WILLIAMS CO 001 PURCHASING 3/10/93
DSP01 WHS BEL PURCHASE ORDER MAINTENANCE FUNCTION SELECT
Order Number PO250
Vendor Number V02
Line Number
Part Number
PO Type B
Order Type W
Buyer Code EMB
Order Date
Maintenance Code 2
1 - Add A Purchase Order
2 - Change A Purchase Order
3 - Close A Purchase Order
4 - Reopen A Purchase Order
F2=Command F3=Exit F4=Prompt F9=Inquiry
F17=New Co/Whs F22=Item/Vendor Rel
This is the first screen displayed in the Purchase Order Maintenance conversation. The user can choose from four functions:
o Add a purchase order;
o Change a purchase order;
o Close a purchase order;
o Reopen a purchase order.
Records are added to or changed on the Purchase Order Header, Line, Release Detail, and Comment files.
COMPANY/WAREHOUSE
Required. Identifies the Company/Warehouse currently being used. May be changed on the Function Select screen by pressing F17-New Co/Whs. Defaults from Reference File category 428.
ORDER NUMBER
Required/Optional. This field indicates the number associated to the order. To add a new order in an automatic number assignment environment, must be blank. To add a new order in a manual number assignment environment, must not be blank cannot already exist on the Purchase Order Header File. In a combination manual and automatic number assignment environment, if left blank the number will be automatically assigned; if entered, must not be blank and must not already exist on the Purchase Order Header File. To change, close, or reopen an order, must not be blank and must already exist on the Purchase Order Header File.
VENDOR NUMBER
Required (Add). To add an order, must not be blank or all nines and must already exist on the Vendor Master File. To change, close, or reopen an existing order, must be blank.
LINE NUMBER
Optional (Change). To change an order, must be an existing line number. To add, close or reopen an order, must be blank.
PART NUMBER
Optional (Add, Change). If entered for an add transaction, the part number will be displayed on the Purchase Order Maintenance Line Detail Screen. If entered for a change transaction, must exist on the Part Master File and must be related to a unique purchase order line. Additionally, the part status code must be valid for use on Purchase Orders and Requisitions, as defined on Reference File category D88.
PURCHASE ORDER TYPE
Required (Add). Defines the type of purchase order being entered. This field must exist on Reference File category 437. The default value is B (blanket order).
ORDER TYPE
Required (Add). Defines the destination of the purchased goods. Must be either:
W - Warehouse Ship
D - Direct Ship Default value is W.
BUYER CODE
Required (Add). Defines the buyer responsible for the purchase order. Must exist on Reference File category 238.
ORDER DATE
Required (Add). Identifies the date the purchase order was created. Can be used as selection criteria for purchase order management reports. Must be a valid date less than or equal to the system date. The default is the system date.
MAINTENANCE CODE
Required. Must be one of the options (1, 2, 3, 4) listed on the screen. If the Purchase Order Retrieval function was invoked by pressing F18=Order Retrieval, this field defaults to 2 (Change a Purchase Order).
COMMAND KEYS
Enter - Process request.
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3 will remove it.
F3 - Exit program without processing request.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F9 - Enter the Purchase Order Inquiry program.
F17 - Used to change the company/warehouse assignment for the workstation. The company/warehouse must exist on the Warehouse Description File, and the user must be authorized to it. The default value is obtained from the workstation assignment record on Reference File category 428.
F22 - Used to request the Item/Vendor Relationship Inquiry program. The vendor number or part number selected on the vendor list or item list screen is returned to the Vendor Number or Part Number field.
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