MAC-PAC Homecontact ussupport login 
Documentation > MAC-PAC Reference Library > Distribution > Purchasing > Screens > Receipt Quantity Control > PO220S02 - Header

PO220S02 - Header

 

 

WILLIAMS   CO  001               PURCHASING                            2/07/96

 DSP01      WHS BEL        RECEIPT QUANTITY CONTROL                      HEADER

                                                                               

 Receipt Number 0000809  Receipt Date        02/07/96                         

 Order Number   0000004  PO Type BLK   Order Type WPO                          

                                                                               

 Vendor  ROELS SAA-1000                 Ship To  RUE DE GRAND CHIEN 1          

         KARDINAAL                               B-2020 LIEGE, BELGIUM         

         69 B                                                                  

         CHICAGO G         IL 60602              SDFASDF           IL SDF      

         BEL KINGDOM OF BELGIUM                  BEL KINGDOM OF BELGIUM        

                                                                               

 BOL Number  123456                     BOL Date     02/16/96                  

 Comments    Y                          Carrier Name TRUCK1                    

 Trans Date  02/24/96                                                          

 ID Tag Rls  I                         Printer Location QPRINT                

                                                                               

                                                                               

                                                                               

                                                                               

                                                                                

 F4=Prompt           F10=Function Select F11=Recap           F15=Rekey Data    

 F18=Multiple PO

                                                                              

 

 

This screen allows the user to add or change general purchase order receipt information and to indicate when the identification tags will be printed.

The format in which addresses are displayed depends on Reference File category 133.  If U.S. format is used, city, state, and zip code are displayed; if free-form format is used, a third address line is displayed instead.

COMPANY/WAREHOUSE

Display only.  Identifies the Company/Warehouse for which the Receipt Quantity Control will be performed.

RECEIPT NUMBER

Display only.  Indicates the receipt number currently being used.

RECEIPT DATE

Required (Maintenance Code = 1).  Display only (Maintenance Code = 2).  Used to record the acknowledgement date of goods delivery.  The default is the system date.  Specifying a date before the default allows you to enter receipts today but record them for a previous period.  Must be a valid date prior to or equal to the system date.

PURCHASE ORDER NUMBER

Display only.  Indicates the main purchase order number associated with the receipt currently being used.  Press F18-Multiple PO to add/display additional purchase orders on this receipt.

PURCHASE ORDER TYPE DECODE

Display only.  Retrieved from the Purchase Order File and decoded using the Reference File category 474.

ORDER TYPE DECODE

Display only.  Retrieved from the Purchase Order File and decoded using the Reference File category 401.  This field identifies whether the goods were sent to the warehouse or directly to a customer.

VENDOR NAME

Display only.  Indicates the name of the Vendor associated with the receipt.  This is the vendor from whom the goods were shipped.

VENDOR ADDRESS

Display only.  Retrieved from the Purchase Order File and Reference File.  The format depends on the address code option on Reference File category 133.

SHIP-TO NAME

Display only.  Indicates the company/warehouse to which the goods should be shipped.  For direct ship orders, this field may contain the customer's name.

SHIP-TO ADDRESS

Display only.  Retrieved from the Purchase Order File and Reference File.  The format depends on the address code option on Reference File category 133.

BOL NUMBER

This field is used to record the bill of lading number related to the delivery.  If entered, it must be left justified.

The BOL number is required if any of the following conditions are true:

If the BOL flag on Reference File category D32 is set to N but the BOL flag on Reference File category 233 is set to Y, then the bill of lading number is required for purchase order receipts having a vendor with the vendor group code that is specified on Reference File category 233.

If the BOL flag on Reference File category D32 is set to Y (regardless of the value of the BOL flag on Reference File category 233), then the bill of lading number is required for purchase order receipts for the associated company/warehouse that was entered on the Function Select screen.

The BOL number is optional if any of the following conditions are true:

If the BOL flags on Reference File categories D32 and 233 are both set to N.

If the vendor on the purchase order receipt has no associated vendor group and the BOL flag on Reference File category D32 is set to N, then the BOL number is optional for purchase order receipts for the associated company/warehouse that was entered on the Function Select screen.

The BOL number is display only if you are closing a purchase order receipt.

BOL DATE

Enter the date that is printed on the vendor’s bill of lading.  You must use the date format that is defined on Reference File category 049. 

The BOL date is required if any of the following conditions are true:

If the BOL flag on Reference File category D32 is set to N but the BOL flag on Reference File category 233 is set to Y, then the bill of lading date is required for purchase order receipts having a vendor with the vendor group code that is specified on Reference File category 233.

If the BOL flag on Reference File category D32 is set to Y (regardless of the value of the BOL flag on Reference File category 233), then the bill of lading date is required for purchase order receipts for the associated company/warehouse that was entered on the Function Select screen.

The BOL date is optional if any of the following conditions are true:

If the BOL flags on Reference File categories D32 and 233 are both set to N.

If the vendor on the purchase order receipt has no associated vendor group and the BOL flag on Reference File category D32 is set to N, then the BOL date is optional for purchase order receipts for the associated company/warehouse that was entered on the Function Select screen.

CARRIER NAME

Optional.  Used to record vendor's carrier name for memo purposes.  If entered, must be left-justified.

COMMENTS FLAG

Required.  Indicates if comments are to be added or changed for the receipt.  Valid values are Y or N.  If Y, the comment screen will be displayed after validation of the current screen.  The default values are Y (comments exist) or N (comments do not exist) for change transactions.  The default is N for add transactions.

TRANSACTION DATE

Required.  This date allows transactions on a given day to be entered for previous periods.  Must be a valid date prior to or equal to the system date.  Defaults to the system date.

IDENTIFICATION TAG RELEASE CODE

Required.  This field is not displayed for a direct ship purchase order.  Used to define when the identification tags will be released.  Must exist on the Reference File category 484.  The default value is retrieved from the Purchasing System Defaults 2 record (category 492) on the Reference File.

PRINTER LOCATION

Required.  The printer location is required to provide the outqueue for the Identification Tag Report.  The default outqueue is retrieved from the Receipt Header File.  If blank, the default is retrieved form the Warehouse Description File.  The printer location must exist on Reference File category C07.

COMMAND KEYS

F4    - Display a list of values for the field where the cursor is positioned.  If you select one of the items from the list, it will be returned to the application screen.

F10   - Return to the Function Select screen without processing the entered data.

F11   - Displays the Receipt Quantity Control Recap screen.

F15   - Clear all fields that you have just entered in order to enter new data.

F18   - Display a list of purchase orders covered by the PO receipt.  This list is maintainable in add mode.