WILLIAMS CO 001 PURCHASING USD 3/21/97
DSP01 WHS BEL PURCHASE ORDER MAINTENANCE CHANGE LINE
Order Number ANGIE1 Line Number 001 Line Status O
Part Number JUNK TEST PART FOR IC AUDIT Unit of Measure EA
Max Line Qty 100.000
Due Dock Release Quantity Ref Ord Oper Promised Orig Prm
S Date Date Quantity Received Number No Ln Date Date M
031997 041397 200 002 01 031797 031797 X
+
F4=Prompt F5=Detail F9=Inquiry F11=Recap
F16=Orders
There are two screens that are used to add or change a blanket purchase order line. The first screen is displayed when adding a new line. This is a partial screen and contains key information specific to the line that must be entered prior to maintaining releases on the second screen. The second screen is displayed when adding or changing an existing line. This is a full, multi-line screen in which you enter individual releases for the line. In a multiple currency environment, the base currency code for company/location is displayed.
COMPANY/WAREHOUSE
Display only. Identifies the Company/Warehouse currently being used. May be changed on the Function Select screen by pressing F17-New Co/Whs. Defaults from Reference File category 428.
CURRENCY CODE
Display only (if a Multi-currency Environment). Displays the currency in which all prices and amounts on the purchase order are expressed. The default value for the base currency is taken from the Vendor Master File.
ORDER NUMBER
Display only. Displays the number of the purchase order being used.
LINE NUMBER
Display only. Displays the purchase order line number currently being used.
LINE STATUS
Display only. Must be either O (open) or C (closed). The default value for an add transaction is O.
PART NUMBER
Required (add). Display only (change). Will display the part number of an active part on the Part Master File. If a part number was entered on the select screen, it is defaulted to this field.
PURCHASING UNIT OF MEASURE
Display only. Retrieved from the Item/Vendor Relationship File. If there is no Item/Vendor Relationship record, the value is retrieved from the Part Master File.
CONFIGURATION CODE
Display only. (The configuration code is displayed only if the Expert Configurator module is installed and the part is configuration coded.) This is a configuration code that corresponds to the specified part number.
MAXIMUM LINE QUANTITY
Required (add). Retrieved from the line detail screen.
REQUESTING DEPARTMENT
Required (for Reference parts when the Account/Center field is blank). Optional (for Non-stock parts). This field defines the department which requested the part. This information can be entered for Reference items (Part Type = 5), for Single or Blanket orders, or for Non-stocked items (Part Type = C). If entered, the part type must exist on Reference File category 470.
ACCOUNT/CENTER
Optional (Add/change for Reference or Non-standard parts). Required (When the Requesting Department field is blank for Reference parts). This field is not displayed for non-stocked parts. Defines the inventory account/center to which the reference or non-standard part will be booked. If a non-stocked part, the non-stocked inventory account/center specified on Reference File category 452 (type 06) is booked. If the General Ledger module is installed, the account/center must exist on the Account/Center Master File. The General Ledger module is not installed, the account must exist Reference File category 113 (Account Description) and the center must exist on Reference File category 112 (Center Description).
UNIT PRICE
Optional. Used to define the unit price of the part for the purchase order. If a quotation is used for pricing, this field will be automatically calculated based on the quotation terms. If entered for manual pricing, the Unit Price must be numeric and have three decimal places. The Quotation Number and Unit Price cannot both be entered. The Unit Price for a configured item is defaulted from the Configuration Master File for the specified part/configuration code combination.
JOB/GROUP NUMBER
Display only (if the Job Control module is installed). For job-controlled parts, the job or job group number associated with the purchase order line (if one was specified).
RELEASE STATUS
Optional. Defines the status of the purchase order release line being added or maintained. For an add transaction entered, the status must be O (open). For a change transaction entered, the status must O (open) or C (closed). If left blank, the status defaults to O (open).
RELEASE DUE DATE
Optional. Identifies the date the part has to be available for use. Must be a valid working date on the Calendar File. If a requisition has been selected using F16-Display Requisition, a default date is retrieved from the Requisition File. If this field is left blank, a valid Requisition Number and Line Number must be entered, and the system will retrieve the Due Date from the Requisition File.
DOCK DATE
Optional. Identifies the date the part has to be on the delivery dock. Must be a valid working date on the Calendar File. Must be smaller than or equal to the Release Due Date. This date will be printed on the purchase order form. If a requisition has been selected using F16-Display Requisition, a default date is obtained by subtracting the part Dock-to-Stock Lead Time from the Requisition Due Date. If this field is left blank and the Due Date field is not blank, a default date is obtained by subtracting the Dock-to-Stock Lead Time from the entered Due Date. If both this field and the Release Quantity have been left blank, a Requisition Number and Line Number must be entered. The Dock Date is then obtained by subtracting the Dock-to-Stock Lead Time from the Requisition Due Date.
RELEASE QUANTITY
Required. Defines the quantity requested for the part. If a Requisition Number is entered, the Release Quantity is used to decrement the requisition Uncovered Quantity. Must be numeric, nonzero, and have the right number of decimal positions. For a change transaction, this field cannot be changed to a quantity less than the displayed Received Quantity.
RECEIVED RELEASE QUANTITY
Display only (change). This field is maintained by the system as a result of receipt transactions or immediately by using F20-Calculated Balance.
COVERED REQUISITION NUMBER/LINE NUMBER
Optional. Specifies the requisition line being covered by the release. If entered, both must be entered and correspond to an existing requisition line in the Requisition File. For reference parts (Part Type = 5), the Requesting Department must equal the purchase order line Requesting Department. For job-controlled parts, the job number on the requisition must belong to the job or the job group specified on the purchase order line. For configured parts, the configuration code on the requisition must be the same as the configuration code specified on the purchase order line.
The Requisition Number and Requisition Line Number can be retrieved by using F16-Display Requisition. The values selected from the list screen are returned to the release screen.
PROMISED DATE
Optional. Used by the buyer to record an informal promised date given by the vendor. If a requisition line is used for the release, a default value is obtained by subtracting the Dock-to-Stock Lead Time from the Due Date. Otherwise, the Dock Date is used as a default.
ORIGINAL PROMISED DATE
Optional. Used to store the original promised date given by the vendor. This field will be used for delivery performance statistics. This field is dependent on Reference File category 492. If the Delivery Statistics Date option is set to 'O' for original date, this field will be displayed. If the option is 'D' or blank, this field is not displayed.
PRINT RELEASE FLAG
Optional. Specifies if the release is to be printed on the purchase order form. If entered, must be equal to Y (to be printed) or N (not to be printed). If left blank, defaults to Y for an entered release.
PURCHASE ORDER UNIT COST
Optional. Used to define the unit price of the part for the purchase order. If a quotation is used for pricing, this field will be automatically calculated based on the quotation terms. If entered for manual pricing, the Unit Price must be numeric and have three decimal places. The Quotation Number and Unit Price cannot both be entered.
COMMAND KEYS
Enter - Process request.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F5 - Displays the Purchase Order Maintenance Line Detail Screen (PO180S04).
F9 - Enter the Purchase Order Inquiry program.
F11 - Displays the Purchase Order Recap screen.
F16 - Enter the Requisition Search program. The requisition search retrieval screen (PO910S01) is displayed, and the selected requisitions are returned to the Purchase Order Release screen.
F20 - Processes the re-covering of the releases after releases have been added. The received quantity is recalculated. Allows the cascading override if the Cascade Over-receipt field is set to ‘No’ in the Purchasing System Defaults File category (record 491).
F23 - Display the Configuration Template window which allows you to view the configuration code more easily.
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