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Documentation > MAC-PAC Reference Library > Distribution > Order Processing > Screens > Sales Order Entry > OP100S03 - Multi-Line Entry

OP100S03 - Multi-Line Entry

 

 

 WILLIAMS     CO  001          ORDER PROCESSING                 BEF     6/03/94

 DSP01        WHS BEL      SALES ORDER MAINTENANCE                   MULTI-LINE

                                                     Order  024668 00  Type REG

 Bill-to  A-1         A-1 SERVICE                    Ord Sts   OPN             

 Ship-to  A-1         A-1 SERVICE                    Store No 09234082340543223

 Line AC     Header AC     Req Ship  06/04/94        Line        0             

                           Prm Ship  06/04/94        Part Val Option DPW       

 AC Lin L                                            PR   Rqst                 

 CD No  S Part Number     Order Qty  Unit Price      UM   Dock   Prm Ship UM Whs

    001 O BOLT-100            75.000            .630 PK          06/04/94 PK BEL

    002 O BOLT-200            60.000            .530 EA          06/04/94 PK BEL

                                                                               

                                                                                

                                                                               

                                                                               

                                                                               

                                                                               

                                                                               

                                                                               

                                                                                

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                     F7=Header           F8=Copy Order       F11=Recap         

 F18=Rapid Entry     F21=Cust Part List  F22=End Order       F24=More Keys     

 

 

The multi-line provides rapid entry of sales order detail lines.  It may be used to perform order entry functions.  Part number and order quantity are the only required entries for each line.

COMPANY/WAREHOUSE

Display only.  The selling company/warehouse combination that is associated with this order.

CURRENCY CODE

Display only.  The currency code is defaulted for the customer.  It determines the exchange rate used for the order.

ORDER

Display only.  The order number of the sales order.

TYPE

Display only.  The sales order type.  Valid values are defined on Reference File category 401.

BILL-TO CUSTOMER NUMBER/CUSTOMER NAME

Display only.  The customer that will be billed for the order.

ORDER STATUS

Display only.  The status of the sales order.  Valid values are defined on Reference File category 403.

SHIP-TO CUSTOMER NUMBER/CUSTOMER NAME

Display only.  The customer to which the ordered goods will be shipped.

STORE NUMBER

Display only.  This field is used to reference the ship-to customer's store number.  If entered on the Customer Master File, it will be defaulted into this field.  It can be overridden on the Sales Order Maintenance Header screen.

LINE ACTION CODE

Optional.  Enter a valid, two-digit code that corresponds to the window you want to display.  If you enter an action code in this field, a separate window will display for each line in the order.  For example, if you enter action code DT to see the order line date window, that window will display separately for each line on the order (e.g. 10 order lines, 10 windows).  If you wish to see header level windows, enter an action code in the Header Action Code field.  Windows are defined on Reference File category 032.  The default window (action code DF) contains all fields that can be displayed for that window.  Custom windows also use action codes.  Those windows contain one or more of the fields included on the default window.

HEADER ACTION CODE

Optional.  Enter a valid, two-digit code that corresponds to the window you want to display.  If you enter an action code in this field, a window will display for the order header.  If you wish to see a separate window for each line in the order, enter an action code in the Line Action Code field.  Windows are defined on Reference File category 032.  The default window (action code DF) contains all fields that can be displayed for that window.  Custom windows also use action codes.  Those windows contain one or more of the fields included on the default window.

REQUIRED SHIP DATE

Required.  Indicates the date that you must ship an order's goods so that they arrive at the customer's dock by the requested dock date.  If a requested dock date is entered, the required ship date is calculated by subtracting the external lead time from the requested dock date.  If the requested dock date is blank, the required ship date is calculated by adding the internal lead time to the current date.  You decide which internal and external lead time to use on Reference File category 412.

PAGE FOR LINE

Optional.  If you enter a line number in this field, the screen that contains that line number will be displayed.  For example, if you enter line 13, the second page of order lines will display because line 13 is on the second page.  Your cursor will not be on line 13, it will be on the first enterable field on the screen.

PROMISED SHIP DATE

Required.  The Promised Ship Date field as it appears on the header screen.  Used to define the date when goods should be shipped to the customer.  This date is also used for analysis of inventory availability in the Requirements Planning and Master Scheduling modules.  If this field is updated, the change will not alter the line promised ship date for a configured part after a manufacturing order has been created for that part.

