WILLIAMS Co 001 ORDER PROCESSING 5/01/95
DSP01 Whs BEL CONSOLIDATED BILLING HEADER
Bill-to A-1 A-1 GOLF WORLD Currency Code BEF
Ship-to A/R Code A1
VAT Incl N Home/Export H Book Code OP
Ship Reason Code SA Document Type IN
Document Date 15/01/95 Acct Date 15/01/95 Pmt Trms P1 7,000 % 010 030 EOM
Discount Date 25/01/95 Due Date 02/03/95 Exchange Rate 1.00000
Invoice Release I VAT Decl Pt 1 Fiscal AN SUSP
Document Format Code P
F2=Command F3=Exit F4=Prompt F13=Cancel Trans
F15=Rekey Data
The Consolidated Billing Selection Header screen (OP290S02) lets you define general processing parameters for the invoice being generated. This information is printed on the invoice.
Note: The individual shipments that you select on the Consolidated Billing Detail screen (OP290S03) may have different characteristics than those established for the invoice. If either the payment terms or VAT declaration point differ from any selected shipments, a message will be displayed to warn you of the difference. Once you press F22-End Transaction, the characteristics established for invoice will override those associated with the shipment. The fields effected by this are: Discount Date, Due Date, Payment Terms, VAT Declaration Point (if operating in a VAT environment), and Exchange Rate (if operating in a multi-currency environment).
COMPANY/WAREHOUSE
Display only. This company/warehouse represents the selling company/warehouse for the shipments being invoiced. The value of this field is taken from the Function Select screen.
BILL-TO CUSTOMER NUMBER/CUSTOMER NAME
Required. The customer to which the consolidated invoice will be sent. The number was specified on the Function Select screen. The customer name was retrieved from the Customer Master File.
CURRENCY CODE
Display only. This field displays the currency that will be used for the invoice created through this conversation. The value in this field is taken from the Function Select screen or is defaulted from the Customer Master File for the bill-to customer.
SHIP-TO CUSTOMER NUMBER/CUSTOMER NAME
Optional. The ship-to address for all orders included in the consolidated invoice. It was specified on the Function Select screen. The customer name was retrieved from the Customer Master File.
VAT/GST INCLUDED FLAG
Display only (field is VAT Included Flag or GST Included Flag depending on environment.) The value of the VAT/GST Included flag indicates whether VAT or GST will already be included in the price entered for each line of the invoice generated through this conversation. The value in this field is taken from the Function Select screen or is defaulted from the Customer Master File for the bill-to customer.
ACCOUNTS RECEIVABLE CODE
Display only. This is the A/R code that will be used to determine the accounts receivable account to be used on the invoice produced through this conversation. The value for this field is taken from the Function Select screen or is defaulted from the Customer Master File for the bill-to customer.
HOME/EXPORT FLAG
Display only (if operating in a VAT or GST environment). The value of this Home/Export flag indicates whether the customer is a home or export customer. The value in this field is taken from the Function Select screen or is defaulted from the Customer Master File for the bill-to customer.
BOOK CODE
Display only (if book codes are used). The book code is used in the creation of the journal entry number which is posted to the general ledger. This field is only displayed if the Book Code flag on Reference File category 133 is Y. The value in this field is taken the Function Select screen or is defaulted from Reference File category 135. If a default has not been established on Reference File category 135, this field will be AR (Accounts Receivable).
SHIP REASON CODE
Display only. Used to specify the reason why an order is being shipped. The value for this field is taken from the Function Select screen or is defaulted from Reference File category 413.
DOCUMENT TYPE
Display only. This field displays the document type established for the invoice. The document type will be used to retrieve the next document number on Reference File category 440 and will also be used as consolidation criteria. Must have a document type sector of '1' if VAT declaration point is '2' and the company/location exists on Reference File category M12 with the Payment VAT Review flag set to 'Y'.
DOCUMENT DATE
Required. This field indicates the document date established for the consolidated invoice. This is the user defined date of the document. It can be used in conjunction with the payment terms code to determine the discount date and due date. The document date must fall within the valid range of accounting dates that are listed on Reference File category 336. The default for this field is the system date; however, it can be overridden.
