WILLIAMS CO 001 PURCHASING 3/10/93
DSP01 WHS BEL PURCHASE ORDER MAINTENANCE CHANGE ORDER
Order Vendor Byr PO O O Order
Number Number Cde Typ T S Date Comments
PO250 V02 EMB B W O 03/09/93 Y
Currency USD US DOLLAR
FOB Code F1 F1
Freight Terms F1 FREIGHT TERMS
Shipping Instructions S1 SHIP
Acknowledgment Status Y EXP
Payment Type CK CHECK
Credit Terms 99 10.00 % If Paid IN 10 EOM Disc N
Net 30 EOM Net N FDO 2 Delay 0
F4=Prompt F6=Previous Screen F9=Inquiry F11=Recap
This screen is used to add new orders or change existing records on the Purchase Order Header File. This screen allows you to add or change general order information. In multiple currency environments, the base currency code for the company/location is displayed.
COMPANY/WAREHOUSE
Display only. Identifies the Company/Warehouse currently being used. This field may be changed on the Function Select screen by pressing F17-New Co/Whs.
ORDER NUMBER
Display only. This field displays the purchase order that you are currently maintaining.
VENDOR NUMBER
Display only. This field displays the vendor used for the purchase order that you are maintaining.
BUYER CODE
Display only. Defines the buyer responsible for purchasing the part from the vendor.
PURCHASE ORDER TYPE
Display only. Defines the type of purchase order being maintained. Must exist on Reference File category 437. Valid purchase order types are:
o Blanket (multiple)
o Single (one release)
o Phantom (outside process)
ORDER TYPE
Display only. Defines the shipping destination of the purchased goods. Order Type codes are defined on Reference File category 401. Must be either:
W - Ship to Warehouse
D - Ship Direct
ORDER STATUS
Display only. This field defines the current status of the purchase order. This field is maintained through the maintenance conversation. Orders are created with an open (O) status and may be closed (C) through the close maintenance function (option 3 on the Function Select screen). Valid values are:
O - Open
C - Closed
ORDER DATE
Display only. This field displays the date that the purchase order was created.
COMMENTS FLAG
Required. This field indicates if purchase orders header comments are to be added. Must be Y (yes) or N (no). For change transactions, Y is displayed if comments already exist; otherwise N is displayed.
CURRENCY CODE/DESCRIPTION
Optional (single currency environment). Display only (multi-currency environment). This field defines the currency in which all prices and amounts on the purchase order are expressed. If entered, the value must exist on the Currency Master File (CF240M). If the currency code is found on the file, the corresponding description is displayed on the screen.
FOB CODE/DESCRIPTION
Required. This field defines the Freight On Board terms for the purchase order, identifying ownership if in-transit freight. The value entered for this field must exist on Reference File category 225. The default is retrieved from the Vendor Master File (APMASTP). The description for the FOB code is retrieved from Reference File category 225 and displayed on the screen.
FREIGHT TERMS/DESCRIPTION
Required. This field defines the freight terms for the purchase order. This value must exist on Reference File category 226. The default value is retrieved from the Vendor Master File (APMASTP). The description of the freight terms code is retrieved from Reference File category 226 and displayed on the screen.
SHIPPING INSTRUCTIONS/DESCRIPTION
Required. This field identifies special handling and/or method of instructions for the vendor as well as the description of the shipping instructions code. The value of this field must exist on Reference File category 227. The default value is retrieved from the Vendor Master File (APMASTP).
ACKNOWLEDGEMENT STATUS/DESCRIPTION
Required. This field indicates if an acknowledgement is expected for the purchase order. This value must exist on Reference File category 478. The default value is retrieved from the Vendor Master File (APMASTP). The description of the acknowledgement status code is retrieved from Reference File category 478 and displayed on the screen.
PAYMENT TYPE/DESCRIPTION
Required. This field indicates the means of payment that will be used to pay the vendor. The value must exist on Reference File category 240. The default value is retrieved from the Vendor Master File (APMASTP). If the payment type code is found on Reference File category 240, the corresponding description is retrieved and displayed on the screen.
CREDIT TERMS CODE
Required. This field is used to calculate the due date of a purchase order invoice payment. The value must exist on Reference File category 223 or be 99 (credit terms free format entry). The default value is retrieved from the Vendor Master File (APMASTP).
If the credit terms code equals 99 (free format entry), the following eight fields are required entry. If the credit terms code does not equal 99, the credit terms are retrieved from Reference File 223 and the following eight fields are for display only and may not be changed.
DISCOUNT PERCENT
Required (if credit terms code equals 99). Display only (if credit terms code does not equal 99). This field is used to calculate the discount amount based on the total gross purchase order amount. The value must be numeric and have two decimal places.