PART VALIDATION OPTION

Optional.  If this field is not blank on the Customer Master Address File, then it must be validated against Reference File category G89.  If it is blank, then the default validation sequence will be used.  The part must exist on the Part Master File and is validated according to the part validation sequence on the reference file category.

ACTION CODE

Optional.  Enter a valid, two-digit code that corresponds to the window you want to display.  Windows are defined on Reference File category 032.  The default window (action code DF) contains all fields that can be displayed for that window.  Custom windows also use action codes.  Those windows contain one or more of the fields included on the default window.

LINE NUMBER

Display only.  The sales order line number.  This allows you to see the order line being maintained.

LINE STATUS

Optional.  Used to display the life cycle status of the sales order line that is being added or maintained.  The line status is protected whenever adding an order line.  The line status can only be changed to a C (closed) in a change transaction.  The line status cannot be changed to a C if active releases exist for the line.  The default value is O (open).  A status of R (released) is displayed for lines that have had inventory released.   A status of T (partially shipped) is displayed for lines that have been partially shipped.

PART NUMBER

Required.  This field is used to define the item being sold.  The item must have a part status that is valid for quote orders and sales orders, as defined on Reference File category D88.  All part types are valid except planning and non-stock.

ORDER QUANTITY

Required.  This field is used to define the quantity requested for the item.  The order quantity must be entered unless the item is a reference item.  The order quantity cannot be negative.

UNIT PRICE

Optional.  This field is used to define the unit price of each item.  If the unit price is not entered, it is calculated using the price code and the base price from the warehouse balance record for the part.  The unit price cannot be negative and cannot change if the firm price code is Y.

If the VAT Included flag on the header is set to Y, the price entered in this field must include VAT.  Note that this condition applies only in VAT environments.

If this line represents a gift (pricing code = 8) and VAT will be charged to the customer on gifts (as specified on the header), this field contains the value of the gift.  This value is used to calculate VAT; it is not included in the sales total.

PRICING UNIT OF MEASURE

Optional.  This field is used to define the unit of measure associated with the unit price.  The value must be defined on Reference File category 005.

REQUESTED DOCK DATE

Optional.  Indicates the date the customer wants the goods to arrive on their dock.  If entered, this date must be greater than or equal to the order date.  This date, if entered, is used in calculating the required ship date.

PROMISED SHIP DATE

Optional.  This field is used to define the promised ship date for this line.  Used to define the date when goods should be shipped to the customer.  This date is also used for analysis of inventory availability in the Requirements Planning and Master Scheduling modules.

UNIT OF MEASURE

Optional.  This field is used to define the unit of measure associated with the order quantity.  If not entered, the order unit of measure defaults to the selling unit of measure for the part.

WAREHOUSE

Optional.  This is the warehouse from which goods will be shipped.  It is entered if the sourcing warehouse for the line is different from the selling warehouse entered on the Function Select screen.  The default warehouse can be defined for the customer on the Customer Master file.  This customer default will override the selling warehouse default.  If the relief code on the Header screen is M (manufacturing balance) the sourcing warehouse (at the line level) must be a manufacturing warehouse.  If the line is being shipped direct, this warehouse must be the same as the selling warehouse.  To access the Available to Promise Inquiry (MS830E) screen for this warehouse, enter 'AP' in the action code field and press the Status Inquiry key (F14).

COMMAND KEYS

Enter - Validate entered values.

F4    - Used to list valid values for field prompted.

F7    - Used to display the Sales Order Maintenance Header Screen (OP100S02).

F8    - Used to copy information from a quote order, standing order, an existing sales order, or sales history when entering new orders.

F11   - Used to display Sales Order Recap screen (OP100S05).

F13   - Cancel the order that is currently being displayed (add transactions only).

F14   -Used in conjunction with the AP, PA, and ST action codes to determine availability of the part.

F15   - Clear all fields that you have just entered in order to enter new data.

F18   - Used to toggle between full entry of all data or entry of only parts and quantities on the subfile.

F21   - Displays the list of valid values for Customer/Item fields.

F22   - Post the transaction.

F24   - Display additional command keys that are valid for the current screen.