ACCOUNTING DATE
Required. This field indicates the accounting date established for the consolidated invoice. This date corresponds to the period in which the transaction is to be distributed to the General Ledger. The accounting date must be a valid date. The default for this field is the system date; however, it can be overridden.
PAYMENT TERMS
Optional. This field indicates the payment terms established for the consolidated invoice. The payment terms specify the number of days before the invoice is due and the number of days the discount is available. If entered, the payment terms must exist on Reference File category 323. Payment terms or installments cannot be linked to a draft payment type if the declaration point is '2' and the company/location exists on Reference File category M12 with the Payment Time VAT Review flag set to 'Y'.
DISCOUNT DATE
Optional. This field indicates the discount date established for the consolidated invoice. The discount date identifies the last date that the cash discount can be accepted. This field is system calculated based on the document date and the discount days of the payment terms; however, it can be overridden. This date cannot be entered if the bill-to customer's Allow Discount flag is 'N' (no). If entered, the date cannot be less than the document date or greater than the due date.
DUE DATE
Required. This field indicates the due date established for the consolidated invoice. The due date indicates when the gross amount of the payable is due. This date is calculated by the system based on the due days associated with the payment terms; however, it may be overridden. If entered, the date must be valid and must be greater than the document date.
EXCHANGE RATE
Required (for multi-currency environments only). This field indicates the exchange rate established for the consolidated invoice. The exchange rate represents the required conversion factor to obtain the bookkeeping amount equivalent of the foreign amount. This field defaults from the Currency Master File (CF240M) based on the selling company/location's base currency and the order is placed in; however, it may be overridden. If entered, the exchange rate must be within the allowable limits defined on Reference File category 132.
INVOICE RELEASE CODE
Required. This field indicates the value of the release code established for the consolidated invoice. The invoice release code indicates when the invoice will be printed. Valid release codes are defined on Reference File category 444. Valid values are:
H - Hold Indefinitely. The document will not be printed until the release code is changed.
I - Immediate. The document will be printed immediately after the shipment is processed.
N - End-of-day. The document will be printed along with other documents during end-of-day processing.
VAT DECLARATION POINT
Required (field is VAT Declaration Point or GST Declaration Point depending on the environment.) This field indicates the VAT or GST declaration point established for the consolidated invoice. The declaration point defines the time at which the VAT or GST amount is booked. VAT declaration points are defined on Reference File category 022. Valid values are:
1 - VAT or GST is declared when the invoice is created (i.e., a VAT account is booked directly).
2 - VAT is declared when the payment is made (i.e., an intermediate VAT account is booked until payment is made; once payment is received, VAT is reversed from the intermediate account into a VAT account).
If the VAT declaration point is '2' and the company/location exists on Reference File category M12 with the Payment VAT Review flag set to 'Y', the document type must be linked to a sector equal to '1' on Reference File category 329.
NOTE: In a GST environment, only the '1' (invoice) declaration point is valid.
FISCAL AUTHORIZATION NUMBER
Optional (only if operating in a VAT or GST environment). Required (if an exoneration or suspension VAT code is used for any line of the invoice). This field indicates the authorization number recorded for the consolidated invoice. This field records the authorization number provided by the Tax authority that granted VAT exoneration or suspension. The default for this field is retrieved from the Customer Master File for the bill-to customer. This field is not validated.
NOTE: In a GST environment, only exonerated is valid.
DOCUMENT FORMAT CODE
Required. This field indicates the format in which the invoice will be generated. Document format codes are maintained on Reference File category G61. The default value for this field is retrieved from the Customer Master File. Valid values are:
P - Print on paper only
E - Electronic transmission only
B - Both paper and electronic format
This field must be 'P' unless the customer is defined as an EDI customer. A value of 'N' is only valid for BOLs.
COMMAND KEYS
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3 will remove it.
F3 - Exit program without processing the entered data.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F13 - Exit from the screen and back out any updates made so far for this transaction.
F15 - Clear the most recently entered field values so they can be reentered.
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