WILLIAMS CO 001 ORDER PROCESSING BEF 5/05/95
DSP01 WHS BEL POSTBILLING AND MEMO ENTRY MULTI-LINE
Bill-to A-1 A-1 GOLF WORLD
Ship-to A-1 A-1 GOLF WORLD Doc No 00003269 Type IN
L Ship Qty/ B Rsn Pr Pr
Line S Part Number/Lot Job No UM Stk Loc T Whs Cde Unit Price UM Cd
001 O AB0001 1.000 EA BEL DD .000 EA 6
F4=Prompt F5=Detail F7=Header F11=Recap
F13=Cancel Billing F15=Rekey Data
The multi-line screen provides rapid entry of invoice, debit/credit or cash sale document lines. It may be used in addition to the Postbilling and Debit/Credit Memo Entry Line Detail Screen to perform postbilling change functions. Part number and ship quantity are the only required entries for each line.
COMPANY/WAREHOUSE
Display only. The selling company/warehouse for this document. It was entered on the Function Select screen.
CURRENCY
Display only. Any price information entered on this screen should be entered in this currency.
BILL-TO CUSTOMER NUMBER/CUSTOMER NAME
Display only. The invoice, debit/credit memo, or cash sale will appear on the account for this customer.
SHIP-TO CUSTOMER NUMBER/CUSTOMER NAME
Display only. The customer to which the goods were shipped.
DOCUMENT NUMBER
Display only. The document number is assigned by the system.
DOCUMENT TYPE
Display only. The decode indicating whether an invoice, debit memo, credit memo, or cash sale is being entered.
LINE NUMBER
Display only. The unique, sequential number assigned by the system to the document line.
LINE STATUS
Optional. Used to define the line status of the line that is being added or maintained. The line status must be blank or O (open) for a line add. The line status can only be changed to a C (closed) in a change transaction. The default value is O.
PART NUMBER
Required. Used to define the item that is entered for the line. This part must not be a non-stock or planning part.
LOT NUMBER
Optional. Used to identify the lot from which the item was picked for shipment. If the lot is on hold, an error message is displayed and the lot number is reverse imaged. No inventory may be issued from or received into a lot that is on hold.
SHIP QUANTITY
Required. Used to define the quantity shipped or re turned for the line. The ship quantity must be entered unless the item is a reference item. The ship quantity cannot be negative.
JOB NUMBER
Displayed only if the Job Control module is installed. Required or Optional depending on the value of the inventory reduce flag corresponding to the specified reason code. The job number associated with this line. For job controlled parts, if the inventory reduce flag corresponding to the reason code is Y (defined on Reference File category 432) then a job number must be entered. The job number must exist on the Job Master File and cannot have a status of closed (C) or costing closed (Z).
SHIPPING UNIT OF MEASURE
Optional. Used to define the unit of measure associated with the ship quantity. If not entered, the shipping unit of measure defaults to the selling unit of measure for the item.
STOCK LOCATION
Optional. Used to define the location from which the item was picked for shipment or to which it will be returned. If this field is not entered, the value entered on the header screen will be used. If no stock location was entered on the header screen, the location from the item's warehouse balance record is used. The stock location cannot be blanks unless the item is a reference item or the shipment type is direct.
BALANCE TYPE
Optional. Used to define the balance type from which the item was picked for shipment or to which it will be re turned. The balance type cannot be blanks unless the item is a reference item or the shipment type is direct.
WAREHOUSE
Optional. This is the sourcing warehouse for the line. It is entered if the sourcing warehouse for the line is different than the selling warehouse entered on the Function Select screen. If the shipment type is direct, this warehouse must be the same as the selling warehouse.
REASON CODE
Optional. Used to identify an adjustment code associated with the line. If not entered, the reason code entered on the header screen is used.
UNIT PRICE
Optional. Used to define the unit price of each part. The unit price cannot be changed if the firm price code is Y - Yes. The unit price cannot be negative. The unit price is the base price minus all discount amounts applied to the sales order line.
If the VAT or GST Included flag on the header is set to Y - Yes, the price you enter in this field must include the VAT or GST. Note that this applies only to VAT and GST environments.
If this line represents a gift (pricing code = 8) and VAT will be charged to the customer on gifts (as specified on the header), this field contains the value of the gift. The system uses this value to calculate the VAT; it is not included in the sales total. Currently, GST does not have a 'GST on gifts'.
PRICE UNIT OF MEASURE
Optional. Used to define the unit of measure associated with the unit price.
PRICE CODE
Optional. The price code is used in calculating the unit price if the unit price is not entered. The price code must exist on Reference File category 415. Once a pricing method is established, prices will be recalculated only if the price code is '9' (for contract pricing) or if it is changed to either '9', 'A', '6', or blanks. It cannot be changed if the Firm Price flag is set to Y - Yes. Must be '6' (manual) or '8' (gift) in Value Added Tax (VAT) or Goods and Services Tax (GST) environments where VAT or GST is included in the price. Optional in all other circumstances. If the order uses price list pricing, this field will be set to 'A' (price list).
COMMAND KEYS
Enter - Validate screen values.
F4 - Used to display valid values for field prompted.
F5 - Used to display the line detail screen for a specific line. This allows maintenance to be performed on a line that has already been posted.
F7 - Used to display the header screen (OP130S02).
F11 - Used to display the recap screen (OP130S05).
F13 - Cancel the shipment that is currently being displayed.
F15 - Clear all fields that you have just entered in order to enter new data.
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