WILLIAMS CO 001 ORDER PROCESSING 1/01/95
DSP01 WHS BEL POSTBILLING AND MEMO ENTRY HEADER
Doc No 80000170 Ord-by Type IN
Bill-to A-1 Ship-to A-1
A-1 GOLF WORLD A-1 GOLF WORLD
345 SLICE DRIVE 345 SLICE DRIVE
MYRTLE BEACH, SC 70707 MYRTLE BEACH, SC 70707
BELGIUM BEL BELGIUM
FOB FB FREE ON BOARD Terms CD Cash on Delivery
Ship Via VAN VAN DELIVERY Route R2 Shipment Route£2
Slspsn1 SL2 Mark Holmes Slspsn2
Cust PO Shipping Doc
Ord Cls REG RMA No Ship Rsn SA SALES
Comments N Ship Typ W WAREHOUSE VAT on Gifts Y
Doc Date 14/01/95 Inv Fmt P SA No VAT Decl Pt 1
Ship Date 14/01/95 Inv Rel I ESL Cat Incl Y VAT included N
Due Date 02/03/95 Pmt Trms P1 7,000 % 010 030 EOM AN SUSP
Disc Date 24/01/95 Prc Date 14/01/95 Hm/Exp H HOME
Ord Date 14/01/95 Stk Loc A/R Code A1 Curr Cd BEF BELGIAN FR
Ref No Rsn Code 01 SHIPPING Exch Rte 1.00000
F4=Prompt F13=Cancel Billing F15=Rekey Data
F18=Discount Detail F19=Ord-by Customer
The header screen displays invoice, debit/credit memo, or cash sale document header information. The information on the header screen is used to format the open item header record. Default values are initially displayed and these values may be overridden.
COMPANY/WAREHOUSE
Display only. The selling company/warehouse for the document being entered. This information was entered on the Function Select screen.
DOCUMENT NUMBER
Display only. This number will be used to access the invoice, debit memo, credit memo, or cash sale throughout the system. Document numbers are assigned by the system.
ORDERED-BY CUSTOMER NUMBER
Optional. A memo field indicating the customer who placed the order. To view the mailing address for this customer, press F19. The field is validated only if the validate option is specified on Reference File category 447. If the field is validated, any customer entered in the field must have sales information defined on the Customer Master File.
ORDER TYPE
Display only. Indicates whether the order is a regular customer order, a blanket order, or a backorder. Decodes for the order type are defined on Reference File category 401.
BILL-TO CUSTOMER NUMBER
Display only. The invoice, debit/credit memo, or cash sale will appear on the account of this customer. It was specified on the Function Select screen.
BILL-TO CUSTOMER NAME
Display only. The name of the customer who will pay for or receive credit for this document. It was retrieved from the Customer Master File.
BILL-TO ADDRESS
Required. The address where the document will be sent. It defaults from the bill-to customer's Customer Master File record but can be changed. Any change will only affect this document; the Customer Master will not be changed:
Line 1 - Contains the first line of the address.
Line 2 - Contains the second line of the address.
Line 3 - Contains either a third, free-format address line or formatted fields for city, state, and zip code. The format of line 3 is determined by the address format specified on Reference File category 133. If city, state, and zip code are displayed (US address format), valid state codes are defined on Reference File category 326. If you are using US address format for a Canadian customer, leave two spaces at the beginning of the zip code field.
Line 4 - Country code and description. Valid country codes are defined on Reference File category 007.
SHIP-TO CUSTOMER NUMBER
Required. The customer to which the goods were shipped. It was specified on the Function Select screen.
SHIP-TO CUSTOMER NAME
Required. The customer name to be printed on the shipping documents. This field defaults from the ship-to customer's Customer Master File record. It can be changed. The change will affect only documents for this item; the Customer Master File will not be changed.
SHIP-TO ADDRESS
Required. The ship-to address is printed on sales order paperwork. The information defaults from the Customer Master File for the ship-to customer. However, it can be changed. Four lines are used to specify the address:
Line 1 - Contains the first line of the address. No validation is performed.
Line 2 - Contains the second line of the address. No validation is performed.
Line 3 - Contains either a third, free-format address line or formatted fields for city, state, and zip code. The format of line 3 is determined by the address format specified on Reference File category 133. If city, state, and zip code are displayed (US address format), then the state code must be defined on Reference File category 326. If you are using US address format for a Canadian customer, leave two spaces at the beginning of the zip code field.
Line 4 - Country code and description. The entered country code must be defined on Reference File category 007. The description associated with the code is retrieved from the Reference File and displayed on the screen.
FREE ON BOARD CODE
Required. Used to define the FOB terms for the shipment. The description associated with this code will be printed on document paperwork.
SHIPMENT TERMS CODE
Required. Used to define delivery terms for the shipment. The description associated with this code will be printed on document paperwork.
