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Documentation > MAC-PAC Reference Library > Distribution > Purchasing > Screens > Item/Vendor Relationship > PO140S02 - Detail

PO140S02 - Detail

 

 

 WILLIAMS   CO  001               PURCHASING                            2/24/92

 DSP01      WHS BEL  ITEM/VENDOR RELATIONSHIP MAINTENANCE                CHANGE

                                                                               

 Part Number             BOLT-200        BOLT-200                      SKU   EA

 Vendor                  V02             ALLEN INC                             

 Vendor Item Description BOLT-200                    Comments Y                

                         BOLT-200PUR                                           

 Purchasing UM           DZ             SKU/PU Factor            12     1      

                                                                                

 Minimum Order Quantity         1.000   Planned Quantity              .000     

                                                                               

 Receiving Type          QC             Inspection Required   NO               

                                                                               

 Expedite Notice Type    PR             Exp Notice Leadtime      .00           

                                                                               

 VAT Code                               Buyer Code            B                

 Country/State of origin     /                                                 

 Vendor Ref Quotation                   Item Ref Quotation                     

                                                                               

 Relationship Hold Code  N              Percent Allocation      0              

                                                                                

 F2=Command          F3=Exit             F4=Prompt            F9=Inquiry       

 F10=Function Select F15=Rekey Data                                            

                                                                                

 

 

This screen is used to add or change existing records on the Item/Vendor Relationship File.  If the Comments field equals Y (yes), the Item/Vendor Relationship Comments screen (PO140S03) is displayed after the add or change.

COMPANY/WAREHOUSE

Display only.  This field identifies the company/warehouse combination for which the item/vendor relationship will be created.

PART NUMBER/PART DESCRIPTION

Display only.  This field displays the part number which was entered on the Function Select screen.  This is the part for which the item/vendor relationship is being created.  The part's description is also displayed.

STOCKKEEPING UNIT OF MEASURE

Display only.  This field displays the unit of measure used to report and maintain inventory balances on the system.  All quantities on the screen are expressed using this unit of measure.  Defaults are maintained for each item in the Part Master Maintenance conversation.

VENDOR NUMBER/VENDOR NAME

Display only.  This field displays the vendor code which was entered on the Function Select screen.  This is the vendor for which the item/vendor relationship is being created.  The vendor name is also displayed.

VENDOR ITEM DESCRIPTION

Optional.  This field allows you to enter a description of the part used by the vendor.  This field is used to establish a default description to be printed on purchase orders.  If entered, it must be left-justified and fit within the space provided.  The default for this field is retrieved from the Part Master File (DE100M).

COMMENTS FLAG

Required.  This field indicates whether you want to add or change comments associated with this item/vendor relationship.  Valid values are either Y (yes) or N (no).  For an add transaction, the default is N.  For a change transaction, the previous value of the flag is displayed, but may be overridden.  If this field contains a Y, the comment screen will de displayed after the Enter key is pressed.

PURCHASING UNIT OF MEASURE

Required.  The Purchasing Unit of Measure is used to define the unit of measure for that will be used to purchase the part from the vendor.  This field is used to establish defaults on quotations as well as on purchase order lines.  The value entered for this field must exist on Reference File category 005.  If nothing is entered, a default value is retrieved from the Part Master File (DE100M) but may be overridden.

STOCKKEEPING CONVERSION FACTOR

Required.  The stockkeeping/purchasing unit of measure conversion factor is used to convert from purchasing units to stockkeeping units.  Therefore, the numerator (left-hand field) must be the number of stockkeeping units, and the denominator (right-hand field) must be the number of purchasing units.  Both factors must be numeric, right justified, and contain no decimals.  They default from the Part Master File (DE100M).

MINIMUM ORDER QUANTITY

Optional.  Used to enter a minimum quantity specified by the vendor.  If a purchase order is created with a quantity less than this field, a warning message is displayed.  If entered, must be numeric, right-justified, and have the correct number of decimal places.

PLANNED QUANTITY

Optional.  Specifies the annual planned purchase quantity of the part from the vendor.  If entered, must be numeric, right-justified, and have the correct number of decimal places.

RECEIVING TYPE

Required.  Indicates the steps that will be executed during the receiving process.  The initial value is defaulted from PO Default Reference File category L24.

INSPECTION REQUIRED

Required.  Specifies the type of inspection required in the quality control phase, if one exists (defined by the Receiving Type).  If the inspection required Code is not blanks, a default value is retrieved from the Part Master File.  Otherwise, the value is defaulted from PO Default Reference File category L24.

EXPEDITE NOTICE TYPE

Required.  Defines the expedite notice type that will be used as a default during purchase order line creation.  Must exist on Reference File category 473.  A default value is retrieved from the Purchasing System Defaults 2 record on Reference File category 492.

EXPEDITE NOTICE LEAD TIME

Optional.  Defines the lead time for a preventive or past-due expedite notice.  Also used to calculate an expedite notice date based on the due date of a purchase order line release.  If entered, must be numeric and have two decimal places.  A default value is retrieved from the Purchasing System Defaults 2 record on Reference File category 492.

VALUE ADDED TAX CODE/GOODS AND SERVICES TAX CODE

Required.  (This field is either VAT CODE or GST CODE depending on the environment.) This field determines the code for the taxing entity in a VAT or GST environment.  If you enter a VAT or GST code in this field, it must exist on Reference File category 230.  The system retrieves a default value for this field from the Vendor Master File.

