MAC-PAC Homecontact ussupport login 
Documentation > MAC-PAC Reference Library > Distribution > Purchasing > Screens > Receipt Quantity Control > PO220S30 - Detail (Phantom Order)

PO220S30 - Detail (Phantom Order)

 

 

WILLIAMS   CO  002               PURCHASING                            2/27/92

 DSP01      WHS USA        RECEIPT QUANTITY CONTROL                      DETAIL

                                                                               

                                                                               

 Receipt Number  0000001         Receipt Line     001        Rct Type NC       

 Order Number    PHAN02          Order Line       001        Shortage N        

 Item            SF-TRANS-PART   Vendor Item Desc SHOP FLOOR PARENT PART       

 Scheduled Qty        100.000    Balance due            87.000  SKU EA         

                                                                               

 Counted Qty        13.000      Comments         N          Line Sts O         

 Listed Qty         13.000      Print ID Tags    N                             

 Difference Qty       .000      Quantity Ctl Sts C COM                         

 Balance Type                   Stock Location                                 

 Lot Number                                                                    

 Lot FIFO Date                                                                 

                                                                               

        Due      Order     Oper  Balance    Last    No of   Counted            

        Date     Number   No  Ln   Due      Oper   Parcels Qty/Parcel          

       12/06/91  SFTEST2  020 00     87.000  N       1         13.000          

                                                                               

                                                                               

 F4=Prompt           F6=Previous         F7=Header           F8=Next           

 F11=Recap           F14=Accum Total     F20=Add Rcpt Line   F24=More Keys      

                                                                               

 

 

This screen is used to add new records or change existing records on the purchase order receipt line and parcel files for phantom purchase orders.

COMPANY/WAREHOUSE

Display only.  Identifies the Company/Warehouse currently being used.  May be changed on the Function Select screen by pressing F17.  Defaults from Reference File category 428.

RECEIPT NUMBER

Display only.  The purchase order receipt for which quantity control information is being maintained.  It was specified on the Function Select screen.

RECEIPT LINE

Display only.  The line on the receipt for which quantity control information is being maintained.

RECEIPT TYPE

Display only.  This field indicates the steps that will be executed during the receiving process for the part.  It is retrieved from the receipt (if the receipt has already been recorded) or the purchase order (if the receipt is being recorded as part of this transaction).  The receipt type indicates whether quantity and/or quality control checks are required, and if a quality control location is used.  Receipt type codes are defined on Reference File category 475.

ORDER NUMBER

Display only.  The phantom purchase order corresponding to the receipt.

ORDER LINE NUMBER

Display only.  The specific line on the phantom purchase order where the outside processing was ordered.

SHORTAGE

Display only.  Indicates if the current stock level of the part is insufficient for production requirements.

PART NUMBER

Display only.  The part number (on the Part Master File) used to identify which item was received.

VENDOR ITEM DESCRIPTION

Display only.  The description the vendor uses to identify the part.

SCHEDULED QUANTITY

Display only.  The sum of the purchase order line release quantities; retrieved from the Purchase Order Line File.

BALANCE DUE

Display only.  Calculated as the scheduled quantity minus the quantity received.

STOCKKEEPING UNIT OF MEASURE

Display only.  The stockkeeping unit of measure for the item.  All quantities on this field are expressed using this unit of measure.

COUNTED QUANTITY

Display only.  Calculated as the sum of the counted quantities for each parcel times the number of parcels entered on this screen.

COMMENTS FLAG

Required.  Indicates if comments are to be added or changed for the receipt line.  Valid values are Y (comments will be added) or N (no comments will be added).  The default when adding a receipt is N.  For a change transaction, the default is Y if comments already exist.  Otherwise N.

RECEIPT LINE STATUS

Required.  Defines the status of the receipt line that is being added or maintained.  The default value is O(open).  It can only be changed to C (closed) if the counted quantity equals 0.

LISTED QUANTITY

Optional.  Display only (maintenance Code = 2).  Used to enter the quantity listed on the vendor documents.  Must be numeric and have the right number of decimal places.  If left equal to zero and the maintenance code equals 1, the value will be set to the counted quantity.

IDENTIFICATION TAGS PRINT FLAG

Required.  Used to request that the identification tags related to the current receipt line be printed.  Must be Y (print the tags) or N (do not print the tags).  The default value is Y when adding a receipt line.  The default value is N when changing a receipt line.

DIFFERENCE QUANTITY

Display only.  Calculated as the counted quantity minus the listed quantity.

