WILLIAMS CO 001 PURCHASING 2/07/96
DSP01 WHS BEL RECEIPT QUANTITY CONTROL HEADER
Receipt Number 0000809 Receipt Date 02/07/96
Order Number 0000004 PO Type BLK Order Type WPO
Vendor ROELS SAA-1000 Ship To RUE DE GRAND CHIEN 1
KARDINAAL B-2020 LIEGE, BELGIUM
69 B
CHICAGO G IL 60602 SDFASDF IL SDF
BEL KINGDOM OF BELGIUM BEL KINGDOM OF BELGIUM
BOL Number 123456 BOL Date 02/16/96
Comments Y Carrier Name TRUCK1
Trans Date 02/24/96
ID Tag Rls I Printer Location QPRINT
F4=Prompt F10=Function Select F11=Recap F15=Rekey Data
F18=Multiple PO
This screen allows the user to add or change general purchase order receipt information and to indicate when the identification tags will be printed.
The format in which addresses are displayed depends on Reference File category 133. If U.S. format is used, city, state, and zip code are displayed; if free-form format is used, a third address line is displayed instead.
COMPANY/WAREHOUSE
Display only. Identifies the Company/Warehouse for which the Receipt Quantity Control will be performed.
RECEIPT NUMBER
Display only. Indicates the receipt number currently being used.
RECEIPT DATE
Required (Maintenance Code = 1). Display only (Maintenance Code = 2). Used to record the acknowledgement date of goods delivery. The default is the system date. Specifying a date before the default allows you to enter receipts today but record them for a previous period. Must be a valid date prior to or equal to the system date.
PURCHASE ORDER NUMBER
Display only. Indicates the main purchase order number associated with the receipt currently being used. Press F18-Multiple PO to add/display additional purchase orders on this receipt.
PURCHASE ORDER TYPE DECODE
Display only. Retrieved from the Purchase Order File and decoded using the Reference File category 474.
ORDER TYPE DECODE
Display only. Retrieved from the Purchase Order File and decoded using the Reference File category 401. This field identifies whether the goods were sent to the warehouse or directly to a customer.
VENDOR NAME
Display only. Indicates the name of the Vendor associated with the receipt. This is the vendor from whom the goods were shipped.
VENDOR ADDRESS
Display only. Retrieved from the Purchase Order File and Reference File. The format depends on the address code option on Reference File category 133.
SHIP-TO NAME
Display only. Indicates the company/warehouse to which the goods should be shipped. For direct ship orders, this field may contain the customer's name.
SHIP-TO ADDRESS
Display only. Retrieved from the Purchase Order File and Reference File. The format depends on the address code option on Reference File category 133.
BOL NUMBER
This field is used to record the bill of lading number related to the delivery. If entered, it must be left justified.
The BOL number is required if any of the following conditions are true:
If the BOL flag on Reference File category D32 is set to N but the BOL flag on Reference File category 233 is set to Y, then the bill of lading number is required for purchase order receipts having a vendor with the vendor group code that is specified on Reference File category 233.
If the BOL flag on Reference File category D32 is set to Y (regardless of the value of the BOL flag on Reference File category 233), then the bill of lading number is required for purchase order receipts for the associated company/warehouse that was entered on the Function Select screen.
The BOL number is optional if any of the following conditions are true:
If the BOL flags on Reference File categories D32 and 233 are both set to N.
If the vendor on the purchase order receipt has no associated vendor group and the BOL flag on Reference File category D32 is set to N, then the BOL number is optional for purchase order receipts for the associated company/warehouse that was entered on the Function Select screen.
The BOL number is display only if you are closing a purchase order receipt.
BOL DATE
Enter the date that is printed on the vendor’s bill of lading. You must use the date format that is defined on Reference File category 049.
The BOL date is required if any of the following conditions are true:
If the BOL flag on Reference File category D32 is set to N but the BOL flag on Reference File category 233 is set to Y, then the bill of lading date is required for purchase order receipts having a vendor with the vendor group code that is specified on Reference File category 233.
If the BOL flag on Reference File category D32 is set to Y (regardless of the value of the BOL flag on Reference File category 233), then the bill of lading date is required for purchase order receipts for the associated company/warehouse that was entered on the Function Select screen.
The BOL date is optional if any of the following conditions are true:
If the BOL flags on Reference File categories D32 and 233 are both set to N.
If the vendor on the purchase order receipt has no associated vendor group and the BOL flag on Reference File category D32 is set to N, then the BOL date is optional for purchase order receipts for the associated company/warehouse that was entered on the Function Select screen.
CARRIER NAME
Optional. Used to record vendor's carrier name for memo purposes. If entered, must be left-justified.
COMMENTS FLAG
Required. Indicates if comments are to be added or changed for the receipt. Valid values are Y or N. If Y, the comment screen will be displayed after validation of the current screen. The default values are Y (comments exist) or N (comments do not exist) for change transactions. The default is N for add transactions.
TRANSACTION DATE
Required. This date allows transactions on a given day to be entered for previous periods. Must be a valid date prior to or equal to the system date. Defaults to the system date.
IDENTIFICATION TAG RELEASE CODE
Required. This field is not displayed for a direct ship purchase order. Used to define when the identification tags will be released. Must exist on the Reference File category 484. The default value is retrieved from the Purchasing System Defaults 2 record (category 492) on the Reference File.
PRINTER LOCATION
Required. The printer location is required to provide the outqueue for the Identification Tag Report. The default outqueue is retrieved from the Receipt Header File. If blank, the default is retrieved form the Warehouse Description File. The printer location must exist on Reference File category C07.
COMMAND KEYS
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F10 - Return to the Function Select screen without processing the entered data.
F11 - Displays the Receipt Quantity Control Recap screen.
F15 - Clear all fields that you have just entered in order to enter new data.
F18 - Display a list of purchase orders covered by the PO receipt. This list is maintainable in add mode.
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