BUYER CODE

Optional.  Defines the buyer responsible for purchasing the part from the vendor.  If entered, must exist on Reference File category 238.  A default value is retrieved from the Part Master File (DE100M).  If it is not found on the Part Master File, the default is retrieved from the Vendor Master File (APMASTP).

COUNTRY/STATE OF ORIGIN

Display.  In an environment where ESL/SSD is used (ESL/SSD Flag is set to Yes on Reference File category 133), the two fields might be required to be listed on the SSD report for Acquisitions in some EC countries. Those two fields might be carried on the Supplementary Sales Data file CF650AP2 to be extracted if required.  The Part Master Country/State of origin is the value used to format the SSD Acquisition transactions if nothing is entered for those fields on the Item/Vendor Relationship program.  The logic populates the country/state of origin for the  transactions displayed on the SSD report using the following process:

1) Default their values from the ones of the Item/Vendor Relationship file PO140M1.

2) If they are blanks, default them from the Part Master file.

3) If the country of origin is still blanks, retrieve it from the one of the vendor coming from IC140BP like before V10.0. No state is specified on IC140BP.

Note that the ESL/SSD extraction program will populate the Country of Origin field with the EC country code corresponding to the country code selected by the logic.

The country of origin is checked against category 007 if entered.  The state of origin is checked against category 326 if entered.

At creation time, the country/state values are defaulted first from the Part Master file if they are blanks on the Part Master file, then, they are defaulted from the Vendor Master file. 

COUNTRY/STATE OF ORIGIN

Display.  In an environment where ESL/SSD is used (ESL/SSD Flag is set to Yes on Reference File category 133), the two fields might be required to be listed on the SSD report for Acquisitions in some EC countries. Those two fields might be carried on the Supplementary Sales Data file CF650AP2 to be extracted if required.  The Part Master Country/State of origin is the value used to format the SSD Acquisition transactions if nothing is entered for those fields on the Item/Vendor Relationship program.  The logic populates the country/state of origin for the  transactions displayed on the SSD report using the following process:

1) Default their values from the ones of the Item/Vendor Relationship file PO140M1.

2) If they are blanks, default them from the Part Master file.

3) If the country of origin is still blanks, retrieve it from the one of the vendor coming from IC140BP like before V10.0. No state is specified on IC140BP.

Note that the ESL/SSD extraction program will populate the Country of Origin field with the EC country code corresponding to the country code selected by the logic.

The country of origin is checked against category 007 if entered.  The state of origin is checked against category 326 if entered.

At creation time, the country/state values are defaulted first from the Part Master file if they are blanks on the Part Master file, then, they are defaulted from the Vendor Master file. 

TAXABLE FLAG/PROVINCIAL SALES TAX TAXABLE FLAG

Required.  (This field is TAXABLE or PST TAXABLE depending on the environment.) This field determines whether the item is taxable or not in a US Tax or Provincial Sales Tax (PST) environment.  PST Taxable applies in a Goods and Services Tax (GST) environment.  Valid values are 'Y' (yes) and 'N' (no).

For both the Taxable Flag and the PST Taxable Flag, the system displays a default value based on the Tax Option field on the Vendor Master File, as shown below:

Tax Option                          Taxable Flag/PST Taxable Flag

Y (Tax Required)                 Y

A (Tax Allowed)                   Y

N (No Tax)                          N

VENDOR REFERENCE QUOTATION

Optional.  Defines a reference item/vendor relationship from which the related quotation will be used.  It will be available for pricing in Purchase Order Maintenance.  No quotation can be added for the current item/vendor relationship if a valid Vendor Reference Quotation is entered.  If entered, must exist on the Vendor Master File (APMASTP) and be different from the vendor of the current item/vendor relationship.

ITEM REFERENCE QUOTATION

Optional.  Defines a reference item/vendor relationship from which the related quotations will be used.  It will be available for pricing in Purchase Order Maintenance.  No quotations can be added for the current item/vendor relationship if a valid item reference quotation is entered.  If entered, must exist on the Part Master File (DE100M) and be different from the item of the current item/vendor relationship.

RELATIONSHIP HOLD CODE

Required.  Used to temporarily prevent purchase order creation with this item/vendor relationship.  Must be either Y (held) or N (not held).  Default value is N.  If the Hold Code equals Y, the item/vendor relationship cannot be used for placing an order for the part from this vendor.  No authorization validation is used for a change transaction.

PERCENT ALLOCATION

Required.  Used to enter the percentage of all orders allocated to this vendor.  Must be a whole number, not less than zero, and not greater than one hundred.  The default for the field is zero.

COMMAND KEYS

Enter - Process request.

F2    - Display a window where a fast path option or mnemonic can be entered.  Fast path allows the next menu selection to be made directly from this screen.  When the window is displayed, pressing F3 will remove it.

F3    - Exit program without processing request.

F4    - Display a list of values for the field where the cursor is positioned.  If you select one of the items from the list, it will be returned to the application screen.

F9    - Enter Item/Vendor Relationship Inquiry program.

F10   - Return to Function Select screen from a detail screen.

F15   - Re-enter initial data, but stay on this screen.