QUANTITY CONTROL STATUS

Required.  Indicates the status of a receipt line as it pertains to the quantity control process.  For a maintenance code of 1 (Add a Receipt Line), the status can only be set to COM (Complete) when the Counted Quantity equals 0.  Otherwise, the field is maintained automatically by the system based on the entered quantities.  This field is based on the Receiving Type.  The Receiving Type (which determines whether Quantity Control is required for an item and/or vendor) is established in the Item/Vendor Relationship conversation, but can be manually overridden during order entry.  Quantity Control Status Codes are defined on Reference File category 466.  Valid values are:

NOC - No Quantity Control Required

WAI - Waiting Quantity Control

COM - Quantity Control Complete

BALANCE TYPE

Required if this is the last operation on the order (Last Operation flag = Y).  Must be blank if Last Operation flag = N.  Used to allow on-hand inventory to be separated into different classifications defined during system installation.  Must be one of the balance types defined on the system control file.  If the Quality Control Location Utilized flag on Reference File category 475 equals Y (Yes), the balance type must be equal to the quality control balance type defined on Reference File category 481.

Once entered, this field cannot be changed unless the counted quantity is set to 0.

STOCK LOCATION

Required if this is the last operation on the order (Last Operation flag = Y).  Must be blank if Last Operation flag = N.  Defines the area in the warehouse to which the parts will be moved to wait for quality control or to enter directly into inventory. The primary stock location for the part defaults from the Part Master File into this field.  You may, however, enter a different stock location in this field.  If the part does not have a primary stock location, the field will be blank and you must enter a stock location that exists on the Location Validation File.  You may not enter all nines.  If the Receipt Type Quality Control flag and the Quality Control Location Utilized flag on Reference File category 475 equal Y (yes), the Stock Location must be equal to the quality control stock location.

Once entered, the Stock Location cannot be changed unless the Counted Quantity is set to 0.

LOT NUMBER

Required.  Used to record the internal lot number.  If the  Lot Number exists on the Lot Control File, the Vendor Lot Number and Lot FIFO Date must be equal to the current Lot Control File values.  If these values are blank, they must be entered on this screen.  If the Lot Number does not exist on the Lot Control File, the Vendor Lot Number and Vendor FIFO Date must both be entered, and a new record will be added to the Lot Control File.

If the Lot Number exists on the Lot Control File, the related Lot Type must be manufacturing (M) and the related Lot Status must be open (O).

LOT FIFO DATE

Optional.  Used to record the entry date.  If the Lot Number field has been entered and does not exist on the Lot Control File, this field must not be blank.  If the Lot Number does exist on the Lot Control File, this field must be equal to the Lot Control File value.  If this value is blank, the Lot FIFO Date must be entered here.

DUE DATE

Display only.  The date the part must be available for use, as specified on the phantom purchase order.

ORDER NUMBER

Display only.  The manufacturing order to which the subcontracting operation belongs.

OPERATION NUMBER LINE

Display only.  The manufacturing order to which the subcontracting operation belongs.

BALANCE DUE

Display only.  The balance due on the operation line.

LAST OPERATION

Display only.  Indicates whether this step is the last operation on the routing for the manufacturing order.  Values are Y (yes) and N (no).

NUMBER OF PARCELS

Required.  Used to record the number of parcels of the same size defined by the quantity per parcel.  If entered, must be numeric with no decimal places.  Must be entered if the corresponding Quantity Per Parcel is entered.

QUANTITY PER PARCEL

Required.  Used to record the counted quantity per parcel of a specific size.  If entered, must be numeric and have the right number of decimal places.  Must be entered if the corresponding Number of Parcels is entered.

COMMAND KEYS

F4    - Display a list of values for the field where the cursor is positioned.  If you select one of the items from the list, it will be returned to the application screen.

F6    - If the Maintenance Code = 2, the same screen is displayed with the data of the previous receipt line or the data of the previous purchase order line is displayed.  If no other receipt line is related to these purchase order lines, the Purchase Order Detail screen is displayed.

F7    - Return to the Header screen.

F8    - If the Maintenance Code = 2, the same screen is displayed with the data of the next receipt line.  If the Maintenance Code = 1, the data of the next receipt line related to the current purchase order line or the data of the next purchase order line is displayed.  If no other receipt line is related to these purchase order lines, the Purchase Order Detail screen is displayed.

F10   - Return to the Function Select screen from a detail screen.

F11   - Displays the Receipt Quantity Control Recap screen (PO220S04).

F14   - Delete the currently displayed transaction.

F15   - Rekeys a screen transaction before the Enter key is pressed.

F20   - Add a new receipt line for the same PO line.

F24   - Display additional command keys that are valid for the current screen.