WILLIAMS Co 001 ORDER PROCESSING 1/01/95
DSP01 Whs BEL CONSOLIDATED BILLING DETAIL
Bill-to SC01 ANDERSEN MANUFACTURING Doc Typ IN
Ship-to Country FRA
Pmt Trms P1 Due Date 02/03/95 Discount Date 26/01/95 VAT Decl 1
S Trnsfr Ord Ship-to Customer Rcv Rcv O V Net Amount
Ship No Shp Date Pmt Trms Due Date Co Whs T D Discount Date
0000098 SC01 MANUFACTURING SITE 1 T 1 1116,00
002 15/01/95 P1 14/02/95 001 BEM 14/02/95
0000098 SC01 MANUFACTURING SITE 1 T 1 1116,00
003 16/01/95 P1 15/02/95 001 BEM 15/02/95
0000124 SC01 MANUFACTURING SITE 1 T 1 81478680200,00
001 16/01/95 P1 15/02/95 001 BEM 15/02/95
0000124 SC01 MANUFACTURING SITE 1 T 1 0,00
000 16/01/95 P1 15/02/95 001 BEM 15/02/95
0000124 SC01 MANUFACTURING SITE 1 T 1 81478680200,00
002 16/01/95 P1 15/02/95 001 BEM 15/02/95
0000128 SC01 MANUFACTURING SITE 1 T 1 1674,00
001 16/01/95 P1 15/02/95 001 BEM 15/02/95
F2=Command F3=Exit F7=Header F13=Cancel Trans
F15=Rekey Data F21=Select All F22=End Transaction
This is the second screen of the Consolidated Billing conversation. It allows you to select either sales order releases or transfer orders whose shipments are eligible for invoice consolidation.
Pending invoices for sales order shipments will be displayed if you are processing in Order Processing mode. Pending invoices for transfer order shipments will be displayed if you are processing in Transfer Control mode. The fields on the screen will be displayed according to the processing mode and the information displayed will be applicable to either sales order or transfer orders.
Once orders have been selected and F22-End Transaction is pressed, a consolidated invoice will be generated.
The Select field is the only enterable field on this screen; all other fields are for display only.
Note: The individual shipments that you select for invoice consolidation may have different characteristics than those established for this invoice on the Consolidated Billing Selection Header screen (OP290S02). If either the payment terms or VAT declaration point differ from any selected shipments, a message will be displayed to warn you of the difference. Once F22-End Transaction is pressed, the characteristics established for the invoice will override those associated with each of the shipments. The fields that are effected are: Discount Date, Due Date, Payment Terms, VAT Declaration Point (if operating in a VAT environment), and Exchange Rate (if operating in a multi-currency environment).
If a record for the company/location exists on Reference File category M12, then the next invoice number will be retrieved based on an external program entered on this category. Otherwise, the invoice number will be system generated, based on Reference File category 440. This reference file assigns the next available invoice number based on company/location. This assignment is done when you press F22-End Transaction for a valid request. After F22 is pressed, the system will display a message telling you the invoice number that was assigned.
COMPANY/WAREHOUSE
Display only. This field displays the selling company/warehouse for the shipments being invoiced. This field is defaulted from the Function Select screen.
BILL-TO CUSTOMER NUMBER/CUSTOMER NAME
Display only. The consolidated invoice will be sent to this customer. All orders displayed on the screen have this bill-to customer.
DOCUMENT TYPE
Display only. This field displays the document type established for the invoice. The document type will be used to retrieve the next document number on Reference File category 440 and as consolidation criteria.
SHIP-TO CUSTOMER NUMBER/CUSTOMER NAME
Display only. All orders displayed on the screen were shipped to this customer. The customer number was specified on the Function Select screen. The customer name was retrieved from the Customer Master File.
COUNTRY
Display only. This field contains the Ship-to country that was entered on the Function Select screen.
PAYMENT TERMS
Display only. This field displays the payment terms established for the invoice. The payment terms indicate the number of days before the invoice is due and the number of days that the discount is available. This field defaults from the Customer Master File for the bill-to customer. The value of this field can be changed on the Consolidated Billing Selection Header screen (OP290S02).
DUE DATE
Display only. This field displays the due date established for the invoice. The due date indicates when the gross amount of the payable is due. The due date is calculated by the system based on the due days associated with the payment terms. You may change the due date on the Consolidated Billing Selection Header screen (OP290S02).
DISCOUNT DATE
Display only. This field displays the discount date established for invoice. The discount date identifies the last date that the cash discount can be accepted. This field is system calculated based on the document date and the discount days of the payment terms. You may change the discount date on the Consolidated Billing Selection Header screen (OP290S02). This field is blank if the value of the customer's Allow Discount flag is N (no).
