Receipt Locations

The receipt location indicates where the part can be found during the receiving process after it has been counted.  Three location categories may be used:

·     A general location for the quality control phase by company/warehouse

·     A standard part stocking location.

·     A part stocking location automatically determined during time of purchase order receipt.

During the quantity control conversation, a location that defines the area in the warehouse where the part will be stocked must be entered.  The figure below shows the three options allowed in the Purchasing system.  If the related receiving type indicates that a quality control phase is required and a quality control location is utilized, the system will populate the location field, which is defined for the company/warehouse.  Otherwise, the location must be a valid existing location.  The primary stock location for a part defaults from the Part Master File to the stock location field during purchase order receipt; the user may change the stock location.  If no primary stock location exists for the part, the stock location field is formatted with blanks.

       Receipt Location Options

During the quality control conversation, a location that defines the area in the warehouse where the part will be moved must be entered.  It must be a valid existing location.  If the related receiving type indicates that a quality control location is utilized, the entered location must be different from the quality control location defined for the company/warehouse.

A stocking location to receive the part can be automatically determined at the time of the purchase order receipt quantity control step.  The part must be defined as a location-controlled part with a preferred location on the Warehouse Balance File (IC140M).  The first empty location-controlled location on the Location Validation File (DE140M) for the current company/warehouse will be displayed as the default location on the purchase order receipt line.  If no empty locations exist, the user can search for a valid location.  A command key allows the user to enter the Part Location Search Inquiry conversation with the preferred location from the Warehouse Balance File as the search field value.  All locations that are location-controlled in the current company/warehouse and have a current balance or previously had a balance of the part will be displayed.  At this time a location can be selected.  The inventory will be received into the specified location.  If the related receiving type indicates that a quality control location is used, the selected location must be different from the quality control location defined for the company/warehouse.

If the quality control location is not used, the counted quantity is considered as accepted in the quantity control phase and, if a quality control phase is processed, the user-specified stock location is updated.

If the quality control location is used, it is updated with the counted quantity of the quantity control transaction.  In the quality control phase, accepted merchandise is transferred from the quality control location to the entered location.  Rejected quantities decrease the quantity in the quality control location.  The transfer of quantities from the quality control location to the stocking location is processed by a single quality control transaction.

Considerations

The receipt locations processing accommodates a variety of quality control receipt processing procedures, which can vary considerably by organization concerning stocking procedures.  Some organizations use a dedicated stock location where goods are stored after they have been counted and before they have been quality controlled.  Other organizations store the counted merchandise directly in the common stock location even if not yet controlled.