WILLIAMS CO 001 PURCHASING 2/07/96
DSP01 WHS BEL RECEIPT ADMINISTRATION HEADER
Receipt Number 0000809 Receipt Date 02/07/96
Order Number 0000004 PO Type BLK Order Type WPO
Vendor ROELS SAA-1000 Ship To RUE DE GRAND CHIEN
KARDINAAL B-2020 LIEGE, BELGIUM
69B
CHICAGO G IL 60602 BELGIUM
USA UNITED STATES -1 BEL BELGIUM
BOL Number BOL Date 123456
Comments N Carrier Name TRUCK1
Receipt Rls Code I Copies 1 Print Receipt Notices Y
Printer Location QPRINT
F4=Prompt F10=Function Select F15=Rekey Data F18=Multiple PO
This screen allows the user to add or change general purchase order receipt information and to indicate when the receipt notice should be printed.
In addition, the currency code of the purchase order is validated against the currency master file to ensure that it is valid and to retrieve the exchange rate. An error will be produced if the currency code is not found on the currency master file (CF240M) and also if the Reference File category 002 (Location Defaults) is not set up.
The format used to display addresses is defined on Reference File category 133. If U.S. format is used, the city, state, and zip code are displayed. If free form format is used, a third address line is displayed instead.
COMPANY/WAREHOUSE
Display only. Identifies the company/warehouse currently being used.
RECEIPT NUMBER
Display only. Displays the receipt number currently being used.
RECEIPT DATE
Required (Add). Display only (Change, Close). Used to record the acknowledgement date of goods delivery. Must be a valid date prior to or the same as the system date. The default is the system date.
ORDER NUMBER
Display only. Displays the main purchase order number associated with the receipt that is being maintained. Other purchase orders may be associated with this receipt. Press F18-Multiple PO to enter/display additional purchase orders on this receipt.
PURCHASE ORDER TYPE
Display only. Retrieved from the Purchase Order Header File. Valid purchase order types are defined on Reference File category 437.
ORDER TYPE
Display only. Indicates whether the goods are received at the warehouse or sent directly to a customer. The value is based on the Purchase Order Transaction files. Order types are defined on Reference File category 401. All purchase orders associated with this receipt must have this order type. Valid values are:
DIR - Direct ship
WPO - Warehouse ship
VENDOR NAME
Display only. Retrieved from the Purchase Order Header File.
VENDOR ADDRESS
Display only. This field displays the address of the vendor associated with the order. The default is retrieved from the Purchase Order File. The format depends on the address code option specified on Reference File category 133.
SHIP-TO
Display only. Retrieved from the Purchase Order Header File.
SHIP-TO ADDRESS
Display only. This field indicates the ship-to location for the receipt. It is retrieved from the Purchase Order File. The format depends on the address code option on Reference File category 133.
BOL NUMBER
This field is used to record the bill of lading number related to the delivery. If entered, it must be left justified.
The BOL number is required if any of the following conditions are true:
If the BOL flag on Reference File category D32 is set to N but the BOL flag on Reference File category 233 is set to Y, then the bill of lading number is required for purchase order receipts having a vendor with the vendor group code that is specified on Reference File category 233.
If the BOL flag on Reference File category D32 is set to Y (regardless of the value of the BOL flag on Reference File category 233), then the bill of lading number is required for purchase order receipts for the associated company/warehouse that was entered on the Function Select screen.
The BOL number is optional if any of the following conditions are true:
If the BOL flags on Reference File categories D32 and 233 are both set to N.
If the vendor on the purchase order receipt has no associated vendor group and the BOL flag on Reference File category D32 is set to N, then the BOL number is optional for purchase order receipts for the associated company/warehouse that was entered on the Function Select screen.
The BOL number is display only if you are closing a purchase order receipt.
BOL DATE
Enter the date that is printed on the vendor’s bill of lading. You must use the date format that is defined on Reference File category 049.
The BOL date is required if any of the following conditions are true:
If the BOL flag on Reference File category D32 is set to N but the BOL flag on Reference File category 233 is set to Y, then the bill of lading date is required for purchase order receipts having a vendor with the vendor group code that is specified on Reference File category 233.
If the BOL flag on Reference File category D32 is set to Y (regardless of the value of the BOL flag on Reference File category 233), then the bill of lading date is required for purchase order receipts for the associated company/warehouse that was entered on the Function Select screen.
The BOL date is optional if any of the following conditions are true:
If the BOL flags on Reference File categories D32 and 233 are both set to N.
If the vendor on the purchase order receipt has no associated vendor group and the BOL flag on Reference File category D32 is set to N, then the BOL date is optional for purchase order receipts for the associated company/warehouse that was entered on the Function Select screen.
CARRIER NAME
Optional (Add, Change). Display only (Close). Used to record the vendor's carrier name; it is used for memo purposes. If entered, must be left-justified.
COMMENTS FLAG
Required (Add, Change). Display only (Close). Indicates if comments are to be added or changed for the receipt. Valid values are Y or N. If Y, the comment screen will be displayed after validation of the current screen. Defaults are Y (comments exist) or N (comments do not exist) for change transactions. The default is N for add transactions.
RECEIPT NOTICE RELEASE CODE
Required (Add, Change). Display only (Close). Defines when the receipt notice will be released. Must exist on Reference File category 484. The default is retrieved from the Purchasing System Defaults 2 record on Reference File category 492.
RECEIPT NOTICE COPIES
Required (Add, Change). Display only (Close). Specifies the number of receipt notice copies that will be printed. Must be numeric and greater than 0. The default value is 1.
RECEIPT NOTICE PRINT FLAG
Required (Add, Change). Display only (Close). Used to request a reprint of the receipt notice. Valid values are Y (reprint) and N (do not reprint). The default is N.
PRINTER LOCATION
Required. The printer location is required to provide the outqueue for the Receipt Notice Report. The default is retrieved from the Purchase Order Header File. If that outqueue is blank, the outqueue is retrieved from the Warehouse Description File. The printer location is validated against the Reference File category C07.
COMMAND KEYS
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F10 - Return to the Function Select screen without processing the entered data on the detail screen.
F15 - Clear all fields that you have just entered in order to enter new data.
F18 - Display a list of purchase orders covered by the PO receipt.
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