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Documentation > MAC-PAC Reference Library > Distribution > Order Processing > Screens > Postbilling and Debit/Credit Memo > OP130S5A - Recap

OP130S5A - Recap

 

 

WILLIAMS     CO  001          ORDER PROCESSING                 BEF     6/03/94

 DSP01        WHS BEL      POSTBILLING AND MEMO ENTRY                     RECAP

 Bill-to  A-1          A-1 SERVICE                     Ord-by                  

 Ship-to  A-1          A-1 SERVICE                     Doc No 00002698 Type IN 

 Line L                                                      Rsn  Stk Loc   B  

 Sel  S   Part Number    Ship Qty   UM Extended Price   Whs  Cde  Lot No    T  

 001  O BOLT-100            75.000  PK          47.25   BEL  00   NOPRLOC   D  

  *     PURCHASING PART                                                        

 002  O BOLT-200            50.000  PK         265.00   BEL  00   NOPRLOC   D  

  *     MANUFACTURING PART                                                     

                                                                                

                                                                               

                                                                               

                                                                               

                                                                               

                                                                               

                           Freight Amt           5.20  Grs Sales         312.25

 Last line         002     Total Sales         312.25  Total Dsc            .00

 Total Wgt        8672.50  Tax Amount           56.35                          

 Total Vol       18394.50  Cash Disc              .00                          

 Total Unt        125.000  Net Amount          373.80                          

 F5=Multi-Line       F7=Header           F12=Comments        F13=Cancel Billing

 F15=Rekey Data      F22=End Billing     F23=Upd Vol Dsc.                       

                                                                               

 

 

The recap screen is a summary of the information entered for the document.  Header information, detail lines, and document totals are displayed.  To view the detail screen for a line, type an 'X' in the corresponding Select field and press Enter.

COMPANY/WAREHOUSE

Display only.  The selling company and warehouse for the document.

CURRENCY

Display only.  The currency used by the customer.  All price information on the screen is displayed using this currency.

BILL-TO CUSTOMER NUMBER/CUSTOMER NAME

Display only.  The invoice, debit/credit memo, or cash sale will appear on the account for this customer.

ORDERED-BY CUSTOMER NUMBER

Display only.  A memo field used to indicate the customer who placed the order.

SHIP-TO CUSTOMER NUMBER/CUSTOMER NAME

Display only.  The customer to which the goods were shipped.

DOCUMENT NUMBER

Display only.  The unique number assigned to this document by the system.  It is used throughout the system to identify the document.

DOCUMENT TYPE

Display only.  Indicates whether the document is an invoice, debit memo, credit memo, or cash sale.

SELECT

Optional.  To view the detail screen for a line, type an X in this field and press Enter.  An asterisk appears in this field if any warning messages have been generated for the line.  The messages can be viewed from the detail screen.

LINE STATUS

Display only.  Indicates the current status of the line.  The status of a line can be changed to closed on the detail or recap screen.

PART NUMBER/PART DESCRIPTION

Display only.  The item being purchased or returned.  All part types are valid except planning and non-stock.

SHIPPED QUANTITY

Display only.  The amount of the item included in the shipment.  It is expressed in the shipping unit of measure.

SHIPPING UNIT OF MEASURE

Display only.  The unit of measure for the shipped quantity.

EXTENDED PRICE

Display only.  The total price charged for the line.  It is calculated based on the unit price, discount information, and price code entered on the detail screen.

WAREHOUSE

Display only.  The sourcing warehouse for the line.

ADJUSTMENT REASON CODE

Display only.  The reason the document line was created.  Possible values are defined on Reference File category 432.

STOCK LOCATION

Display only.  The location from which the items were picked for the shipment or the location to which they will be returned.

LOT NUMBER

Display only.  The lot from which the items were picked for the shipment or the lot to which they will be returned.

BALANCE TYPE

Display only.  The balance type from which the items were picked for the shipment or the balance type to which they will be returned.

