WILLIAMS CO 001 ORDER PROCESSING BEF 6/03/94
DSP01 WHS BEL POSTBILLING AND MEMO ENTRY RECAP
Bill-to A-1 A-1 SERVICE Ord-by
Ship-to A-1 A-1 SERVICE Doc No 00002698 Type IN
Line L Rsn Stk Loc B
Sel S Part Number Ship Qty UM Extended Price Whs Cde Lot No T
001 O BOLT-100 75.000 PK 47.25 BEL 00 NOPRLOC D
* PURCHASING PART
002 O BOLT-200 50.000 PK 265.00 BEL 00 NOPRLOC D
* MANUFACTURING PART
Freight Amt 5.20 Grs Sales 312.25
Last line 002 Total Sales 312.25 Total Dsc .00
Total Wgt 8672.50 Tax Amount 56.35
Total Vol 18394.50 Cash Disc .00
Total Unt 125.000 Net Amount 373.80
F5=Multi-Line F7=Header F12=Comments F13=Cancel Billing
F15=Rekey Data F22=End Billing F23=Upd Vol Dsc.
The recap screen is a summary of the information entered for the document. Header information, detail lines, and document totals are displayed. To view the detail screen for a line, type an 'X' in the corresponding Select field and press Enter.
COMPANY/WAREHOUSE
Display only. The selling company and warehouse for the document.
CURRENCY
Display only. The currency used by the customer. All price information on the screen is displayed using this currency.
BILL-TO CUSTOMER NUMBER/CUSTOMER NAME
Display only. The invoice, debit/credit memo, or cash sale will appear on the account for this customer.
ORDERED-BY CUSTOMER NUMBER
Display only. A memo field used to indicate the customer who placed the order.
SHIP-TO CUSTOMER NUMBER/CUSTOMER NAME
Display only. The customer to which the goods were shipped.
DOCUMENT NUMBER
Display only. The unique number assigned to this document by the system. It is used throughout the system to identify the document.
DOCUMENT TYPE
Display only. Indicates whether the document is an invoice, debit memo, credit memo, or cash sale.
SELECT
Optional. To view the detail screen for a line, type an X in this field and press Enter. An asterisk appears in this field if any warning messages have been generated for the line. The messages can be viewed from the detail screen.
LINE STATUS
Display only. Indicates the current status of the line. The status of a line can be changed to closed on the detail or recap screen.
PART NUMBER/PART DESCRIPTION
Display only. The item being purchased or returned. All part types are valid except planning and non-stock.
SHIPPED QUANTITY
Display only. The amount of the item included in the shipment. It is expressed in the shipping unit of measure.
SHIPPING UNIT OF MEASURE
Display only. The unit of measure for the shipped quantity.
EXTENDED PRICE
Display only. The total price charged for the line. It is calculated based on the unit price, discount information, and price code entered on the detail screen.
WAREHOUSE
Display only. The sourcing warehouse for the line.
ADJUSTMENT REASON CODE
Display only. The reason the document line was created. Possible values are defined on Reference File category 432.
STOCK LOCATION
Display only. The location from which the items were picked for the shipment or the location to which they will be returned.
LOT NUMBER
Display only. The lot from which the items were picked for the shipment or the lot to which they will be returned.
BALANCE TYPE
Display only. The balance type from which the items were picked for the shipment or the balance type to which they will be returned.
FREIGHT AMOUNT
Optional. Used to enter the freight amount associated with the document. The freight amount cannot be negative. However, a negative amount is used in calculating the net amount for credit memos. The part number associated
If the VAT or GST Included flag on the header is set to 'Y', the freight amount entered here must include VAT and GST charges. MAC-PAC calculates the percentage of the total representing freight and redisplays the net freight, together with its associated VAT or GST amount.
In a GST environment, Reference File category 447 (OP System Defaults 3) determines the minimum freight charged on export orders. On export orders from Canada, GST is charged only if the freight charge is below the minimum amount designated in the minimum freight field.
GROSS SALES
Display only. The total gross sales amount for all items included in the order. This is a sum of the base price multiplied by the order line quantity for all open lines on the order.
LAST LINE NUMBER
Display only. Identifies the last line that was entered. If this line is not displayed on the screen, use the page up and page down keys to view all lines.
TOTAL SALES
Display only. The total sales amount for all items included in the order. This is a sum of the extended prices for all open lines on the order.
TOTAL DISCOUNT
Display only. The total discount amount given to the order. This is a sum of the discount amounts multiplied by the order line quantity for all open lines on the order.
TOTAL WEIGHT
Display only. The total weight of the items shipped on all lines. The weight of each item is retrieved from the Part Master File and multiplied by the ship quantity to give the weight for the line. The weights for all lines are then totaled to give this field. Total weight can be used to determine the correct freight charge as well as in determining a volume discount.
TAX AMOUNT
Display only. The total tax charged for the shipment.
NOTE:
In a GST environment, the system displays the GST Amount field in this area.
CONTROL QUANTITY
Optional. The control quantity was entered on the Function Select screen as a check to ensure that the document was entered correctly. It should match the actual quantity. Any difference represents a data entry error. If the wrong control quantity was entered, type the correct one in this field. If one or more of the line quantities were entered incorrectly, press F5 to return to the multi-line screen.
GOODS AND SERVICES TAX AMOUNT
Display only in GST environment. This field contains the sum of all Goods and Services Taxes (GST) charged on the line detail items.
TOTAL VOLUME
Display only. The total volume of the items shipped on all lines. The volume of each item is retrieved from the Part Master File and multiplied by the ship quantity to give the volume for the line. The volumes for all lines are then totaled to give this field. Total volume can be used to determine the correct freight charge as well as to determine a volume discount.
CASH DISCOUNT
Display only. The cash discount to be applied to this shipment. It is based on the payment terms specified on the header screen.
NOTE:
In a GST environment, the system displays the PST Amount field in this area.
DIFFERENCE
Display only. The difference between the control quantity and the actual quantity. Any difference indicates a data entry error. If the control quantity was entered incorrectly on the Function Select screen, type the correct quantity in the Control Quantity field on this screen. If one or more of the document lines were entered incorrectly, press F6 to return to the multi-line screen.
PROVINCIAL SALES TAX AMOUNT
Display only in GST environment. This field contains the sum of all Provincial Sales Taxes (PST) charged on the line detail items.
TOTAL UNITS
Display only. The total number of units associated on the order. regardless of the unit of measures. Total units can be used in determining a volume discount.
NET AMOUNT
Display only. The total sales amount plus tax amount minus cash discount. The customer will be charged this amount when the order is shipped.
COMMAND KEYS
Enter - Validate screen values.
F5 - Display the multi-line screen (OP130S03).
F7 - Display the header screen (OP130S02).
F12 - Used to display the comments screen (OP130S06).
F13 - Used to cancel the order that is currently being displayed.
F15 - Clear all fields that you have just entered in order to enter new data.
F22 - Used to end processing for the document being displayed.
F23 - Used to update the volume discount applied to this shipment.
|