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Documentation > MAC-PAC Reference Library > Distribution > Order Processing > Screens > Open Order Shipping and Billing Entry > OP120S05 - Line Detail

OP120S05 - Line Detail

 

 

WILLIAMS     CO  001          ORDER PROCESSING                 BEF     1/19/96

 DSP01        WHS BEL    OPEN ORDER SHIPPING/BILLING                LINE DETAIL

 Bill-to  C01          ANDERSEN MANUFACTURING            000232 00 002 Type REG

 Ship-to  C01          ANDERSEN MANUFACTURING                  Order Status OPN

                                                                               

 Line      002             Status O  OPN              Part Type  PUR           

 Part      PO-PART-01      PURCHASING PART DESC 1     PURCHASING PART DESC 2   

 Order Qty     200.000     Base Prc              .000 Price List     PRICELIST2

 Resv Qty         .000     Unit Prc              .000 Price UM        EA       

 BO Qty        200.000     Ext Prc               .00  Cust Line Dsc   .10000   

 Ship Qty         .000     Unit Cost           .00000 G/M Percent     99.999-  

 Order UM   PK                                        Prc Date        05/17/94 

 Slspsn1  SL1  CRAGAR'S SALESPERSON      Slspsn2                               

 Cust Part                                 Price Cd  6   Ship Qty              

 Part Msg                                  Firm Prc  N   Ship UM               

 Whs        BEL MANUFACTURING SITE 1       Apply Dsc Y   Stk Loc               

 Ship Via   BOX1 Small Box                               Bal Type              

 Route      R3  Shipment Route#3           Fill Cd       Lot No                

 Ship Date  01/19/96                       Plan/Unpl P   Job No                

 Cust PO Ln 00000000001                    Ship Typ  W   VAT Cd      V1 .15000 

 Comments   N  Rsn Code      Cash Disc Y                 VAT on Gifts N        

 F4=Prompt           F5=Multi-Line       F7=Header           F11=Recap         

 F12=Comments        F13=Cancel Shipment F15=Rekey Data      F24=More Keys     

                                                                              +

 

This is the line detail screen for the following conversations:

Open Order Shipping/Billing

Open Order Billing

Open Order Shipping Exceptions

The Open Order Shipping/Billing conversation allows you to simultaneously ship and bill an individual order shipment (shipping/billing mode).  The Open Order Billing conversation allows you to bill an order shipment that has been shipped, but not billed, using the Shipping Workbench (billing mode).  The Open Order Shipping Exceptions conversation allows you to enter shipping exceptions from the Shipping Workbench (exceptions mode).

The line detail screen is used to maintain shipment detail information.  This screen may be used in addition to the multi-line screen when additional information is required.

The information displayed fully describes the line, including price information.  Shipping and pricing information can be maintained in shipping/billing and exceptions modes.  In billing mode, this same information can only be maintained for reference parts.  To maintain shipping and pricing information, the shipping quantity must first be entered on the multi-line screen.

When pricing information is maintained in exceptions mode, file updates will not occur until billing is indicated using the Shipping Workbench.

COMPANY/WAREHOUSE

Display only.  The sourcing company and warehouse for this order line.

CURRENCY

Display only.  The currency associated with the customer.  If this currency is different than the base currency for the selling company/location, this currency code determines which exchange rate will be used to convert financial data.  Price information on the screen is displayed in this currency.

BILL-TO CUSTOMER NUMBER/CUSTOMER NAME

Display only.  The customer that will be billed for the order.

ORDER SHIPMENT NUMBER

Display only.  The order shipment for which shipping/billing information is being maintained.  It was specified on the Function Select screen.

ORDER TYPE

Display only.  Indicates if the order is a regular customer order, a blanket order release, or a backorder release.

SHIP-TO CUSTOMER NUMBER/CUSTOMER NAME

Display only.  The customer to which the ordered goods will be shipped.

ORDER STATUS

Display only.  Indicates if the order is open, partially shipped, fully shipped, or closed.  Order status codes are defined on Reference File category 403.

