added to the Lot Control File.
If the Lot Number exists on the Lot Control File, the related Lot Type must be manufacturing (M) and the related Lot Status must be open (O).
LOT FIFO DATE
Optional. Used to record the entry date. If the Lot Number field has been entered and does not exist on the Lot Control File, this field must not be blank. If the Lot Number does exist on the Lot Control File, this field must be equal to the Lot Control File value. If this value is blank, the Lot FIFO Date must be entered here.
DUE DATE
Display only. The date the part must be available for use, as specified on the phantom purchase order.
ORDER NUMBER
Display only. The manufacturing order to which the subcontracting operation belongs.
OPERATION NUMBER LINE
Display only. The manufacturing order to which the subcontracting operation belongs.
BALANCE DUE
Display only. The balance due on the operation line.
LAST OPERATION
Display only. Indicates whether this step is the last operation on the routing for the manufacturing order. Values are Y (yes) and N (no).
NUMBER OF PARCELS
Required. Used to record the number of parcels of the same size defined by the quantity per parcel. If entered, must be numeric with no decimal places. Must be entered if the corresponding Quantity Per Parcel is entered.
QUANTITY PER PARCEL
Required. Used to record the counted quantity per parcel of a specific size. If entered, must be numeric and have the right number of decimal places. Must be entered if the corresponding Number of Parcels is entered.
COMMAND KEYS
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F6 - If the Maintenance Code = 2, the same screen is displayed with the data of the previous receipt line or the data of the previous purchase order line is displayed. If no other receipt line is related to these purchase order lines, the Purchase Order Detail screen is displayed.
F7 - Return to the Header screen.
F8 - If the Maintenance Code = 2, the same screen is displayed with the data of the next receipt line. If the Maintenance Code = 1, the data of the next receipt line related to the current purchase order line or the data of the next purchase order line is displayed. If no other receipt line is related to these purchase order lines, the Purchase Order Detail screen is displayed.
F10 - Return to the Function Select screen from a detail screen.
F11 - Displays the Receipt Quantity Control Recap screen (PO220S04).
F14 - Delete the currently displayed transaction.
F15 - Rekeys a screen transaction before the Enter key is pressed.
F20 - Add a new receipt line for the same PO line.
F24 - Display additional command keys that are valid for the current screen.
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