WILLIAMS CO 001 PURCHASING 2/25/94
DSP01 WHS BEL RECEIPT EXCEPTION RECORDING QUALITY DETAIL
Order Number PO001 Order Line 001 Printer Location QPRINT
Item BOLT-200 BOLT-200
Config Code
Receipt Number R02 Quality Approval Sts A APP
Line Number 001 Non-Disp Qty .000 Rework Qty
Report Release I Accepted Qty 10.000 .000
Print Report N Rejected Qty .000 Return Qty
Report Number Counted Qty 10.000 .000
Notice Date 00/00/00
Print
Code Comment Text
2 REPLACEMENT PARTS ALREADY ORDERED.
+
F4=Prompt F10=Function Select F14=Exp Cfg Code F15=Rekey Data
This screen is used to maintain and/or add comments to a receipt, and to request printing of the Quantity Variance Notice Report (PO670A) or the Quality Exception Notice Report (PO670B). Different versions of the screen are displayed, depending on which maintenance code was selected on the Function Select screen.
COMPANY/WAREHOUSE
Display only. Indicates the Company/Warehouse for the receipt that will be maintained for the exception recording.
ORDER NUMBER
Display only. The purchase order for which quality or quantity information is being recorded. It is the purchase order associated with the receipt number that was entered on the Function Select screen.
ORDER LINE NUMBER
Display only. The purchase order line for which quality or quantity information is being recorded. The related receipt line was entered on the Function Select screen.
PRINTER LOCATION
Required. The output queue where the report will be sent. The value is retrieved from the Purchase Order Receipt Header File. If the output queue field on that record is blank, the field defaults to the output queue for the company/warehouse. If the default is changed, the new output queue must exist on Reference File category C07. The header file will then be updated with the new printer output queue.
ITEM NUMBER
Display only. The item that was ordered on this purchase order line.
VENDOR ITEM DESCRIPTION
Display only. Text the vendor uses to identify the item.
CONFIGURATION CODE
Display only. This is the configuration code associated with the part number.
RECEIPT NUMBER
Display only. Identifies the receipt for which quantity or quality information is being recorded. It was entered on the Function Select screen.
LINE NUMBER
Display only. The receipt line number for which quantity or quality information is being recorded. It was entered on the Function Select screen.
REPORT RELEASE (Quality Detail screen only)
Required. Defines when the exception report will be released. The displayed value is retrieved from the Purchase Order Line File. If it is changed, the new code must exist on Reference File category 484.
PRINT REPORT (Quality Detail screen only)
Required. Used to specify whether or not the exception report should be printed. Valid values are Y (yes, print the report) and N (no, do not print the report). The default value is retrieved from the Purchase Order Receipt Line File.
REPORT NUMBER (Quality Detail screen only)
Optional. Used to custom identify the Quantity Variance Notice Report. The displayed value is retrieved from the Purchase Order Receipt Line File. If changed, no validation is performed.
NOTICE DATE (Quality Detail screen only)
Display only. The variance notice date.
The fields displayed in the center column of the screen vary, depending on whether the quantity or quality detail screen is displayed. All of the fields are contained in the same help area; you can page up and down to view help text related to any of the fields.
o The Quantity Exception Recording screen has the following fields: Quantity Approval Status, Report Release, Print Report, and Report Number.
o The Quality Variance Recording screen has the following fields: Quality Approval Status, Non-Dispositioned Quantity, Accepted Quantity, Rejected Quantity, and Counted Quantity.
QUANTITY CONTROL APPROVAL STATUS (Quantity Detail screen)
Required. The value displayed is retrieved from the Purchase Order Receipt Line File. Indicates the status of a receipt line in regard to the quantity control process May not be changed to DIS or WVA. If changed to a blank, the system will automatically assign either APP or DIS.
The Quantity Control Status is determined by the Receiving Type associated with the Item/Vendor Relationship. Quantity Control Approval Status Codes are defined on the Reference File category 499. Valid values are:
WAI - Waiting Quantity Control;
DIS - Dispute Resulting from Quantity Control;
NAP - Quantity Control Not Approved;
WVA - Waiting for Vendor Approval;
APP - Quantity Control Approved.
REPORT RELEASE CODE (Quantity Detail screen)
Required. Defines when the exception report will be released The displayed value is retrieved from the Purchase Order Receipt Line File. If changed, the code must exist on Reference File category 484.