SHIP VIA CODE
Required. Used to define the method for shipping the order. The description associated with this code will be printed on document paperwork.
SHIPMENT ROUTE
Required. Used to define the route to be used for shipping the order. The description for the code will be printed on document paperwork.
SALESPERSON CODE 1 and 2
Salesperson 1 is required; Salesperson 2 is optional. Associates salesperson(s) with the document. The description for this code will be printed on document paperwork. Codes must be defined on Reference File category 315. The values in these fields will default to the salesperson fields for each line. The salesperson for each line can be changed on the line detail screen. The Sales Analysis module analyzes orders based on the salesperson for each line, rather than for the order header.
CUSTOMER PURCHASE ORDER NUMBER
Optional. Used as a reference to the customer's purchase order number. This value is displayed on document paperwork.
SHIPPING DOCUMENT
Optional. Used as a reference to the shipping document number associated with the shipment. This is a memo field only.
ORDER CLASS
Optional. Used to determine which Accounts Receivable sales order account will be credited when this order is booked. Valid values are defined on Reference File category D36. Accounts Receivable accounts are defined on Reference File category 302.
RMA NUMBER
Optional. This is the number that will be used throughout the system for tracking a customer's returned merchandise. No validation is performed against this field.
SHIP REASON CODE/DESCRIPTION
Required. Used to specify the reason why an order is being shipped. The ship reason code defaults from Reference File category 413, but you may override it. If changed, the new ship reason code will be validated against Reference File category M11. The description associated with this code will be printed on shipment paperwork.
COMMENT FLAG
Required. Must be Y (yes) or N (no). This field is used to indicate if header comments are to be added/changed.
SHIPMENT TYPE
Required. Used to indicate whether the shipment is to be made from the warehouse or directly from the vendor. If the relief code is from the manufacturing balance (M) then the shipment type must be a warehouse ship. Because the shipment type is defined at the line level, the value of this field may vary from that on each order line.
NOTE:
In Value Added Tax (VAT) environments, the system displays this field as VAT On Gifts. Otherwise, the system displays this field as Exempt.
TAX EXEMPT CERTIFICATE NUMBER
Optional. The system uses this field to define the customer tax exempt number (in a US tax environment) or PST exempt number (in a GST environment.) The system does not perform validation on this field.
VAT ON GIFTS
Display only. (Displayed only in VAT environments.) This field determines if the system charges the customer a value added tax (VAT) on any gifts. Valid values are 'Y' (yes) and 'N' (no). If you enter 'Y', you must enter the value of the gift item on the appropriate line; the system does not include the value in the sales total. The system defaults this field from the parent sales order header. On that screen, you must set this field to 'N' for export customers (Home/Export field = 'E').
DOCUMENT DATE
Required. Used to define the document date of the document being entered. The document date must fall within the valid range of accounting dates that are listed on Reference File category 336.
INVOICE DOCUMENT FORMAT
Required. This field indicates the format in which the invoice will be generated. Document format codes are maintained on Reference File category G61. The default value for this field is retrieved from the Customer Master File. Valid values are:
P - Print on paper only
E - Electronic transmission only
B - Both paper and electronic format
This field must be 'P' if the customer is not setup as an EDI customer. A value of 'N' is only valid for BOLs.
SALES ANALYSIS NUMBER
Optional. Used to classify sales for sales analysis purposes.
NOTE:
In VAT environments, the system displays the VAT Declaration Point field. In GST environments, the system displays the Province Sales Tax Code field. Otherwise, the system displays the State Tax Code field.
STATE TAX CODE/PROVINCE SALES TAX CODE
Required if Vertex is installed in a US tax environment. (Field is State or PST Code depending on the environment. This field is not displayed in a VAT environment.) The system uses this field to define the state tax or province sales tax (in a GST environment) applied to this release. If you leave this field blank, the system sets the tax rate to zero.
VAT DECLARATION POINT
Display only. This field displays only in VAT environments:
1 - VAT declared when the invoice is created;
2 - VAT declared when the payment is made.
SHIP DATE
Required. Used to define the ship date for the document being entered. The ship date must not be greater than today's date.
INVOICE RELEASE CODE
Required. This field indicates when the document will be printed. Valid release codes are maintained on Reference File category 444. Valid values are:
H - Hold indefinitely. The document will not be printed until the release code is changed.
I - Immediate. The document will be printed immediately after the shipment is entered.
N - End-of-day. The document will be printed along with other documents during end-of-day processing.
The default for this value is retrieved from the Customer Master File (which defaults from Reference File category 029).
NOTE:
In Value Added Tax (VAT) environments, the system displays VAT Included in this field. In Goods and Services Tax (GST) environments, the system displays the GST Included field. Otherwise, the system displays the County Tax Code field.