LINE NUMBER

Display only.  The sales order line for which shipping/billing information is being maintained.

LINE STATUS

Required.  The status of the sales order line that is being maintained.  The line status code can only be changed to C (closed) on this screen when in Order Shipping/Billing or Open Order Shipping Exception modes.  The status cannot be changed to closed if in Open Order Billing mode.  Reference parts may be changed to S (shipped) to indicate that the customer will be billed for the part even if its ship quantity is zero.  Other screen values cannot be changed when the line status has been changed to closed.

PART TYPE

Display only.  The part type for the item ordered on this line.  The part type is retrieved from the item's Part Master File.

PART NUMBER/PART DESCRIPTION

Required.  These fields are used only to change part descriptions for nonstandard parts.

ORDER QUANTITY

Display only.  The quantity of the item that was requested.

BASE PRICE

Display only.  Indicates the base price used for the part associated with the shipment line.  The base price can come from a contract, a price list, the Warehouse Balance file, or be manually entered.  This is the price of an item before any of the discounts are applied.  If discounts are used they are applied to the base price.

PRICE LIST

Optional.  Indicates the price list or price list template, if one was used, for the order shipment line.  The line was only priced using the price list if the Price Code is set to A - Price List Pricing.  The price list defaults from the ship-to customer; or if it is blank, from the bill-to customer.  If no default is found in either customer, the price list will default based on templates using Reference File category G86.  The price list cannot be changed if the Firm Price flag is set to Y - Yes.

RESERVED QUANTITY

Display only.  Indicates the quantity of the part that has been reserved for the order line.

UNIT PRICE

Optional (in shipping/billing and exceptions mode).  Display only (in billing mode).  The price for each unit of the item, using the pricing unit of measure.  The unit price cannot be changed if the firm price code is Y-Yes.  The unit price is the base price minus all discount amounts applied to the sales order line.

If the Value Added Tax (VAT) or Goods and Services Tax (GST) Included flag on the header is set to Y, any price entered in this field must include VAT or GST.  Note:  This applies only in VAT and GST environments.

If this line represents a gift (pricing code = 8) and the header specifies that VAT or GST will be charged to the customer on gifts, this field must contain the total value of the gift.  The system uses this field to calculate the VAT or GST.  The system does not include VAT or GST in the invoice total.

PRICE UNIT OF MEASURE

Optional (in shipping/billing and exceptions mode).  Display only (in billing mode).  The unit of measure associated with the unit price.  The price unit of measure cannot be changed if the firm price code is Y.

BACKORDER QUANTITY

Display only (for all orders except blanket and standing orders).  The amount backordered for this line.

UNRESERVED QUANTITY

Display only (for blanket and standing orders).  The amount unreserved for this line.

EXTENDED PRICE

Optional (in shipping/billing and exceptions modes).  Display only (in billing mode).  This field is calculated as the order quantity multiplied by the unit cost.  The extended price cannot be changed if the firm price code is Y.

If the Value Added Tax (VAT) or Goods and Services Tax (GST) Included flag on the header is set to Y, any price entered in this field must include VAT or GST.  Note:  This applies only in VAT and GST environments.

If this line represents a gift (pricing code = 8) and the header specifies that VAT or GST will be charged to the customer on gifts, this field must contain the total value of the gift.  The system uses this field to calculate the VAT or GST.  The system does not include VAT or GST in the invoice total.

CUSTOMER LINE DISCOUNT

Optional (in shipping/billing and exceptions mode).  Display only (in billing mode).  The customer price discount for this order line.  It is one of the discounts used when calculating the unit price for the item.

SHIP QUANTITY

Display only.  The total quantity shipped for the line, expressed in the order unit of measure.

UNIT COST

Optional (in shipping/billing and exceptions mode).  Display only (in billing mode).  Used to define the unit cost for the part.  This field is displayed depending on the value on the Reference File.

GROSS MARGIN PERCENT

Display only.  Value calculated from the relationship of the extended selling price to the extended inventory cost.