PRINT REPORT (Quantity Detail screen)
Required. Specifies whether the exception report will be printed. Valid values are Y (yes, print the report) and N (no, do not print the report). The default value is Y.
REPORT NUMBER (Quantity Detail screen)
Optional. Used to custom identify the Quantity Variance Notice Report. The displayed value is retrieved from the Purchase Order Receipt Line File. If changed, no validation is performed.
QUALITY APPROVAL STATUS (Quality Detail screen)
Required. The value is retrieved from the Purchase Order Receipt Line File. If it is changed, the new value must exist on Reference File category 499. It may not be changed to D (dispute) or W (waiting approval). If changed to a blank, the system will automatically assign either A (approved) or D (dispute).
NON-DISPOSITIONED QUANTITY (Quality Detail screen)
Display only. The line quantity that has not been classified as either accepted or rejected. This field is maintained by the system as receipt adjustment transactions are entered.
ACCEPTED QUANTITY (Quality Detail screen)
Display only. The total line quantity that has been accepted to date for this receipt line, expressed in the stockkeeping unit of measure. This field is maintained by the system. To change the total accepted quantity for the order, use the Quantity and Receipt Adjustment Code fields.
REJECTED QUANTITY (Quality Detail screen)
Display only. The total line quantity that has been rejected to date for this receipt line, expressed in the stockkeeping unit of measure. This field is maintained by the system. To change the total quantity rejected, use the Quantity and Receipt Adjustment Code fields.
COUNTED QUANTITY (Quality Detail screen)
Display only. The total number of items received, expressed in the stockkeeping unit of measure. This quantity was entered when the receipt was recorded.
The fields displayed in the third column of the screen vary, depending on whether the quantity or quality detail screen is displayed. All of the fields are in the same help area; you can page down to see text related to any of the fields.
o The Quantity Variance Recording screen has the following fields: Counted Quantity, Listed Quantity Difference Quantity, and Notice Date.
o The Quality Exception Recording screen has the following fields: Rework Quantity and Return Quantity.
COUNTED QUANTITY (Quantity Detail screen)
Display only. The total number of items received, expressed in the stockkeeping unit of measure. This quantity was entered when the receipt was recorded.
LISTED QUANTITY (Quantity Detail screen)
Display only. Used to enter the quantity listed on the vendor documents. Must be numeric and have the right number of decimal places. If left equal to zero and the maintenance code equals 1, the value will be set to the counted quantity.
DIFFERENCE QUANTITY (Quantity Detail screen)
Display only. Calculated as the Listed Quantity minus the Counted Quantity.
NOTICE DATE (Quantity Detail screen)
Display only. The expedite notice date.
REWORK QUANTITY (Quality Detail screen)
Display only. The total quantity to date for this receipt line that must be reworked. The quantity is expressed in the stockkeeping unit of measure. This field is maintained by the system. As quantities are accepted or rejected, the receipt adjustment code determines whether the adjustment increases the rework quantity.
RETURN QUANTITY (Quality Detail screen)
Display only. The total quantity to date for the line that must be returned to the vendor. It is expressed in the stock keeping unit of measure. This field is maintained by the system. To change the total return quantity, use the Quantity and Receipt Adjustment Code fields.
COMMENT PRINT CODE
Optional. Identifies the purchasing receipt documents on which the comment will be printed. If entered, must exist on Reference File category 498.
The Print Code cannot be changed if the displayed value is 1, 2, 3, or 5. Valid change options are as follows:
FROM TO
blank 4 or 6 (Quantity Detail screen)
blank 5 or 6 (Quality Detail screen)
0 4 or 6 (Quantity Detail screen)
0 5 or 6 (Quality Detail screen)
4 0 or 6
5 0 or 6
6 0 or 4 (Quantity Detail screen)
6 0 or 5 (Quality Detail screen)
If the Print Code is left blank and comment text is entered for the line, the system will default it to 4 on the Quantity Detail screen and 5 on the Quality Detail screen.
COMMENT TEXT
Optional. Must fit in the space provided. No validation is performed.
COMMAND KEYS
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F10 - Return to the Function Select screen from a detail screen.
F14 - Display the Expanded Configuration Code window which allows you to view the expanded description for a part/configuration code combination.
F15 - Rekey a screen transaction before the Enter key is pressed.
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