FREIGHT AMOUNT

Optional.  Used to enter the freight amount associated with the document. The freight amount cannot be negative.  However, a negative amount is used in calculating the net amount for credit memos.  The part number associated

If the VAT or GST Included flag on the header is set to 'Y', the freight amount entered here must include VAT and GST charges.  MAC-PAC calculates the percentage of the total representing freight and redisplays the net freight, together with its associated VAT or GST amount.

In a GST environment, Reference File category 447 (OP System Defaults 3) determines the minimum freight charged on export orders.  On export orders from Canada, GST is charged only if the freight charge is below the minimum amount designated in the minimum freight field.

GROSS SALES

Display only.  The total gross sales amount for all items included in the order.  This is a sum of the base price multiplied by the order line quantity for all open lines on the order.

LAST LINE NUMBER

Display only.  Identifies the last line that was entered.  If this line is not displayed on the screen, use the page up and page down keys to view all lines.

TOTAL SALES

Display only.  The total sales amount for all items included in the order.  This is a sum of the extended prices for all open lines on the order.

TOTAL DISCOUNT

Display only.  The total discount amount given to the order.  This is a sum of the discount amounts multiplied by the order line quantity for all open lines on the order.

TOTAL WEIGHT

Display only.  The total weight of the items shipped on all lines.  The weight of each item is retrieved from the Part Master File and multiplied by the ship quantity to give the weight for the line.  The weights for all lines are then totaled to give this field.  Total weight can be used to determine the correct freight charge as well as in determining a volume discount.

TAX AMOUNT

Display only.  The total tax charged for the shipment.

NOTE:

In a GST environment, the system displays the GST Amount field in this area.

CONTROL QUANTITY

Optional.  The control quantity was entered on the Function Select screen as a check to ensure that the document was entered correctly.  It should match the actual quantity.  Any difference represents a data entry error.  If the wrong control quantity was entered, type the correct one in this field.  If one or more of the line quantities were entered incorrectly, press F5 to return to the multi-line screen.

GOODS AND SERVICES TAX AMOUNT

Display only in GST environment.  This field contains the sum of all Goods and Services Taxes (GST) charged on the line detail items.

TOTAL VOLUME

Display only.  The total volume of the items shipped on all lines.  The volume of each item is retrieved from the Part Master File and multiplied by the ship quantity to give the volume for the line.  The volumes for all lines are then totaled to give this field.  Total volume can be used to determine the correct freight charge as well as to determine a volume discount.

CASH DISCOUNT

Display only.  The cash discount to be applied to this shipment.  It is based on the payment terms specified on the header screen.

NOTE:

In a GST environment, the system displays the PST Amount field in this area.

DIFFERENCE

Display only.  The difference between the control quantity and the actual quantity.  Any difference indicates a data entry error.  If the control quantity was entered incorrectly on the Function Select screen, type the correct quantity in the Control Quantity field on this screen.  If one or more of the document lines were entered incorrectly, press F6 to return to the multi-line screen.

PROVINCIAL SALES TAX AMOUNT

Display only in GST environment.  This field contains the sum of all Provincial Sales Taxes (PST) charged on the line detail items.

TOTAL UNITS

Display only.  The total number of units associated on the order. regardless of the unit of measures.  Total units can be used in determining a volume discount.

NET AMOUNT

Display only.  The total sales amount plus tax amount minus cash discount.  The customer will be charged this amount when the order is shipped.

COMMAND KEYS

Enter - Validate screen values.

F5    - Display the multi-line screen (OP130S03).

F7    - Display the header screen (OP130S02).

F12   - Used to display the comments screen (OP130S06).

F13   - Used to cancel the order that is currently being displayed.

F15   - Clear all fields that you have just entered in order to enter new data.

F22   - Used to end processing for the document being displayed.

F23   - Used to update the volume discount applied to this shipment.