ORDER UNIT OF MEASURE

Display only.  The unit of measure associated with the order quantity.

PRICING DATE

Required.  Indicates the date the order line was priced.  The line pricing date defaults from the order header.  It cannot be changed if the Firm Price flag is set to Y - Yes.

SALESPERSON CODE 1 AND 2

Required for salesperson 1.  Optional for salesperson 2.  Associates one or more salespeople with the line.  The description for the code will be printed on order paperwork.  Codes must be defined on Reference File category 315.  In the Sales Analysis module, this order will be included into the statistics for Salesperson 1.  These fields default from the salespersons entered on header screen (which default from the sales order).

CUSTOMER ITEM NUMBER

Optional (in shipping/billing and exceptions mode).  Display only (in billing mode).  The item number used by the customer to identify the ordered part.

PRICE CODE

Required.  The price code is used in calculating the unit price if the unit price is not entered.  The price code must exist on Reference File category 415.  Once a pricing method is established, prices will be recalculated only if the price code is '9' (for contract pricing) or if it is changed to either '9', 'A', '6', or blanks.  It cannot be changed if the Firm Price flag is set to Y - Yes.  Must be '6' (manual) or '8' (gift) in Value Added Tax (VAT) or Goods and Services Tax (GST) environments where VAT or GST is included in the price.  Optional in all other circumstances.  If the order uses price list pricing, this field will be set to 'A' (price list). 

SHIPPED QUANTITY (SHIPPING UNIT OF MEASURE)

Required.  The quantity of the item that was shipped from the displayed stock location/balance type/lot number.  It cannot be changed to blank if the line has been shipped, and it cannot be negative.

PART MESSAGE CODE

Optional (in shipping/billing and exceptions mode).  Display only (in billing mode).  Used to attach a message to the item being ordered.  It defaults to the part message entered on the item's Part Master File record.

FIRM PRICE FLAG

Required.  Used to indicate whether the price for the order is firm.  If it is set to Y (Yes), the unit price, extended price, price code, price.  Unit of measure as well as all other pricing and discounting fields cannot be changed on the line.

SHIPPING UNIT OF MEASURE

Required.  The unit of measure associated with the ship quantity.  For a reference item with a ship quantity of zero, the shipping unit of measure must be blank.

WAREHOUSE

Display only.  The code and name of the sourcing warehouse for this line.  The name was retrieved from the Plant/Warehouse Description File.

APPLY DISCOUNT FLAG

Required.  Indicates whether discounts are allowed to be applied to the base price of this order line.  This field defaults to Y-Yes, except for bundle parts or lines with the price code of 8-Gifts.  This field may be changed as long as the firm price flag is not equal to Y - Yes.  The valid values for this field are Y - Yes and N - No.

STOCK LOCATION

Display only.  The location in the warehouse from which inventory was picked to fill this order line.

SHIP VIA CODE

Required.  The carrier to be used for shipping the order.  The description for this code will be printed on order paperwork.  Codes are defined on Reference File category 319.

TAXABLE ITEM FLAG/APPLY PST

Required.  (Field is TAXABLE or APPLY PST depending on environment.  This field is not displayed in VAT environment.) This field is used to indicate if the line is taxable or not.  The system does not calculate taxes for items with a taxable item flag set to N.  Valid values are Y and N.

BALANCE TYPE

Display only.  The balance type from which inventory was picked to fill this order line.

SHIPMENT ROUTE

Required.  Indicates the route to be used for shipping the order.  Shipment route codes are defined on Reference File category 320.  The description for the code will be printed on order paperwork.

FILL CODE

Display only.  Determines how the order should be filled if an availability problem occurs.  Valid values for this field must exist on Reference File category 417, but only '0', '1', and '2' have processing behind them.

0 - No Preference.  This means that the order will be treated as any normal order in the system.

1 - Ship Complete.  This fill code causes the order to be released to the warehouse only when all lines have been fully reserved.  This could be used when a Customer would like the whole order shipped at the same time.