ESL CATEGORY
Optional. This field will only be validated in a VAT environment if the ESL/SSD flag on Reference File category 133 is set to ‘Y’. This field is used for information purposes, but it will be validated against Reference File category M09. It allows you to distinguish between four type of ESL transactions:
1 - Intracommunity dispatches other than those used to perform a service.
2 - Intracommunity dispatches used to perform a service.
3 - Intracommunity dispatches from your home country to another EC country in order to undergo a service.
4 - Triangulation dispatches.
INCLUDE ON ESL
Required. This field will only be validated in a VAT environment if the ESL/SSD flag on Reference File category 133 is set to ‘Y’. This field is defaulted to ‘Y’. If allows you to exclude a transaction from the ESL report. Valid values are:
Y - Yes, print the transaction on the ESL transaction.
N - No, do not print the transaction on the ESL transaction.
VAT INCLUDED/GST INCLUDED
Display only. Indicates if VAT or GST is already included in the prices entered for each line of the order. Valid values are 'Y' (yes) and 'N' (no). If VAT or GST is included in the price, you must manually enter the VAT for any gift items (there is no 'GST on gifts'.) The system defaults the value in this field from the Customer Master File. The field must be 'N' for export customers (Home/Export field = 'E').
COUNTY TAX CODE
Optional. This field defines the county tax for this document.
DUE DATE
Required. Used to identify the due date of the document. This date is calculated based on the payment terms, but it may be overridden. The due date cannot be less than the document date.
PAYMENT TERMS CODE
Optional. Used to define the payment terms for the document. The cash discount percent is calculated using the value added tax amount and the net sales amount. If the VAT declaration point is '2' and the company/location exists on Reference File category M12 with the Payment Time VAT Review flag set to 'Y', payment terms or installments cannot be linked to a draft payment type.
NOTE:
In VAT and GST environments, the system displays the Authorization Number field. Otherwise, the system displays the City Tax Code field.
CITY TAX CODE
Optional. Used to define the city tax to be applied to this order. If the city tax code is not entered, the city tax rate will be zero. This field is not displayed for VAT environments.
AUTHORIZATION NUMBER
Required. This field is required if an exonerated or suspended VAT code is used for any line of the sales order (only exonerated is valid in a GST environment.) This field contains the authorization number provided by the tax authority that granted the exoneration or suspension. In a VAT environment if ESL/SSD processing is used when an EC transaction is identified, then this field will contain the VAT registration number of the Bill-to customer in the Ship-to country.
DISCOUNT DATE
Required. Used to identify the date the cash discount was applied to the order. A discount date cannot be entered if the customer's Allow Discounts flag is N. The date is calculated based on the document date and payment terms, but it can be overridden. The discount date cannot be less than the document date or greater than the due date.
PRICING DATE
Display only. Indicates the date the order header was priced. This header pricing date can default from the system date, the order date , the customer requested date, or the promised ship date depending on the defaults setup on Reference File category 412. Note: The order line pricing date can vary from the header pricing date.
HOME/EXPORT FLAG
Optional. Used for VAT environments. This flag defines the customer as either home, export or exempt. Value added taxes are applied to home customers only. For a shipment in an EC country, the flag should be set to ‘Y’ and an exonerated VAT should be used.
ORDER DATE
Required. Used to identify the date of order receipt. The order date cannot be greater than the current date.
STOCK LOCATION
Optional. Used to define the stock location at the header level. If a stock location is not entered for a line, it will default to this stock location.
A/R CODE
Required. The accounts receivable code is used to determine the accounts receivable account in which the transaction receivable amount will be recorded. The default value is retrieved from the customer master file.
CURRENCY CODE
Display only. This code is defaulted from the entered customer. The currency code determines the exchange rate to be used for the document.
REFERENCE DOCUMENT NUMBER
Optional. The first two digits of this field present the document type. The last eight digits of this field represent the document number. Provides a reference to another document or sales order. If a reference number is entered for an invoice, debit memo, or cash sale document it is not validated. If a reference number is entered for a credit memo, validation depends on Reference File category 413.
REASON CODE
Required. Used to identity an adjustment code associated with the document. For invoices and cash sales, the adjustment reason code defaults to the reason code on the OP system defaults record. This code must exist on Reference File category 432.
EXCHANGE RATE
Required (multi-currency environments). Used to define the currency exchange rate associated with the document. The exchange rate must not be changed if the currency code is blank.
COMMAND KEYS
Enter - Validate entered values.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F11 - Used to display the recap screen (OP130S05).
F13 - Used to cancel the order that is currently being displayed (used for add transactions only).
F15 - Clear all fields that you have just entered in order to enter new data.
F18 - Display detailed discount information the Postbilling Header Window (PBHEADER).
F19 - Display the mailing address for the ordered-by customer.
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