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Documentation > MAC-PAC Reference Library > Distribution > Purchasing > Screens > Purchase Order > PO180S02 - Vendor Information - Header

PO180S02 - Vendor Information - Header

 

 

WILLIAMS   CO  001                PURCHASING                           3/10/93

 DSP01      WHS BEL       PURCHASE ORDER MAINTENANCE               CHANGE ORDER

                                                                               

 Order    Vendor   Byr PO   O  O    Order                                      

 Number   Number   Cde Typ  T  S    Date                                       

 PO250    V02      EMB  B   W  O  03/09/93                                     

                                                                                

 Vendor  ALLEN INC                      Ship To  BELGIUM MANUFACTURING WHS.    

         711 LOUISIANA                           RUE DE GRAND CHIEN 1          

         HOUSTON, TX 77002                       ANNEXE 1                      

         DAFKLFJ           IL DLFJFJ             LIEGE             IL 02020    

         USA KINGDOM OF USA                      BEL KINGDOM OF BELGIUM        

                                                                                

 Bill To BELGIUM MANUFACTURING WHS.     Effectivity Date                       

         RUE DE GRAND CHIEN 1           Expiration Date                        

         ANNEXE 1                       Target Amount                .00       

         LIEGE             IL 02020     Hold Code                              

         BEL KINGDOM OF BELGIUM                                                

                                                                                

 P.O. Rel Code I   P.O. Doc Format P    Printer Location  QPRINT               

                                                                               

 F4=Prompt           F11=Recap                                                 

                                                                                

 

 

This screen is used to add a new order or change existing records on the Purchase Order Header File.  This screen allows the user to add or change general order and vendor information and to indicate when the purchase order is to be printed.  In European address format, a third line of address is printed instead of city, state, and zip code.

COMPANY/WAREHOUSE

Display only.  Identifies the Company/Warehouse currently being used.  May be changed on the Function Select screen by pressing F17.  Defaults from Reference File category 428.

ORDER NUMBER

Display only.  Displays the number of the purchase order being used.

VENDOR NUMBER

Display only.  Displays the vendor number associated with the purchase order.

BUYER CODE

Display only.  Defines the buyer responsible for the purchase order.

PURCHASE ORDER TYPE

Display only.  Defines the type of purchase order being entered.  Must exist on Reference File category 437.  Default value is B (blanket order).

ORDER TYPE

Display only.  Defines the destination of the purchased goods.  Must be either:

W - Ship to Warehouse

D - Ship Direct

Default value is W.

ORDER STATUS

Display only.  Valid values are:

O - Open

C - Closed

This field is maintained by the maintenance function.  Orders are created with an open status (O) and may be closed (C) through the close maintenance function (option 3 on the Function Select screen).

DATE ORDER ESTABLISHED

Display only.  Identifies the date the purchase order was created.  Can be used as selection criteria for purchase order management reports.  Must be a valid date less than or equal to the system date.  The default is the system date.

VENDOR DESCRIPTION

Required.  Displays the name of the vendor associated with the purchase order.

VENDOR ADDRESS

Required.  If U.S. format is used for addresses, city, state and zip code are displayed.  If free-form format is used, a third address line is displayed instead.  The address format is defined on Reference File category 133.

Default values are retrieved from the Vendor Master File.  If changed, must not be blank and must be left-justified.  The state code must exist on Reference File category 326.  No validation is performed on Vendor Address 2 or Vendor Address 3.

VENDOR COUNTRY

Optional; required if ESL/SSD processing is used.  If entered, must exist on Reference File category 007.

COUNTRY DESCRIPTION

Display only (Change).  Retrieved from Reference File category 007.

SHIP TO NAME

Required.  Displays the name of the shipping destination associated with the purchase order.

SHIP-TO ADDRESS

Required (direct ship orders).  Display Only (warehouse ship orders).  If U.S. format is used for addresses, city, state, and zip code are displayed.  If free-form format is used, a third address line is displayed instead.  The address format is defined on Reference File category 133.

Default values are retrieved from the Warehouse Description File using the current company/warehouse values.

For direct ship orders (order type D), the Ship-to data may be changed to customer data.  If changed, name and address lines must not be blank and must all be left-justified.  Additional validation (if entered): the State code must exist on Reference File category 326, the Ship-to Country must exist on Reference File category 007 and is required for ESL/SSD processing.  No other validation is performed on Ship-To Address Lines 2 or 3.

If covering a requisition tied to a direct ship sales order line, this address will be overridden with the ship-to address on the sales order.

PROVINCE CODE

Required.  Displayed only if the European address format is used and the Tax Code field on Reference File category 132 is 'B' for GST.

BILL-TO NAME

Display only.  Indicates the name of the location where the purchase order will be billed.

BILL-TO ADDRESS

Display only.  If U.S. format is used for addresses, city, state, and zip code are displayed.  If free-form format is used, a third address line is displayed instead.  The address format is defined on Reference File category 133.

Retrieved from the Warehouse Description File for the billing company/warehouse of the current company/ warehouse.

EFFECTIVITY DATE

Optional.  Defines the beginning date of the purchase order validity period.  If entered, must be a valid date.  There is no default value.  If changed, must be a date earlier than or equal to the earliest purchase order line Effectivity Date.

EXPIRATION DATE

Optional.  Defines the ending date of the purchase order validity period.  If entered, must be a valid date greater than or equal to the latest purchase order line Expiration date.

GLOBAL TARGET AMOUNT

Optional.  Defines a global target monetary amount for the part; mainly used for blanket orders to compare to the current total purchase amount.  If entered, must be numeric and have two decimal places.

PURCHASE ORDER HOLD CODE

Optional.  Defines the type of exceptions on the purchase order.  If entered, the user must be authorized to the entered Hold Code as defined on Reference File category 479.  The Hold Code is automatically set by the system under several conditions.

PURCHASE ORDER RELEASE CODE

Required.  Defines when the purchase order will be released and printed.  The default value is retrieved from the Purchasing System Defaults 2 record on Reference File category 492 or if the vendor is an EDI vendor, it will default from the value as defined in Vendor Master Maintenance conversation.  If changed, the value must exist on Reference File category 484.

PURCHASE ORDER DOCUMENT FORMAT

Required.  Indicates the format in which the purchase order will be generated.  Document format codes are defined on Reference File category G61.  Valid values are:

P - Paper format

E - Electronic transmission

B - Both paper copy and electronic transmission

Values other than 'P' are only valid if the vendor is setup as an EDI vendor and the order is not a blanket order.  A value of 'N' is only for BOLs.

PRINTER LOCATION

Required.  The printer location is required to provide the outqueue information for the Purchase Order Report.  The default is retrieved from the warehouse description record.  The printer location must exist on Reference File category C07.

COMMAND KEYS

Enter - Display a second Header screen containing order information.

F4    - Display a list of values for the field where the cursor is positioned.  If you select one of the items from the list, it will be returned to the application screen.

F10   - Return to the Function Select screen without processing the entered data.

F11   - Display the Recap screen.

F15   - Clear the most recently entered field values so they can be reentered.