2 - No Backorders Allowed.  This fill code cause an Order to be release to the warehouse as soon as some inventory was reserved.  A Backorder Release cannot be created for this order.  Once the inventory reserved for this order is shipped, the order is closed.

LOT NUMBER

Display only.  The lot from which inventory was picked to fill this order line.

SHIP DATE

Required.  The date this line was shipped.  The ship date must not be greater than today's date.

PLANNING FLAG

Required.  Indicates whether this order is to be netted against any existing demand for the related period.  The netting is performed as part of the master schedule generation.  Valid values are:

U - Unplanned.  The order was not included in the forecast for this item.  Thus, the order quantity will be added to the forecast demand during the master schedule generation process.

P - Planned.  This order was expected when the demand forecast was established.  Consequently, it will be netted against the forecast during master schedule generation.

JOB NUMBER

Display only.  If the Job Control module is installed, this field displays the job number associated with the sales order line.  The field will be filled only if the part is job controlled.  You cannot ship a job-controlled part unless a job number has been associated with it.  You cannot add new sales order lines for job-controlled parts.

CUSTOMER PURCHASE ORDER LINE NUMBER

Display only.  This field indicates the transaction customer's purchase order line number that corresponds with this transaction.

SHIPMENT TYPE

Display only.  This field is used to indicate whether the sales order line is to be shipped to the customer from the sourcing warehouse or directly from the vendor.  Valid values are:

W - Warehouse ship

D - Direct Ship

VALUE ADDED TAX CODE/GOODS AND SERVICES TAX CODE

(Field is VAT CD or GST CD depending on the environment.) Required in VAT and GST environments.  This field designates the VAT or GST tax code for the shipment line.  The system applies the VAT or GST tax code to shipment lines whose home/export flag is 'H' (home).   The system uses the VAT or GST rate associated with the VAT or GST code on the line.  If you enter a code in this field with an exonerated or suspended VAT or GST status, you must enter an authorization number on the header screen.

GEOCODE SHIP-FROM

Display only.  Identifies the Geocode from where the item is being sent.  Only displayed if Vertex and US Taxes are in use.

SHIP FROM CITY INDICATOR

Display only if Vertex and US Taxes are in use.  Identifies whether or not the jurisdiction is inside the city limits. 

0 - No, the ship-from Geocode is not within city limits.

1 - Yes, the ship-from Geocode is within the city limits.

COMMENTS

Display only.  Indicates whether a comment has been associated with order line.  Valid values are Y (yes) and N (no).  To view, change, or add comments for the line, press F12.

REASON CODE

Optional.  A two-character user-defined code used to describe the reasons for canceling or changing a sales order line.  The reason code must exist on Reference File category G94.

CASH DISCOUNT

Required.  Indicates whether a cash discount was applied to the order associated with this shipment line.  Valid values are Y-Yes a cash discount was applied or N-No cash discount was not used.

VAT ON GIFT

Required.  Indicates whether VAT will be calculated for the gift or no charge line type (price code = 8).  This field will be defaulted from Reference File category M10 if a part sales order message code has been entered and a record exists on the category.  Otherwise, the value will default from the sales order header.  Valid values are:

Y - Yes, VAT will be calculated for the line type.

N - No, VAT will not be calculated for the line type.

COMMAND KEYS

Enter - Validate screen.

F4    - Used to list valid values for field prompted.

F5    - Used to display the multi-line screen.

F7    - Used to display the header screen (only in shipping/billing and billing modes).

F11   - Used to display the recap screen.

F12   - Used to display the comments screen.

F13   - Cancel the shipment currently being displayed (in shipping/billing mode).  Cancel the billing for the shipment currently being displayed (in billing mode).

F15   - Clear all fields that you have just entered in order to enter new data.

F16   - Call the Serial Number Assignment pop-up window (OP112S01) in change mode.

F18   - Display the detailed pricing/discount information in the Shipping/Billing Detail Window (OBHEADER).

F24   - Display additional command keys that are valid for the current screen.