VAT/GST DECLARATION POINT
Display only. (Field is VAT Declaration Point or GST Declaration Point depending on the environment.) This field displays the VAT or GST declaration point established for the invoice. The VAT or GST declaration point defines the time at which the VAT or GST amount is booked. Valid values are:
1 - VAT or GST is declared when the invoice is created (i.e., a VAT account is booked directly).
2 - VAT is declared when the payment is made (i.e., an intermediate VAT account is booked until payment is made; once payment is received, VAT is reversed from the intermediate account into a VAT account).
NOTE: In a GST environment, only the '1' (invoice) declaration point value is valid.
You may change the VAT or GST declaration point on the Consolidated Billing Selection Header screen (OP290S02).
SELECT
Optional. This field is used to select sales order or transfer order shipments for billing consolidation. Type an 'X' in the Select field next to each sales order shipment which you want to be billed on this invoice. To deselect an order, type a space over the X. After you have selected the order shipments that you want included on the invoice, press Enter to validate the request or F22-End Transaction to validate and submit the request.
SALES ORDER NUMBER/RELEASE NUMBER or TRANSFER ORDER NUMBER
In Order Processing mode, the sales order number/release number will be displayed. In Transfer Control mode, the transfer order number will be displayed. For sales orders, this field indicates the order and release associated with the shipment which is being considered for consolidation. For transfer orders, this field indicates the order associated with the shipment which is being considered for consolidation. The release will not be displayed. To include a shipment on the invoice, select the appropriate order/release or transfer order by entering an 'X' in the Select field.
SHIPMENT NUMBER
Display only. This field identifies the order shipment. In Order Processing mode, an order shipment is a group of sales order lines that have the same promised ship date, carrier, route, and ship via and that are within the ship via's volume and weight capacities. In Transfer Control mode, the shipment number identifies a group of transfer order lines that are shipped together.
SHIP-TO CUSTOMER
Display only. This field indicates the customer where the goods were shipped for this sales order or transfer order. The associated ship-to address will print on the invoice being generated by this conversation.
SHIPMENT DATE
Display only. This field indicates the date when the shipment was sent.
PAYMENT TERMS
Display only. This field indicates the payment terms established for the sales order or transfer order. Payment terms specify the number of days before the invoice is due and the number of days that the discount is available. Payment terms default from the Customer Master File and are validated against Reference File category 323.
DUE DATE
Display only. This field displays the due date calculated when the shipment was made. The due date indicates when the gross amount of the sales order or transfer order payable is due. The due date specified on the header will override the due dates associated with each shipment. This date is either system calculated at order entry time or user defined.
RECEIVING COMPANY
Displayed only in Transfer Control mode. This field indicates the receiving company for the transfer order.
RECEIVING WAREHOUSE
Displayed only in Transfer Control mode. This field indicates the receiving warehouse for the transfer order.
ORDER TYPE
Display only. This field displays the order type of the sales order or transfer order. Valid values are:
C - Regular customer order.
R - Blanket order release.
H - Backorder release.
T - Transfer order.
VAT/GST DECLARATION POINT
Display only (field is VAT Declaration point or GST Declaration Point.) This field displays the VAT or GST declaration point specified for the sales order or transfer order shipment. The VAT or GST declaration point defines the time at which the VAT or GST amount is booked. VAT or GST declaration points are defined on Reference File category 022. The valid values are:
1 - VAT is declared when the invoice is created (i.e., a VAT account is booked directly).
2 - VAT is declared when the payment is made (i.e., an intermediate VAT account is booked until payment is made; once payment is received, VAT is reversed from the intermediate account into the VAT account).
NOTE: In a GST environment, only the '1' (invoice) declaration type is valid.
NET ORDER AMOUNT
Display only. This field displays the total (net) amount of the sales order or transfer order shipment. The order amount is the total sales amount plus tax and minus any cash discount. The amount may change, if necessary, to comply with the payment terms. Furthermore, in a VAT environment, this amount may change due to fluctuations in the VAT rate.
DISCOUNT DATE
Display only. This field displays the discount date calculated when the shipment was made. The discount date identifies the last date the cash discount can be accepted. The discount date specified on the header will override the discount dates associated with each shipment. This field will be blank if the bill-to customer's Allow Discount flag is 'N' (no).
COMMAND KEYS
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3 will remove it.
F3 - Exit program without processing the entered data.
F7 - Display the Consolidated Billing Selection Header screen (OP290S02).
F13 - Exit from the screen without any updates and return to the Function Select screen.
F15 - Clear the most recently entered field values so they can be reentered.
F21 - Select all shipments for consolidation.
F22 - Post the transaction.
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