Receipt Quantities and Adjustment Codes

In the Purchasing application, the balance types and the company/warehouse description are used to determine the disposition of received goods.  Each balance type can be available for manufacturing, available for distribution, both, or neither.  You can receive purchased goods into any balance type.

Multiple Balance Types

Up to four quantity balance types may be defined by the user.  These balance types are used to classify inventory according to its intended use or status.  The balance types are defined in the Inventory Control application; see the Inventory Control User Manual for more information on how they are defined.

Multiple quantities are maintained during the different receiving conversations so as to better follow the receiving process and understand its results.  Two quantities -- counted quantity and listed quantity -- are maintained manually; the remaining quantities -- accepted, rejected, reworked, returned, and non-dispositioned -- are maintained by means of a receipt adjustment code and, in some cases, a reversal code.

The listed quantity is entered manually during the Purchase Order Receipt entry step.  The listed quantity represents the quantity written on the vendor document.

The counted quantity is entered manually during the Quantity Control step.  The counted quantity represents the quantity that was actually received.  Some variance may occur between the counted quantity and the listed quantity.

The non-dispositioned quantity is updated during the quantity control phase with the counted quantity if a quality control location is used.

The receipt adjustment codes category on the Reference File is created by the user.  An adjustment type is created for each type of adjustment the user wants to keep track of and maintain.  The following information is required for each adjustment code:

·     A description

·     An adjustment type, which can be one of three values:

-    Accepted

-    Rejected

-    Over-shipped

·     Four flags that further refine the above adjustment types, drive the quantities update process, and help analyze possible disputes:

-     Rework

-     Scrap

-     Replacement

-     Dispositioned

The combination of the adjustment type and the four flags updates the following quantities maintained at receipt line level:

·     Accepted

·     Rejected

·     Return

·     Rework

·     Non-dispositioned