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Documentation > MAC-PAC Reference Library > Distribution > Purchasing > Screens > Purchase Order Receipt Administration > PO210S02 - Header

PO210S02 - Header

 

 

WILLIAMS   CO  001               PURCHASING                            2/07/96

 DSP01      WHS BEL         RECEIPT ADMINISTRATION                       HEADER

                                                                               

 Receipt Number 0000809  Receipt Date    02/07/96                               

 Order Number   0000004  PO Type    BLK  Order Type   WPO                      

                                                                               

 Vendor  ROELS SAA-1000                 Ship To  RUE DE GRAND CHIEN             

         KARDINAAL                               B-2020 LIEGE, BELGIUM        

         69B                                                                   

         CHICAGO G     IL 60602                  BELGIUM                       

         USA UNITED STATES -1                    BEL BELGIUM                   

                                                                               

 BOL Number                             BOL Date 123456                        

 Comments         N                     Carrier Name TRUCK1                    

                                                                               

 Receipt Rls Code I   Copies 1          Print Receipt Notices Y                

 Printer Location   QPRINT                                                     

                                                                               

                                                                               

                                                                                

                                                                               

 F4=Prompt           F10=Function Select F15=Rekey Data      F18=Multiple PO   

                                                                                

 

 

 

This screen allows the user to add or change general purchase order receipt information and to indicate when the receipt notice should be printed.

In addition, the currency code of the purchase order is validated against the currency master file to ensure that it is valid and to retrieve the exchange rate.  An error will be produced if the currency code is not found on the currency master file (CF240M) and also if the Reference File category 002 (Location Defaults) is not set up.

The format used to display addresses is defined on Reference File category 133.  If U.S. format is used, the city, state, and zip code are displayed.  If free form format is used, a third address line is displayed instead.

COMPANY/WAREHOUSE

Display only.  Identifies the company/warehouse currently being used.

RECEIPT NUMBER

Display only.  Displays the receipt number currently being used.

RECEIPT DATE

Required (Add). Display only (Change, Close).  Used to record the acknowledgement date of goods delivery.  Must be a valid date prior to or the same as the system date.  The default is the system date.

ORDER NUMBER

Display only.  Displays the main purchase order number associated with the receipt that is being maintained.  Other purchase orders may be associated with this receipt.  Press F18-Multiple PO to enter/display additional purchase orders on this receipt.

PURCHASE ORDER TYPE

Display only.  Retrieved from the Purchase Order Header File.  Valid purchase order types are defined on Reference File category 437.

ORDER TYPE

Display only.  Indicates whether the goods are received at the warehouse or sent directly to a customer.  The value is based on the Purchase Order Transaction files.  Order types are defined on Reference File category 401.  All purchase orders associated with this receipt must have this order type.  Valid values are:

DIR - Direct ship

WPO - Warehouse ship

VENDOR NAME

Display only.  Retrieved from the Purchase Order Header File.

VENDOR ADDRESS

Display only.  This field displays the address of the vendor associated with the order.  The default is retrieved from the Purchase Order File.  The format depends on the address code option specified on Reference File category 133.

SHIP-TO

Display only.  Retrieved from the Purchase Order Header File.

SHIP-TO ADDRESS

Display only.  This field indicates the ship-to location for the receipt.  It is retrieved from the Purchase Order File.  The format depends on the address code option on Reference File category 133.

BOL NUMBER

This field is used to record the bill of lading number related to the delivery.  If entered, it must be left justified.

The BOL number is required if any of the following conditions are true:

If the BOL flag on Reference File category D32 is set to N but the BOL flag on Reference File category 233 is set to Y, then the bill of lading number is required for purchase order receipts having a vendor with the vendor group code that is specified on Reference File category 233.

If the BOL flag on Reference File category D32 is set to Y (regardless of the value of the BOL flag on Reference File category 233), then the bill of lading number is required for purchase order receipts for the associated company/warehouse that was entered on the Function Select screen.

The BOL number is optional if any of the following conditions are true:

If the BOL flags on Reference File categories D32 and 233 are both set to N.

If the vendor on the purchase order receipt has no associated vendor group and the BOL flag on Reference File category D32 is set to N, then the BOL number is optional for purchase order receipts for the associated company/warehouse that was entered on the Function Select screen.

The BOL number is display only if you are closing a purchase order receipt.

BOL DATE

Enter the date that is printed on the vendor’s bill of lading.  You must use the date format that is defined on Reference File category 049. 

The BOL date is required if any of the following conditions are true:

If the BOL flag on Reference File category D32 is set to N but the BOL flag on Reference File category 233 is set to Y, then the bill of lading date is required for purchase order receipts having a vendor with the vendor group code that is specified on Reference File category 233.

If the BOL flag on Reference File category D32 is set to Y (regardless of the value of the BOL flag on Reference File category 233), then the bill of lading date is required for purchase order receipts for the associated company/warehouse that was entered on the Function Select screen.

The BOL date is optional if any of the following conditions are true:

If the BOL flags on Reference File categories D32 and 233 are both set to N.

If the vendor on the purchase order receipt has no associated vendor group and the BOL flag on Reference File category D32 is set to N, then the BOL date is optional for purchase order receipts for the associated company/warehouse that was entered on the Function Select screen.

CARRIER NAME

Optional (Add, Change).  Display only (Close).  Used to record the vendor's carrier name; it is used for memo purposes.  If entered, must be left-justified.

COMMENTS FLAG

Required (Add, Change).  Display only (Close).  Indicates if comments are to be added or changed for the receipt.  Valid values are Y or N.  If Y, the comment screen will be displayed after validation of the current screen.  Defaults are Y (comments exist) or N (comments do not exist) for change transactions.  The default is N for add transactions.

RECEIPT NOTICE RELEASE CODE

Required (Add, Change).  Display only (Close).  Defines when the receipt notice will be released.  Must exist on Reference File category 484.  The default is retrieved from the Purchasing System Defaults 2 record on Reference File category 492.

RECEIPT NOTICE COPIES

Required (Add, Change).  Display only (Close).  Specifies the number of receipt notice copies that will be printed.  Must be numeric and greater than 0.  The default value is 1.

RECEIPT NOTICE PRINT FLAG

Required (Add, Change).  Display only (Close).  Used to request a reprint of the receipt notice.  Valid values are Y (reprint) and N (do not reprint).  The default is N.

PRINTER LOCATION

Required.  The printer location is required to provide the outqueue for the Receipt Notice Report.  The default is retrieved from the Purchase Order Header File.  If that outqueue is blank, the outqueue is retrieved from the Warehouse Description File.  The printer location is validated against the Reference File category C07.

COMMAND KEYS

F4    - Display a list of values for the field where the cursor is positioned.  If you select one of the items from the list, it will be returned to the application screen.

F10   - Return to the Function Select screen without processing the entered data on the detail screen.

F15   - Clear all fields that you have just entered in order to enter new data.

F18   - Display a list of purchase orders covered by the PO receipt.