Procedures

1.   Before closing a job, generate the Job Activity Report to determine which jobs have no open manufacturing orders, purchase orders, sales orders, or inventory balances.  If all activity has been performed for a job but some inventory remains, enter a stock transfer transaction in Inventory Control to transfer the excess inventory to common stock or to another job or job group.

2.   When all manufacturing and distribution activities have been performed.  Change the job status to Closed (C).

3.   Cost the job, bill the customer for the job, and record the customer payment.  Refer to the Job Costing, Order Processing, and Accounts Receivable modules for information on how to perform these tasks.

4.   After all accounting transactions for the job have been closed, change the job status to costing closed.

5.   After all jobs within a job group have been closed, delete the job group from Reference File category D47.  To do this, generate the Job Activity Report for the job group to ensure that all jobs within the group are complete.  If necessary, use the stock transfer transaction in Inventory Control, transfer any excess stock from the group to a job, another job group, or common stock.

6.   Delete the job from the system using the File Support Menu option from the MAC-PAC System Processing Menu.  Specify that the Job Control File should be reorganized and enter the horizon date for reorganizing.

Note:    All jobs whose status was changed to costing 'closed' before the specified horizon date will be deleted.

7.   Print the Job Master File Delete Report to document which jobs were deleted during the purge.