WILLIAMS CO 001 ELECTRONIC DATA INTERCHANGE 1/16/96
DSP01 WHS BEL EDI ACKNOWLEDGMENT EXCEPTIONS DETAIL
Type Line Err Cde Error Description
2 MPC1060 P.O. line record does not exist for part
PO Number 0004898 Line
Vendor SO No 033647 00 Vendor SO Line 001
Order Status O Line Status O
Order Type WPO Part Number CLGCFG
Cfg Code WIDTH: 2.00HEIGHT: 3.00
EDI Date 11/20/95 Vendor Item Number ED300
Curr Code BEF Vendor Item Desc
Direct Dist N Order Quantity 100.000
-------- External-------- BO Quantity
Company 001 Order UM EA
Warehouse BEL Promised Ship Date 11/21/95
Bill-to C01 Exp Receipt Date 11/28/95
Ship-to C01 Unit Price .00
F3=Exit F4=Prompt F10=Function Select F14=Delete
F15=Rekey Data F23=Cfg Template
This screen displays the transaction in error so that it can be changed or deleted. Whether or not the fields are enterable depends on the exception type being addressed.
Once you have corrected all exceptions, press the Enter key. This will return the record to the EDI Purchase Order Acknowledgment Transaction file so that a PO Acknowledgment request can be resubmitted.
COMPANY/WAREHOUSE
Display only. This field identifies the company/warehouse combination associated with the exception transactions.
EXCEPTION TYPE
Display only. This field indicates the type of exception being displayed. The two exception types that can be displayed on this screen are:
1 - PO Acknowledgment Header Exceptions
2 - PO Acknowledgment Line Exceptions
PURCHASE ORDER LINE NUMBER
Display only. This field represents the line number of the purchase order where the exception was detected. The information is taken from the inbound EDI purchase order acknowledgment files.
MAC-PAC ERROR CODE
Display only. This field displays the MAC-PAC error code associated with the transaction.
ERROR DESCRIPTION
Display only. This field displays the description of the MAC-PAC error code.
PURCHASE ORDER NUMBER
Display only. This field represents the purchase order number associated with the error transaction.
PURCHASE ORDER LINE NUMBER
Display only. This field represents the line number of the purchase order where the exception was detected.
VENDOR SALES ORDER NUMBER
Display only. This is the vendor's sales order and release number that corresponds to the purchase order transaction error.
VENDOR SALES ORDER LINE NUMBER
Display only. This field represents the line number of the vendor's sales order that is associated with the transaction error.
ORDER STATUS
Optional (if the transaction has a type 1 error). This field represents the current status of the purchase order. If you enter an order status, it should be valid on Reference File category 403.
LINE STATUS
Optional (if the transaction has a type 2 error). This field indicates the current status of the order line. If you enter a line status code, it should be valid on Reference File category L15. Valid values are:
O - Open
C - Closed
ORDER TYPE
Display only. This field identifies the type of sales order. Valid order types are defined on Reference File category 401.
PART NUMBER
Optional (if the transaction has a type 2 error). This field displays the part number associated with the transaction in error. If a part number is entered, it should be valid on the Part Master File (DE100M).
CONFIGURATION CODE
Optional (if the transaction has a type 2 error). Displays the configuration code associated with the part number, if the part is configuration coded. This field is only displayed if the Expert Configurator module is installed.
EDI DATE
Optional (if the transaction has a type 1 error). This field indicates the date the EDI transaction was received into this system. If you enter an EDI date, it must be in a date format and be valid on the Calendar Date File (CT140M).
VENDOR ITEM NUMBER
Optional (if the transaction has a type 2 error). This field contains the part number on the vendor's system that corresponds to the part on this transaction.
CURRENCY CODE
Optional (if the transaction has a type 1 error). This field indicates the currency used on the purchase order. If you enter a currency code, it should be valid on the Currency Rate Master File (CF240M).
VENDOR ITEM DESCRIPTION
Optional (if the transaction has a type 2 error). This field displays the description associated with the vendor's part. This field is for information purposes only; there is no validation.
DIRECT DISTRIBUTION FLAG
Optional (if the transaction has a type 1 error). This field identifies whether the order is to be sent from the warehouse associated with the purchase order or shipped directly from another source (vendor or remote source). Valid values are:
Y - Yes, this order uses direct distribution
N - No, this order does not use direct distribution
ORDERED QUANTITY
Optional (if the transaction has a type 2 error). This field indicates the quantity that was ordered on the vendor's sales order. If you enter an ordered quantity, it must be numeric and have the correct number of decimal spaces.
BACKORDERED QUANTITY
Optional (if the transaction has a type 2 error). This is the amount of the vendor's ordered quantity that is backordered. If you enter a backordered quantity, it must be numeric and have the correct number of decimal places.
EXTERNAL COMPANY/WAREHOUSE
Optional (if the transaction has a type 1 error). This field identifies the vendor's company/warehouse combination that their system uses to identify the vendor who sent the EDI transaction data. On your system, this field is used to retrieve the vendor number from the Vendor Master File.
ORDERING UNIT OF MEASURE
Optional (if the transaction has a type 2 error). This field represents the ordering unit of measure that the vendor used on the vendor's sales order. If you enter a unit of measure code, it should be valid on Reference File category 005.
PROMISED SHIP DATE
Required. This field represents the date the shipment will be shipped from the vendor's site. This date will default to the promised ship date on the PO release. In the case of direct distribution, if the purchase order line is associated with a sales order line, this value will also default to the sales order line.
EXTERNAL BILL-TO CUSTOMER CODE
Optional (if the transaction has a type 1 error). This field represents the Bill-to Customer number used by the vendor. It provides the vendor with a Bill-to Customer number to use when an order is created on their system. On your system, this field is used to retrieve a vendor number from the Vendor Master File.
EXPECTED RECEIPT DATE
Optional (if the transaction has a type 2 error). This field represents the date the customer will receive the shipment. This date will default to the expected receipt date on the PO release.
EXTERNAL SHIP-TO CUSTOMER CODE
Optional (if the transaction has a type 1 error). This field represents the Ship-to Customer number used by the vendor. It provides the vendor with a Ship-to Customer number to use when an order is created on their system. On your system, this field is used to retrieve a vendor number from the Vendor Master File.
UNIT PRICE
Optional (if the transaction has a type 2 error). The actual selling price of a part expressed in the pricing unit of measure. The unit price may reflect discounts applied to the base price for a part. If you enter an unit price, it must be numeric and have the correct number of decimal places.
COMMAND KEYS
Enter - Validate request.
F3 - Exit program without processing the entered data and return to the EDI Menu.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F10 - Return to the Function Select screen without processing the entered data.
F14 - Delete the transaction currently being displayed and return to the Function Select screen.
F15 - Clear all fields that you have just entered in order to enter new data.
F23 - Display the Configuration Template Window which allows you to view enter the configuration code and the expanded configuration code more easily. Will be displayed only if the Expert Configurator module is installed.
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