WILLIAMS CO 001 PURCHASING 3/10/93
DSP01 WHS BEL PURCHASE ORDER MAINTENANCE CHANGE ORDER
Order Vendor Byr PO O O Order
Number Number Cde Typ T S Date
PO250 V02 EMB B W O 03/09/93
Vendor ALLEN INC Ship To BELGIUM MANUFACTURING WHS.
711 LOUISIANA RUE DE GRAND CHIEN 1
HOUSTON, TX 77002 ANNEXE 1
DAFKLFJ IL DLFJFJ LIEGE IL 02020
USA KINGDOM OF USA BEL KINGDOM OF BELGIUM
Bill To BELGIUM MANUFACTURING WHS. Effectivity Date
RUE DE GRAND CHIEN 1 Expiration Date
ANNEXE 1 Target Amount .00
LIEGE IL 02020 Hold Code
BEL KINGDOM OF BELGIUM
P.O. Rel Code I P.O. Doc Format P Printer Location QPRINT
F4=Prompt F11=Recap
This screen is used to add a new order or change existing records on the Purchase Order Header File. This screen allows the user to add or change general order and vendor information and to indicate when the purchase order is to be printed. In European address format, a third line of address is printed instead of city, state, and zip code.
COMPANY/WAREHOUSE
Display only. Identifies the Company/Warehouse currently being used. May be changed on the Function Select screen by pressing F17. Defaults from Reference File category 428.
ORDER NUMBER
Display only. Displays the number of the purchase order being used.
VENDOR NUMBER
Display only. Displays the vendor number associated with the purchase order.
BUYER CODE
Display only. Defines the buyer responsible for the purchase order.
PURCHASE ORDER TYPE
Display only. Defines the type of purchase order being entered. Must exist on Reference File category 437. Default value is B (blanket order).
ORDER TYPE
Display only. Defines the destination of the purchased goods. Must be either:
W - Ship to Warehouse
D - Ship Direct
Default value is W.
ORDER STATUS
Display only. Valid values are:
O - Open
C - Closed
This field is maintained by the maintenance function. Orders are created with an open status (O) and may be closed (C) through the close maintenance function (option 3 on the Function Select screen).
DATE ORDER ESTABLISHED
Display only. Identifies the date the purchase order was created. Can be used as selection criteria for purchase order management reports. Must be a valid date less than or equal to the system date. The default is the system date.
VENDOR DESCRIPTION
Required. Displays the name of the vendor associated with the purchase order.
VENDOR ADDRESS
Required. If U.S. format is used for addresses, city, state and zip code are displayed. If free-form format is used, a third address line is displayed instead. The address format is defined on Reference File category 133.
Default values are retrieved from the Vendor Master File. If changed, must not be blank and must be left-justified. The state code must exist on Reference File category 326. No validation is performed on Vendor Address 2 or Vendor Address 3.
VENDOR COUNTRY
Optional; required if ESL/SSD processing is used. If entered, must exist on Reference File category 007.
COUNTRY DESCRIPTION
Display only (Change). Retrieved from Reference File category 007.
SHIP TO NAME
Required. Displays the name of the shipping destination associated with the purchase order.
SHIP-TO ADDRESS
Required (direct ship orders). Display Only (warehouse ship orders). If U.S. format is used for addresses, city, state, and zip code are displayed. If free-form format is used, a third address line is displayed instead. The address format is defined on Reference File category 133.
Default values are retrieved from the Warehouse Description File using the current company/warehouse values.
For direct ship orders (order type D), the Ship-to data may be changed to customer data. If changed, name and address lines must not be blank and must all be left-justified. Additional validation (if entered): the State code must exist on Reference File category 326, the Ship-to Country must exist on Reference File category 007 and is required for ESL/SSD processing. No other validation is performed on Ship-To Address Lines 2 or 3.
If covering a requisition tied to a direct ship sales order line, this address will be overridden with the ship-to address on the sales order.
PROVINCE CODE
Required. Displayed only if the European address format is used and the Tax Code field on Reference File category 132 is 'B' for GST.
BILL-TO NAME
Display only. Indicates the name of the location where the purchase order will be billed.
BILL-TO ADDRESS
Display only. If U.S. format is used for addresses, city, state, and zip code are displayed. If free-form format is used, a third address line is displayed instead. The address format is defined on Reference File category 133.
Retrieved from the Warehouse Description File for the billing company/warehouse of the current company/ warehouse.
EFFECTIVITY DATE
Optional. Defines the beginning date of the purchase order validity period. If entered, must be a valid date. There is no default value. If changed, must be a date earlier than or equal to the earliest purchase order line Effectivity Date.
EXPIRATION DATE
Optional. Defines the ending date of the purchase order validity period. If entered, must be a valid date greater than or equal to the latest purchase order line Expiration date.
GLOBAL TARGET AMOUNT
Optional. Defines a global target monetary amount for the part; mainly used for blanket orders to compare to the current total purchase amount. If entered, must be numeric and have two decimal places.
PURCHASE ORDER HOLD CODE
Optional. Defines the type of exceptions on the purchase order. If entered, the user must be authorized to the entered Hold Code as defined on Reference File category 479. The Hold Code is automatically set by the system under several conditions.
PURCHASE ORDER RELEASE CODE
Required. Defines when the purchase order will be released and printed. The default value is retrieved from the Purchasing System Defaults 2 record on Reference File category 492 or if the vendor is an EDI vendor, it will default from the value as defined in Vendor Master Maintenance conversation. If changed, the value must exist on Reference File category 484.
PURCHASE ORDER DOCUMENT FORMAT
Required. Indicates the format in which the purchase order will be generated. Document format codes are defined on Reference File category G61. Valid values are:
P - Paper format
E - Electronic transmission
B - Both paper copy and electronic transmission
Values other than 'P' are only valid if the vendor is setup as an EDI vendor and the order is not a blanket order. A value of 'N' is only for BOLs.
PRINTER LOCATION
Required. The printer location is required to provide the outqueue information for the Purchase Order Report. The default is retrieved from the warehouse description record. The printer location must exist on Reference File category C07.
COMMAND KEYS
Enter - Display a second Header screen containing order information.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F10 - Return to the Function Select screen without processing the entered data.
F11 - Display the Recap screen.
F15 - Clear the most recently entered field values so they can be reentered.
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