Interface with Accounts Receivable

The Order Processing application interfaces with the customer files and the Accounts Receivable application in three major areas.  During initial order entry, the customer files are accessed to build the Sales Order Header file record.  After the operator has completed the order, the order updating logic updates the customer files and, when shipping and billing occurs, creates Accounts Receivable Open Item file records.  Also, when shipping and billing occurs, the Accounts Receivable Invoice Lot file is updated for all shipped sales order lines for lot-assignable parts.

Installments are generated for invoices at shipping/billing based on the payment terms code associated with the sales order.  Once installments are generated, they may only be reviewed through Accounts Receivable.

Accounts Receivable Functionality

The Customer Master file is accessed during Function Select screen validation in the Sales Order Maintenance, Open Order Shipping and Billing, Postbilling and Debit/Credit Memo Entry.

All Order Processing conversations, except Sales Order Inquiry, Quote Order Maintenance and Quote Order Inquiry, update the customer files during file updating.  This involves updating statistical fields such as total sales, cost of sales, number of orders and order lines placed, date of last order, date of last invoice, and amount of outstanding orders.  The Open Order Shipping and Billing, and Postbilling and Debit/Credit Memo Entry conversations add records to the Accounts Receivable open item files.  The Open Order Shipping and Billing conversation also adds records to the Accounts Receivable Invoice Lot file.

Considerations

If the document type is "cash sale," the open item records that were created have a balance due of zero.

Cash receipts are applied to open items (created by the Order Processing application) in the Accounts Receivable application.

Customer sales statistics can be displayed using the Accounts Receivable Inquiry conversation.