DATE/DAY QUALIFIER
Required (if credit terms code equals 99). Display only (if credit terms code does not equal 99). This field indicates if the next Discount Days/Date field contains a number of days or a date. The value must be Y (from the end of the current month) or N (from the beginning of the current month).
DISCOUNT DAYS/DATE
Required (if credit terms code equals 99). Display only (if credit terms code does not equal 99). This field is used to enter a number of days or a date for the calculation of the discount date. The value must be numeric and have no decimal places.
DISCOUNT DAYS END-OF-MONTH FLAG
Required (if credit terms code equals 99). Display only (if credit terms code does not equal 99). This field determines whether the calculation of the discount date is based on the beginning of the current or the following month. The value must be Y (from the end of the current month) or N (from the beginning of the current month).
NET DAYS
Required (if credit terms code equals 99). Display only (if credit terms code does not equal 99). This field defines the number of days used in the calculation of the payment due date. The value must be numeric and have no decimal places.
NET DAYS END-OF-MONTH FLAG
Required (if credit terms code equals 99). Display only (if credit terms code does not equal 99). This field determines whether the calculation of the due date will begin from the end-of-month in which the calculations are based (from date of). Must be Y (end of the month) or N (end of the month not taken into account).
FROM DATE OF CODE
Required (if credit terms code equals 99). Display only (if credit terms code does not equal 99). This field indicates the date on which the calculations of the discount date and payment due date are based. Valid entries are:
1 - Accounting Date
2 - Vendor Invoice Date
3 - Merchandise Receipt Date
DAYS DELAY
Required (if credit terms code equals 99). Display only (if credit terms code does not equal 99). This field is used to calculate the payment due date. It indicates the number of days to be added to the net days, considering the end-of-month flag. The value must be numeric and have no decimal places.
TAX AMOUNT/PST AMOUNT
Optional/Required (see explanation below). (Field is PST Amount in a GST environment. Otherwise the field is TAX Amount). This field specifies a flat tax amount for the purchase order.
This field is either optional or required depending on the value of the Taxable flag/PST Taxable flag. The field is optional if the Taxable flag/PST Taxable flag equals 'A' (tax allowed). In this case, you have the option to enter either a tax amount/PST amount, tax percent/PST percent, or neither.
The field is required if the Taxable flag/PST Taxable flag equals 'Y' (tax required). In this case, you must enter either a tax amount or a tax percent/PST percent.
Note: If the Taxable flag/PST Taxable flag equals 'N' (tax not allowed), this field must be blank.
If you enter a value in this field, you must enter a numeric value with two decimal places and you must leave the Tax Percent field blank.
TAX PERCENT/PST PERCENT
Optional/Required (see explanation below). (Field is PST Percent in a GST environment. Otherwise, the field is TAX Percent). This field specifies the percent the system uses to calculate the amount based on gross purchase amount.
This field is either optional or required depending on the value of the Taxable flag/PST Taxable flag. The field is optional if the Taxable flag/PST Taxable flag equals 'A' (tax allowed). In this case, you have the option to enter either a tax amount/PST amount, tax percent/PST percent, or neither.
The field is required if the Taxable flag/PST Taxable flag equals 'Y' (tax required). In this case, you must enter either a tax amount or a tax percent/PST percent.
Note: If the Taxable flag/PST Taxable flag equals 'N' (tax not allowed), this field must be blank.
If you enter a value in this field, you must enter a numeric value with five decimal places and you must leave the Tax Amount field blank.
In a GST environment, if the PST Taxable flag is defaulted to 'Y' or 'A' the first time through the order, the system defaults the PST Percent from Reference category 348 based on the province of the warehouse. The province of the warehouse is indicated on the Ship-to section of the header. The Ship-to section of the header receives its default from the Warehouse Description file. In all other cases, the system defaults the PST Percent to zero.
TAXABLE FLAG/PST TAXABLE
(Field is PST Taxable in GST environment. Otherwise, the field is Taxable). Required. (Add, Change) Determines if a Tax Amount/GST Amount or Tax Percent/GST Percent is entered or calculated.
Valid entries are:
Y - Tax required (All items must be taxed)
A - Tax allowed (Line taxability selected on the line detail screen)
N - Tax not allowed (No items can be taxed)
The system retrieves the default from the Vendor Master File (APMASTP). If the default from the Vendor Master File is blank, the program changes the default to A.
REFERENCE SALES ORDER/RELEASE NUMBER
Display only (for remotely sourced orders). Indicates the sales order and release that is associated with this purchase order. This field will only display if at least one line on this purchase order covers a requisition line tied to a sales order line.
COMMAND KEYS
Enter - Process request.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F6 - Display the previous screen. If F6 was used to get to the previous screen, pressing F6 again will return you to the original screen.
F9 - Enter the Purchase Order Inquiry program.
F11 - Displays the Purchase Order Recap Screen.
F15 - Clear the most recently entered field values so they can be reentered.
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